Applications must be submitted in accordance with the admissibility requirements set out under Section 5 and by the deadline set out under Section 3 of the Call for proposals Guidelines. Please also consult the submission procedures in Section 14 of the Call for proposals Guidelines.
Registration in the Participant Portal
Before submitting an electronic application, the lead applicants and all co-applicants (partner HEIs from Africa and EU Technical Partner) will have to register their organisation in the Education, Audiovisual, Culture, Citizenship and Volunteering Participant Portal and receive a Participant Identification Code (PIC). The PIC will be requested in the application form. Information on how to register can be found in the portal under the following address:
Guidance and Frequently Asked Questions are available on the Participant Portal.
To access the Participant Portal, you will need your EU Login username and password. If you already have an EU Login account, you may use this, if not, create an EU Login account.
Please note that a number of Higher Education Institutions (HEIs) already have their PIC validated. Applicants are invited to check whether they and their partners already have this code before creating a new one in order to avoid duplicates and delays at subsequent stages.
Submission of the grant application
Applications must be submitted on-line using the application electronic form (eForm), duly completed and accompanied by its mandatory annexes.
To access the eForm and the eForm user guide, please click on the tab "Eforms" on the left menu.
To access the templates of the eForm mandatory annexes, please click on the tab "Annexes" on the left menu.
The eForm must be downloaded and saved on a local disk. It must be filled-in and submitted on-line before the official submission deadline. Don’t forget to also complete and enclose the compulsory annexes to the eForm. Once you have completed the eForm and uploaded the annexes, you need to validate it. This triggers an automatic check that informs you about any errors that prevent the submission. In case of no errors, the submit button will be enabled and you can submit your application.
Once the application is submitted, you will receive a confirmation email with an application reference number. If not received, please contact the helpdesk.
Applications must be submitted no later than 12 June 2019 at 12:00 (noon) Brussels Time. After this time the on-line application system will be closed.
Only the on-line submission of the eForm and its annexes will be considered as the formal valid application. In addition, applicants must send by e-mail a copy of their submitted application (PDF eForm and the annexes) by the same deadline, clearly indicating the project registration number received when submitting the eForm, to the following mailbox: EACEA-IntraAfrica-IntraACP@ec.europa.eu. Application submitted by e-mail only will not be accepted.