Capacity Building in the Field of Higher Education EAC/A04/2015

Status	Deadline	Call reference
Closed	10/02/16 - 12:00 (CET/CEST, Brussels time)	EAC/A04/2015

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Call notice

The announcement of the Erasmus+ programme Call for Proposals 2016 -EAC/A04/2015 in all official languages of the EU was published in Official Journal No 2015/C 347/06 on 20/10/2015.

pdf (Published 27/10/2015)

The deadline for Applications for Capacity Building in the field of Higher Education EAC/A04/2015 is on 10 February 2016.

Indicative timetable

Publication of the call for proposal	Deadline for submission of applications	Evaluation period	Consultation of Partner Countries	Information to applicants	Signing of grant agreement	Start date of the action
20 October 2015	10 February 2016 (12:00 CET Midday Brussels time)	March-April 2016 (2 months)	Mid-May-Mid-June (1 month)	End July 2016	September 2016	15 October 2016

Guidelines

The Erasmus+ Programme Guide (Version 2016) is available online. This guide presents the Capacity Building in the field of Higher Education and explains the rules and conditions for setting-up an application for this action.

Budget allocation xls (Published 27/10/2015)
Regional and Cross-Cutting Priorities xls (Updated 15/12/2015)
National and Cross-Cutting Priorities xls (Updated 15/12/2015)
Information on priorities xls (Published 27/10/2015)

Please note that the Regional and National priorities have not been modified as compared to those published on 27/10/2015.
The update concerns the introduction of an additional cross-cutting priority regarding the refugees from conflict affected areas.

Instructions for completing the Application Package are intended to help applicants for Capacity Building in the field of Higher Education to find information they need to complete and submit their applications xls

How to apply

Organisations wishing to apply for Capacity Building in the field of Higher Education projects are invited to submit applications on-line to the Education, Audiovisual and Culture Executive Agency in Brussels.

Deadline for on-line submission: 10 February 2016 at 12:00 (midday CET)

Before starting your application:

1. Read the Guidelines and the call for proposals carefully.
Please note that the core description of your CBHE project will have to be completed in the Annex 1 "Detailed description of the project".

2. Applicants must have an ECAS (European Commission Authentication Service) account. If you already have an ECAS account, you may use this, if not, create an ECAS account. When you have created your ECAS account, return to this page.

Erasmus charter holder's list with corresponding PICs (mandatory for HEIs from Programme countries participating in CBHE action).

You are now ready to start the application process:

1. Each organisation involved in your project must be registered in the Participant Portal and receive a Participant Identification Code (PIC). The Participant Identification Code (PIC) will be requested in the application form. To access the Participants' portal, you will need your ECAS username and password.

Given that each applicant organisation should use only one PIC code, please first check with your legal representative's office whether such a PIC number has already been created for your organisation. If this is the case, you may use this PIC code to create your electronic application form. At the application stage, PIC statutes can be either "Validated" Declared" or Sleeping" but in case of double reference for one same organisation, the "Validated " PIC should always be considered.

• List of validated PICs from the organisations participating in the selected CBHE projects in 2015 (to be provided soon)

• Erasmus charter holder's list (mandatory for HEIs from Programme countries participating in CBHE action)

2. Create your official electronic application form, also called the eForm. Use the official application package and the correct application form for the Capacity Building in the Field of Higher Education programme action (please refer to the eForm and Annexes sections).

Information on Capacity Building projects in the field of Higher Education

List of participating organizations and ongoing projects in Capacity Building in Higher Education action of the Erasmus+ programme

Eforms

Completing your application

The eForm and its user guide are available here.

The KA2 - Capacity Building in the Field of Higher Education 2016 eForm is available under two different types of eForms, one for Joint Projects and one for Structural Projects.

According to different options of priorities you may tick under section C.3, you can see different contents in the eForm "visual versions" below:

Joint Projects

• JP Curriculum Development xls
• JP Modernisation of governance, management and functioning of HEIs xls
• JP Strengthening of relations between HEIs and the wider economic and social environment xls

Structural Projects

• SP Modernisation of policies, governance and management of higher education systems xls
• SP Strengthening of relations between higher education systems and the wider economic and social environment xls

1. Fill in the eForm, do not forget also to complete and attach the compulsory annexes to the eForm.

2. Once you have completed the eForm and attached the annexes, validate the eForm. This triggers an automatic check that informs you if your application form is complete. If this is the case, you can submit it online.

3. When you have submitted your application online, you should receive a confirmation email and reference number. If not, contact the helpdesk.

Please DO NOT SEND A COPY of the e-form and the attached documents by post to EACEA.

For practical details on how to use the Participant Portal, please consult the following presentation.

Instructions for completing the Application Package (EN and FR versions to be provided soon) is intended to help applicants for Capacity Building in the field of Higher Education to find information they need to complete and submit their applications.

Application stage (deadline 10/02/2016 at 12:00 midday Brussels time - CET)

Please do not forget also to complete the compulsory annexes to the eForm. For that, please refer to the Annexes section to download the templates of annexes.

Further assistance:

If, after referring to the eForm User Guide you still have a question or have encountered a technical problem, please contact the Helpdesk services.
Helpdesk e-mail address: eacea-helpdesk@ec.europa.eu
Helpdesk phone: +32 2 299 0705

If you have questions on the content of the eForm and the Annexes, please contact EACEA-EPLUS-CBHE@ec.europa.eu

Annexes

Compulsory annexes

Templates of annexes to be completed and uploaded with the e-Form:

1. Detailed description of the project xls
2. Budget tables xls
3. Declaration of Honours xls
4. Mandates xls

To open the document "budget table", please right click on the words "en", "fr" or "de" (depending on the language you are filling the form) and select "save target as" or "save link as" to download the document.
When saving the file on your hard disk, please choose the file extension .xlsm to activate the macros necessary to add/delete rows in the file.

Documents to be uploaded in the Participants' Portal:

1. Legal entity form and its annexes for all the partners
2. Financial identification form duly completed and certified by the bank – for applicant organisation only
3. Financial capacity form including Profit and loss accounts and the Balance sheet for the last two approved accounting periods (only for applicant - private organisations)
4. VAT registration or Certificate of VAT Exception

For reference:

1. Model Grant Agreement xls
2. Model Grant Agreement including Special mobility strand xls
3. List of organisations with PICs validated by 15-12-2015 xls

Contacts

If you are looking for additional information about Capacity Building in the field of Higher Education or if you have specific questions on the application process, you can send an email to the following mailbox:
EACEA-EPLUS-CBHE@ec.europa.eu

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Capacity Building in the Field of Higher Education EAC/A04/2015

Capacity Building in the Field of Higher Education EAC/A04/2015

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