The Education, Audiovisual and Culture Executive Agency (EACEA) located in Brussels, Belgium, invites EPSO/CAST FGIII laureates To express their interest to participate in the selection procedure FOR THE ESTABLISHMENT OF A RESERVE LIST for the post of Information AND Communication OfFICER in the EACEA.

1. The Agency

The EACEA (“the Agency”) is a European Commission Executive Agency established by the Commission's Implementing Decision 2013/776/EU. It operates by delegation of powers from the Commission [1] and its statute is governed by Regulation (EC) No. 58/2003 [2] The Agency's parent Directorates-General within the Commission are DG for Education and Culture, DG for Communication Networks, Content and Technology, DG for Migration and Home Affairs and DG for Humanitarian Aid and Civil Protection.

The Agency is responsible for the implementation of certain EU programmes in the fields of education, audiovisual and culture, such as Erasmus+, The Creative Europe Programme, Europe for Citizens, EU Aid Volunteers, actions in the field of higher education and youth falling under external cooperation instruments and their predecessors. The Agency's current mandate runs until 31 December 2024 [3].

The Agency was established to enhance programme management and provide beneficiaries with a better service, in line with the principles of administrative governance adopted by the Commission.

As a legal entity, the Agency establishes an annual work plan and an annual activity report and has an operational budget of more than 600 Mio EUR per year.

In order to attain its objectives, the Agency has an internal structure consisting of 13 Units with a total of 466 staff members in 2017 (110 seconded officials/temporary agents and 356 contract agents).
The Agency's working languages are English and French.

For further information on the Agency, please refer to our website: http://eacea.ec.europa.eu

2. Job Description

Within the Agency, the selected candidate(s) will provide administrative and editorial support by preparing and implementing information and communication actions under the supervision of the Head of sector.

In particular, the Information and Communication Officer will:

• Assist to the setting-up, implementation, coordination, monitoring and evaluation of information and communication activities (internal, external, inter institutional)
• Assist in contributing to the definition and to the development of services, tools and products for internal and external communication purposes
• Assist in providing operational units with expertise, assistance and complementary resources in the field of information, communication and publications
• Assist in adapting contents for printed publications, web sites, audiovisual and promotional materials
• Assist in managing information, communication and publication projects through framework contracts and procurement
• Assist in providing drafting and final editing services  to ensure overall coherence in the material produced
• Assist with the implementation and follow up of annual programmes, public relations events, events, including fairs, exhibitions, publications, awareness campaigns etc.
• Contribute to internal communication activities, including the content of intranet and other internal communication channels
• Run internal mailboxes and help-desks and ensure that whenever necessary the information is obtained from other sources
• Work in close collaboration with the agency's IT team and the HR sector

3. Qualifications and Experience Required

A. Eligibility criteria

Candidates will be considered eligible for selection on the basis of the following formal criteria which must be fulfilled by the deadline for applications:

A.1 General conditions:

• Be a national of a member state of the European Union;
• Enjoy full rights as citizen; 
• Have fulfilled any obligations imposed by the applicable laws on military service;
• Meet the character requirements for the duties involved [4];
• Be physically fit to perform the duties linked to the post;
• Have a thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of another language of the European Union to the extent necessary for the performance of his/her duties.
• Be on a valid EPSO/CAST FG III reserve list

OR

Have responded to the EPSO permanent CAST call (EPSO/CAST/P/10/2017) by 28/04/2017 at midday (GMT Brussels time)

A.2 Specific conditions:

A.2.1. Qualifications

• a level of post-secondary education attested by a diploma [5],
  OR
• a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three year [6],
  OR
• where justified in the interest of the service, professional training or professional experience of an equivalent level

A.2.2. Professional experience

To qualify for the position, candidates must have, in addition to the above, at least 4 years of proven fulltime professional experience.

B. Selection criteria

Candidates who comply with the above eligibility criteria will then be evaluated according to the following selection criteria:

Essential 

• Professional experience: minimum 2 years of proven professional experience in the field of information and communication
• Knowledge of languages [7]: for working purposes, English C1 and French B2 
• Good drafting and editing skills

Advantageous

• Professional experience acquired in an international and multicultural environment
• Knowledge (acquired through experience or training/education) of the organisation, structure, working procedures and policies of European Commission services and/or Agencies and/or other EU institutions
• Prior experience in the area of internal communication and staff engagement
• Experience with the production and editing of videos 
• Experience with the organisation of events, in particular the logistical aspects 
• Experience with the production of infographics, in particular knowledge of dedicated software
• Knowledge minimum B1 of other European Union languages.
• Additional certification, studies and/or training relevant to the tasks listed in the job description.
• Proven Knowledge of and experience with advanced web technologies (HTML,  Sharepoint, databases, Jive)

4. Equal Opportunities

The Education, Audiovisual and Culture Executive Agency applies a policy of equal opportunities and takes care to avoid any form of discrimination in its recruitment procedures.

5. Selection procedure

The selection will be organised as following:

1. The selection committee will select the applications which comply with the eligibility criteria and then it will evaluate them against the selection criteria. The 40 best candidates will be shortlisted for the next steps. Supporting documents showing evidence of the information given in the application will be requested at a later stage. No documents will be sent back to candidates. If, at any stage in the procedure, it is established that information provided by a candidate is incorrect, this candidate will be disqualified.

2. Shortlisted candidates will be invited to an interview. The interview will aim to assess the candidate's suitability to perform the duties, his/her professional knowledge and background, motivation and level of languages. During the interview the candidates will be requested to draft a short text. 
The interview will be marked out of 100; pass mark: 75. The selection committee will hold interviews in English and French. 

3. Following the interview, the selection committee will place on the reserve list candidates who obtained a total mark of 75 or more. Inclusion of candidates on the reserve list does not guarantee recruitment. Recruitment will be based on availability of posts and budget.

The Selection Committee consists of a Chairperson, Milvia VAN RIJ-BRIZZI (HoD), a Staff Committee representative, Roberta MANONI (Project Adviser Unit A3), an HR Representative, Federica BORELLA (HoU Unit R1) a member Johanna PANNEBAKKER (HoS Communication Unit R1) and a member, Wim VANSTEENKISTE (HoS Administration and Communication Unit A7). Alternate members are, as HR Representative, Nicole POUPART (DHoU Unit R1), and as Staff Committee representative, Alejandro RAMILO (Project Adviser Unit B1).

You are reminded that the work and deliberations of all Selection Committees are confidential and it is forbidden for any person who is not a member of the Committee, to make any attempt to contact a Committee member under penalty of exclusion from the selection procedure; only candidates exercising the rights of appeal which are open to them may (through EACEA-HR@ec.europa.eu), in writing, make their representations to the Chairperson of the selection board.

The reserve list will be valid until 31/12/2018 (the Executive Agency appointing authority can decide to extend the validity of the list).
 

6. Conditions of employment

The Agency's appointing authority will appoint the successful candidate [8] as a Contract Staff member pursuant to Article 3(a) of the Conditions of Employment of Other Servants of the European Communities, offering him/her a contract for a determined duration of 2 years. This contract may be renewed for another year. Any subsequent renewal will be for an indefinite period.

The successful candidate will be recruited as a Contract Agent, Function Group III. The basic recruitment grade for Function Group III contract agents is grade 8. The actual recruitment grade will depend on the candidate's professional experience. The basic monthly salary for FG III (grade 8 step 1) is 2.619, 87€. In addition to the basic salary, staff members may be entitled to various allowances, in particular household allowance, expatriation allowance (16% of the basic salary), dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt of national taxation.

The place of employment will be Brussels, Belgium where the Agency has its seat.

For further information please consult: 
http://ec.europa.eu/dgs/personnel_administration/publications_en.htm

7. Application Procedure

Applications specifying the CAST reference number/EPSO Expression of interest reference number, consisting of an updated Europass-CV (https://europass.cedefop.europa.eu/en/home) and a motivation letter must be submitted exclusively in English or French to the following email address EACEA-HR-SELECTION@ec.europa.eu by and not later than 28/04/2017 at midday (GMT Brussels time). Mention the call reference EACEA (2017) CA-FGIII-Information and Communication Officer in the e-mail subject.

Applicants are strongly advised not to wait until the last minute to submit their application since heavy internet traffic or other dysfunction could lead to difficulties in submission. The Agency shall not be held responsible for said difficulties and it will disregard applications submitted after the deadline or which are not complete.

8. Data Protection

The Agency will ensure that candidates' personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data[1]. This applies in particular to the confidentiality and security of such data.