The Education, Audiovisual and Culture Executive Agency (EACEA) located in Brussels, Belgium, invites EPSO/CAST FGIII laureates To express their interest to participate in the selection procedure FOR THE ESTABLISHMENT OF A RESERVE LIST for the post of project OfFICER in the EACEA. 

1. The Agency

The EACEA (“the Agency”) is a European Commission Executive Agency established by the Commission's Implementing Decision 2013/776/EU. It operates by delegation of powers from the Commission[1] and its statute is governed by Regulation (EC) No. 58/2003[2]. The Agency's parent Directorates-General within the Commission are DG for Education, Youth, Sport and Culture, DG for Communications Networks, Contents and Technology, DG for Migration and Home Affairs and DG for European Civil Protection and Humanitarian Aid Operations.

The Agency is responsible for the implementation of certain EU programmes in the fields of education, audiovisual and culture, such as Erasmus+, The Creative Europe Programme, Europe for Citizens, EU Aid Volunteers, actions in the field of higher education and youth falling under external cooperation instruments and their predecessors. The Agency's current mandate runs until 31 December 2024[3].

The Agency was established to enhance programme management and provide beneficiaries with a better service, in line with the principles of administrative governance adopted by the Commission.

As a legal entity, the Agency establishes an annual work plan and an annual activity report and has an operational budget of more than 600 Mio EUR per year.

In order to attain its objectives, the Agency has an internal structure consisting of 13 Units with a total of 466 staff members in 2017 (110 seconded officials/temporary agents and 356 contract agents).

The Agency's working languages are English and French.

For further information on the Agency, please refer to our website: http://eacea.ec.europa.eu

2. Job Description

Within the Agency, the selected candidate(s) will contribute in managing, monitoring and evaluating the implementation of the projects funded by the Agency. She/he will ensure compliance with the rules governing Executive Agency's activities. In particular, the Project Officer will:

• Contribute in performing general project management tasks: preparing and launching calls for tender/calls for proposals, evaluating, selecting monitoring and reporting on projects;
• Ensure the follow-up of projects' implementation: support projects' coordinators and partners, monitor the implementation of contractual obligations via reporting, remote monitoring and monitoring visits, and gather and handle external expertise;
• Contribute in performing operational and financial evaluation of projects;
• Contribute in preparing follow-up reports and statistics, including policy-relevant feedback and support to the parent Directorates-General;
• Assist in project auditing;
• Contribute to the communication and information policy of the programme by assisting or speaking at conferences/seminars;
• Contribute to information about good practice of successful projects.

3. Qualifications and Experience Required

A. Eligibility criteria

Candidates will be considered eligible for selection on the basis of the following formal criteria which must be fulfilled by the deadline for applications:

A.1 General conditions:

• Be a national of a member state of the European Union;
• Enjoy full rights as citizen; 
• Have fulfilled any obligations imposed by the applicable laws on military service;
• Meet the character requirements for the duties involved[4];
• Be physically fit to perform the duties linked to the post;
• Have a thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of another language of the European Union to the extent necessary for the performance of his/her duties.
• Be on a valid EPSO/CAST FG III reserve list

OR

• Have responded to the EPSO permanent CAST call (EPSO/CAST/P/3/2017) by 16/06/2017 at midday (GMT Brussels time)

A.2 Specific conditions:

A.2.1. Qualifications

• a level of post-secondary education attested by a diploma[5].

OR

• a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years[6],

OR

• where justified in the interest of the service, professional training or professional experience of an equivalent level

A.2.2. Professional experience

To qualify for the position, candidates must have, in addition to the above, at least 5 years of proven fulltime professional experience;

B. Selection criteria

Candidates who comply with the above eligibility criteria will then be evaluated according to the following selection criteria:

Essential 

• Professional experience: minimum 3 years of proven professional experience in the field of project management.
• Knowledge of languages[6]: for working purposes, excellent English level C1 and very good French level B2 or excellent French level C1 and very good English level B2.

Advantageous

• Professional experience acquired in an international and multicultural environment.
• Knowledge (acquired through working experience or training/education) of the organisation, structure, working procedures and policies of European Commission services and/or Agencies and/or other EU institutions. 
• Proven project management working experience in one of the following fields: education, vocational training, culture, audiovisual, citizenship, youth, EU aid volunteers, sport. 
• Good command  level B1 of other European Union languages.
• Additional certification, studies and/or training relevant to the tasks listed in the job description.
• Proven advanced knowledge of MS Office (Word, Excel and PowerPoint), a good knowledge of team collaboration tools (e.g. SharePoint) and data management & reporting tools (e.g. Business Objects).

4. Equal Opportunities

The Education, Audiovisual and Culture Executive Agency applies a policy of equal opportunities and takes care to avoid any form of discrimination in its recruitment procedures.

5. Selection Procedure

The selection will be organised as following:

1. The selection committee will select the applications which comply with the eligibility criteria and then it will evaluate them against the selection criteria. A maximum from the 65 best candidates will be shortlisted for the next steps. Those shortlisted candidates who do not have a valid EPSO/CAST FG III will be invited by EPSO to sit a test. 

Supporting documents showing evidence of the information given in the application will be requested at a later stage. No documents will be sent back to candidates. If, at any stage in the procedure, it is established that information provided by a candidate is incorrect, this candidate will be disqualified.

2. Shortlisted candidates with a valid EPSO/CAST FG III or those who have responded to the EPSO permanent CAST call (EPSO/CAST/P/3/2017) and who have successfully passed the test, will be invited to an interview. The interview will aim to assess the candidate's suitability to perform the duties, his/her professional knowledge and background, motivation and level of languages. The interview will be marked out of 100; pass mark: 70. The selection committee will hold interviews in English and French. 

3. Following the interview, the selection committee will place on the reserve list candidates who obtained a total mark of 70 or more. Inclusion of candidates on the reserve list does not guarantee recruitment. Recruitment will be based on availability of posts and budget.

The Selection Committee consists of a Chairperson, Gilles PELAYO (HoU EACEA), an EACEA Staff Committee representative, Theodora DOCHEVA (Financial Officer EACEA), an EACEA HR Representative, Tordis JASPERT (HR Officer EACEA) and two members, Gael BROZE (Head of Sector EACEA) and Dominique LOIR (Project Officer EACEA). Alternate members are, as EACEA HR Representative, Elisabeth DERKSEN (HR Adviser EACEA), and as EACEA Staff Committee representative, Maria CANELAS (Project Officer EACEA). You are reminded that the work and deliberations of all Selection Committees are confidential and it is forbidden for any person who is not a member of the Committee, to make any attempt to contact a Committee member under penalty of exclusion from the selection procedure; only candidates exercising the rights of appeal which are open to them may (through EACEA-HR@ec.europa.eu), in writing, make their representations to the Chairperson of the selection board.

The reserve list will be valid until 31/12/2018 (the Executive Agency appointing authority can decide to extend the validity of the list).

6. Conditions of Employment

The Agency's appointing authority will appoint the successful candidate[7]as a Contract Staff member pursuant to Article 3(a) of the Conditions of Employment of Other Servants of the European Communities, offering him/her a contract for a determined duration of 2 years. This contract may be renewed for another year. Any subsequent renewal will be for an indefinite period.

The successful candidate will be recruited as a Contract Agent, Function Group III. The basic recruitment grade for Function Group III contract agents is grade 8. The actual recruitment grade will depend on the candidate's professional experience. The basic monthly salary for FG III (grade 8 step 1) is 2.619, 87€. In addition to the basic salary, staff members may be entitled to various allowances, in particular household allowance, expatriation allowance (16% of the basic salary), dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt of national taxation.

The place of employment will be Brussels, Belgium where the Agency has its seat.

For further information please consult:

http://ec.europa.eu/dgs/personnel_administration/publications_en.htm

7. Application Procedure

Applications specifying the CAST reference number/EPSO Expression of interest reference number, consisting of an updated Europass-CV (https://europass.cedefop.europa.eu/en/home) and a motivation letter must be submitted exclusively in English or French to the following email address EACEA-HR-SELECTION@ec.europa.eu by and not later than 16/06/2017 at 12:00 h (midday Brussels time). Mention the call reference EACEA (2017) CA-FGIII-Project Officer in the e-mail subject.

Applicants are strongly advised not to wait until the last minute to submit their application since heavy internet traffic or other dysfunction could lead to difficulties in submission. The Agency shall not be held responsible for said difficulties and it will disregard applications submitted after the deadline or which are not complete.

8. Data Protection

The Agency will ensure that candidates' personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data[8]. This applies in particular to the confidentiality and security of such data.