IMPORTANT NOTICE (updated 22/12/2015)

On 1 January 2016 new financial rules applicable to the general budget of the Union will enter into force (see Regulation (EU, EURATOM) 2015/1929 of the European Parliament and of the Council of 28 October 2015 amending Regulation (EU, Euratom) No 966/2012 on the financial rules applicable to the general budget of the Union (OJ L 286, 30.10.2015, p. 1)).

These new rules will impact this procurement procedure. A corrigendum has been published in the Official Journal, to notify that the Agency has updated its procurement documents and that it has extended the deadline for submission of the offers.

While preparing your offer you must refer to the new procurement documents which are listed below. The documents which have not been amended by the corrigendum remain valid as they were.

If you have already submitted an offer in the meantime, you must submit a new offer, complying with the new procurement documents.

Please note that the authoritative source of information is the English version. If there is any conflict between the translated versions and the English, the latter takes precedence.

Contract award notice: 

Contract notice:

Corrigendum: 

Invitation  (Updated 22.12.2015)
The invitation letter has been revised. The deadline of submission of the tenders and also the date for the public opening of tenders have been updated. Therefore, please take into account this new version. 

Tender specifications  (Updated 22.12.2015)
The tender specifications have been revised to include minimum requirements (new section 3.3.1 – Minimum requirements), changes in the evidence requested to prove fulfilment of selection criteria, and other minor changes. This revised version also includes the additional information and clarifications provided in response to questions 31 and 32 of the Q&A document (see updated version of 22.12.2015 below). As a result changes were mostly made in sections 2.2; 2.5; 2.6; 2.7;2.13;4.1; 4.2; 4.2.1; 4.2.2; 4.2.3; 4.3. Therefore, we strongly advise you to check the updated information in the whole document.

Annexes:

Annex 1 - Model service contract  (Updated 22.12.2015)
The previous version of the model framework service contract is replaced with this new version which will be the only one applicable for the present contract. Please disregard the previous version.

Annex 2 - Information concerning the Tenderer (Uploaded 27.11.2015)

Annex 3 - Declaration of honour (Updated 07.01.2016)
Please be aware that Annex 3 has been completed with some missing references which have been added in the section about selection criteria (last page). The previous version of the Declaration of honour is replaced with this new version which will be the only one applicable for the tender. Please disregard the previous version.

Annex 4 - Power of attorney for joint tenders/consortia (Uploaded 27.11.2015)

Annex 5a - Letter of intent for sub-contractors (Updated 22.12.2015)
Paragraphs b and e have been revised. Please disregard the previous version.

Annex 5b - Letter of intent for external experts (Updated 22.12.2015)
Paragraphs b and d have been revised. Please disregard the previous version.

Annex 6a - Contractor's price list for audits within a batch  (Updated 22.12.2015)
Annex 6a has been revised in accordance with the modifications made in section 2.9 of the Tender specifications and clarifications and additional information provided in response to question N° 32 of the Q&A document (see updated version of 22.12.2015 below). The previous version of Annex 6a is replaced with this new version which will be the only one applicable for the present contract. Please disregard the previous version.

Annex 6b - Daily tariffs for individual assignments (Uploaded 27.11.2015)

Annex 7 - Daily subsistence allowances  (Updated 22.12.2015)
Annex 7 has been slightly modified to include the correct reference to related sections of the tender specifications and model framework contract. The previous version of Annex 7 is replaced with this new version which will be the only one applicable for the present contract. Please disregard the previous version.

Annex 8 - Scenario exercise (Uploaded 27.11.2015)

Annex 9 - Working practice  (Updated 22.12.2015)
Section 4 of the Working practice has been revised to include the additional information on substantive testing provided in response to question 33 of the Q&A document (see updated version of 22.12.2015 below). The previous version of Annex 9 is replaced with this new version which will be the only one applicable for the present contract. Please disregard the previous version.

Annex 10 - Checklist of documents to sumit with the offer (for the use of tenderers)  (Updated 22.12.2015)
Annex 10 has been slightly modified to be compliant with the modifications of the tender specifications.

Q&A  (Updated 19.01.2016)