European Policy Experimentations EACEA/28/2017

Status	Deadline	Call reference
Closed	25/09/18 - 12:00 (CET/CEST, Brussels time)	EACEA/28/2017

An information meeting for high-level public authorities interested in the Call on European policy experimentations was held on 29 January 2018. Click here to find more information.

Note: the call submission deadline for the full proposal stage is open only for successful candidates of the pre-proposal stage invited to submit a full proposal.

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Call notice

The announcement of the Erasmus+ programme Call for Proposal EACEA/28/2017 was published in all official languages of the EU on 06/12/2017 in the Official Journal EUR-Lex 2017/C 416/03.

pdf

Guidelines

The Guidelines for Applicants EACEA/28/2017 and Annex I to the guidelines is the main source of information. Please read them carefully and use them as a step-by-step guide when preparing your application.

Annex - Planning and conducting a European policy experimentation project involving field trials forms an integral part of Guidelines for applicants EACEA 28/2017. It provides overview of the main steps and general guidance for planning and conducting a European policy experimentation in the context of this call.

Important: Only the English version of the Guidelines for Applicants EACEA/28/2017 is the legally binding document. The French and German versions (which will become available in due time) are for provided information only.

Guidelines for Applicants pdf

pdf Annex to the Guidelines pdf

How to apply

Submission of proposals will take place in two steps: pre-proposal stage and full proposal stage. Full proposal stage is applicable only to successful candidates of pre-proposal stage.

Deadline for submission of pre-proposals: 10 April 2018 - 12:00 noon (CET/CEST)
Deadline for submission of full proposals: 25 September 2018 - 12:00 noon (CET/CEST)

Before starting your application:

1. Carefully read the Guidelines for Applicants EACEA/28/2017.

Please also take note of the Frequently asked questions pdf

2. The document Instructions for Applicants guides you through the process when completing the application.

3. You must have an EU Login account (formerly named ECAS - European Commission Authentication Service) to be able to access all systems used for the application process. If you do not have one yet, click here to be directed to the EU Login website to create your account. The EU Login user guide provides further guidance.

4. The applicant and all partner organisations must be registered in the Participant Portal. Upon registration you receive a Participant Identification Code (PIC) which is mandatory for each partner when you create your Eform.

For more detailed information please consult the Instructions for Applicants.

You are now ready to start the application process:

You need to create your Eform. Make sure to use the correct Eform for this Call: Erasmus+ EACEA-28-2017. For additional information on how to fill out the form and on the technical requirements, please consult the Eform User Guide and the instructions to applicants given on the same webpage.
Make sure to use the right annexes. See under the Annex tab.
When you have submitted your application online, you should receive a confirmation email with your application reference number. If not, contact the technical helpdesk.
Do not send any copy of your application to the Agency! Only applications submitted online are eligible. Anything else will automatically be rendered ineligible.

Should you have technical problems with the online submission of your Eform you must contact the helpdesk by email before the submission deadline, explaining your problem. If you are close to the deadline you have to including a screen shot of any error message together with a proof time of occurrence.

If you have questions concerning the content of the Application after having read the Guidelines for Applicants and the Instructions for Applicants, you can contact our services at EACEA-Policy-Support@ec.europa.eu.

Eforms

Electronic Application Forms - eForm

Version	Released on	Apply	User Guide
2.4.1	09/01/2019	Application eForm homepage

Annexes

Compulsory documents to be uploaded in the Participants' portal:

1. Legal entity form.

2. Financial identification form.

3. Your VAT registration (when applicable)

Compulsory templates to be attached with the Eform

Pre-proposal stage - CLOSED

1. Pre-proposal detailed description of the project

2. Provisional budget

3. Declaration on honour (for applicant only) & Mandate letter (for all partners, except the applicant) & Delegation letter (for delegating public authorities 'Ministries' only) – all three documents as one single annex (Updated 09/03/2018)

Full proposal stage - Applicable only to successful candidates of pre-proposal stage invited to submit a full proposal

1. Full proposal detailed description of the project (Updated 03/07/2018)

2. Detailed budget table

3. Declaration on honour (for applicant only)
Mandate letter (for all partners, except the applicant)
Delegation letter (for delegating public authorities 'Ministries' only) – all three documents as one single annex (Updated 09/03/2018)

For reference:

1. pdf Model grant agreement with its pdf general conditions

2. Financial capability form

Contacts

Questions on content can be sent to:

EACEA-Policy-Support@ec.europa.eu

For Technical matters you can contact the helpdesk.

EACEA-Helpdesk@ec.europa.eu
HelpDesk phone: +32 (0)2 299 0705

Should you encounter technical problems with the submission of your Eform you must contact the helpdesk by email before the submission deadline, explaining the problem. If you are close to the deadline you have to including a screen shot of any error message together with a proof time of occurrence.

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European Policy Experimentations EACEA/28/2017

European Policy Experimentations EACEA/28/2017

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Electronic Application Forms - eForm

HelpDesk

:+32 2 299 0705

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