Capacity Building in the field of Higher Education 2019

Status	Deadline	Call reference
Closed	07/02/19 - 12:00 (CET/CEST, Brussels time)	EAC/A03/2018

Vertical Tabs

Call notice

The announcement of the Erasmus+ programme Call for Proposals 2019 - EAC/A03/2018 in all official languages of the EU was published in the Official Journal No 2018/C 384/04 on 24/10/2018.

The deadline for submitting applications for the "Capacity Building in the field of Higher Education (CBHE)" action is 7 February, 2019.

What is new in the 2019 Call for CBHE?

Serbia can participate only as a Programme Country with revised unit costs.
Chile and Uruguay have been included into Region 13 "Other Industrialised Countries". Although countries in Region 13 cannot participate as full partners, they can still contribute to CBHE projects as associated partners.
The template for the "Detailed description of the project" and the "Budget table" have been revised.

Please note that due to the nature and the extent of the changes in this year's mandatory annexes as compared to previously published versions, a fair, equal and transparent assessment of the applications will only be possible if they are submitted using the latest version. For this reason, only applications including the mandatory annexes published in this site can be admitted. Any application using earlier versions of the mentioned templates will hence be excluded.

Indicative timetable

Publication of the call for proposals	24 October 2018
Deadline for submission of applications	7 February 2019 (12:00 CET, midday Brussels time)
Evaluation period and consultation the EU Delegations in the Partner Countries	March-June 2019 (3 months)
Information to applicants	By mid-August 2019
Signing of the grant agreement	As of October 2019
Start date of the action	15 November 2019 or 15 January 2020

Guidelines

The Erasmus+ Programme Guide (Version 2019) is available on-line and in pdf. This guide presents the Capacity Building in the field of Higher Education action and explains the rules and conditions for setting-up an application for this action.

Budget allocation

National and Regional priorities applying to CBHE partner countries and regions:

Regional and Cross-Cutting Priorities

National and Cross-Cutting Priorities

Explanation of priorities

Additional information concerning the cross-cutting priority on Refugees from conflict affected countries.

EU financial sanctions : A number of persons, groups and entities in various Partner Countries are subject to EU Financial Sanctions. Therefore, before submitting your project proposal, please verify that the institutions and individuals participating in your proposal are not listed in the "European Union Consolidated Financial Sanctions List".

Useful documentation for preparing your CBHE application:

Application and Selection Procedure - Instructions for completing the Application Package are intended to help applicants for Capacity Building in the field of Higher Education to find information they need to complete and submit their applications (New version published 11 January 2019).

Tips and checks on eligibility
Information on selected CBHE projects
FAQ

Other tools available:

An e-tutorial on how to prepare a competitive proposal is available.
On-line Info session on Erasmus+ Capacity Building in the field of Higher Education (26/11/2018): This Info session provided information on the 2019 Call for Proposals and on how to complete a project proposal (Presentations are now available).
On-line Info session on Erasmus+ Capacity Building in the Field of Higher Education - Focus on Asia (30/11/2018): This Info session provided information on the 2019 Call for Proposals and on how to complete a project proposal for the Asian Region.

For reference:

Erasmus+ Project Results and Library
Information on selected CBHE projects
Model Grant Agreement and its General Conditions

For information, applicants may consult the model template of the grant agreement to be issued in case the proposal is selected for funding. Please note however that this version is under revision following the entry into force of the new EU Regulation 2018/1046 on the financial rules applicable to the general budget of the Union from 2 August, 2018.

How to apply

Organisations wishing to apply for the Capacity Building in the field of Higher Education action are invited to submit applications on-line to the Education, Audiovisual and Culture Executive Agency in Brussels.

Deadline for on-line submission: 7 February 2019 at 12:00 (midday CET, Brussels time)

Before starting your application:

1. Read the Guidelines and the Call for Proposals carefully.

Please note that the core description of your CBHE project will have to be completed in the Annex 1 "Detailed description of the project".

2. Applicants must have an EU Login (formerly ECAS) account. If you already have an EU Login account, you may use this. If not, create an EU Login account. When you have created your EU Login account, return to this page.

You are now ready to start the application process:

1.The applicant and all partner organisations must be registered in the Participant Portal of the European Commission. Organisations that register in the Portal receive a Participant Identification Code (PIC) that will be requested in the eForm. To access the Participants' portal, you will need your EU Login username and password.

Step 1: check if the organisations participating in your proposal are not already listed in the repositories indicated below:

HEIs from Programme Countries participating in CBHE action must hold the Erasmus Charter for Higher Education (ECHE). Please use the PICs from the Erasmus Charter-holder's list.

List of validated PICs from the organisations participating in the selected CBHE projects. (published on 11/12/2018)

Step 2: If a partner organisation is not listed in the above repositories:

Given that each applicant organisation should use only one PIC code, please first check with your legal representative's office whether such a PIC number has already been created for your organisation. If this is the case, you may use this PIC code to create your electronic application form. At the application stage, PIC statutes can be either "Validated", "Declared" or "Sleeping" (see explanation in the Participant Portal). In case of a double reference for the same organisation, the "Validated" PIC should always be used.

2.Create your official electronic application form, also called the eForm. Make sure that you use the correct application package (eForm and annexes) for the Capacity Building in the Field of Higher Education (CBHE) action (please refer to the eForm and Annexes sections).

For the CBHE action, there are two different eForms: one for Joint Projects (JP) and one for Structural Projects (SP). Please note that one cannot replace the other. The choice of the eForm is a deliberate act of the applicant and must take into account the requirements related to each project type (e.g. in Structural Projects, the involvement of the Ministries responsible for Higher Education from each Partner Country taking part in the application is compulsory).

For practical details on how to use the Participant Portal and generate the eForm with the PICs, please consult the following presentation.

Eforms

The CBHE eForm 2019 is available under two different types: one for Joint Projects and one for Structural Projects.

Different content will be displayed in the eForm when selecting one of the different options of priorities available in the Section C.3 of the eForm. See below the "visual versions":

Joint Projects

Structural Projects

Completing your application:

1. Fill in the eForm with the required data.

2. Remember to complete and attach the three mandatory attachments to the eForm. Please refer to the Annexes navigation tab to download the relevant templates.

3. Once you have completed the eForm and attached the annexes, validate the eForm. This triggers an automatic check that informs you if your application package is complete. If this is the case, you can submit it online.

4. When you have submitted your application online, you should receive a confirmation email and reference number. If not, contact the helpdesk.

Please DO NOT SEND A COPY of the e-form and the attached documents by postal services to EACEA.

Electronic Application Forms - eForm

Version	Released on	Apply	User Guide
	08/01/2019	Application eForm homepage

Annexes

Compulsory annexes

Templates of annexes to be completed and uploaded with the eForm:

1. Detailed description of the project

Joint Projects (Updated 16/01/2019)

Structural Projects

2. Budget table

To open the document "budget table", please right click on the words "en" and select "save target as" or "save link as" to download the document.
When saving the file on your hard disk, please choose the file extension .xlsm to activate the macros necessary to add/delete rows in the file.

3. Declaration on Honour and Mandates

4. Only for exceptional cases where one Partner Country is represented by only one HEI in the application: an official confirmation from the Partner Country's national authorities that the number of higher education institutions is lower than 5 in the whole country or that one single institution represents more than 50% of the overall student population of the country.

Documents to be uploaded in the Participants' Portal:

1. Legal entity form and its annexes for all the partners.

2. Financial identification form duly completed and certified by the bank – for applicant organisation only.

3. VAT registration or Certificate of VAT Exception.

Contacts

If you are looking for additional information about the Capacity Building in the field of Higher Education action or if you have specific questions on the application process, you can send an email to the following mailbox:

EACEA-EPLUS-CBHE@ec.europa.eu

If, after referring to the eForm User Guide you still have a question or have encountered a technical problem in relation to the eForm, please contact the Helpdesk services:

Helpdesk e-mail address: eacea-helpdesk@ec.europa.eu

Helpdesk phone: +32 2 299 0705

Erasmus+ get funding submenu (en)

Capacity Building in the field of Higher Education 2019

Capacity Building in the field of Higher Education 2019

Vertical Tabs

Electronic Application Forms - eForm

HelpDesk

:+32 2 299 0705

JeanMonnet30 - 30th anniversary

60 Million Euros now available for the European Universities Projects' call EAC/A03/2018

Brexit and Erasmus+

3 Million Euros more for the Forward-Looking Cooperation Projects’ call EACEA 36/2018

Additional funds for Erasmus+ Sector Skills Alliances Action