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Education, Audiovisual and Culture Executive Agency

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Beneficiaries 2013

Under this section, project promoters and beneficiaries, selected for one of the funding opportunities 2013, will find useful documents relative to the implementation of a project in the frame of the "Youth in Action" programme.

Please note that you should use the form corresponding to the year in which your contract was issued. This can be easily verified in the project number which appears in your contract. Thus if your project number is XXXXX-CP-1-2013-1-XX-XXX, you should use the 2013 forms.

On this page:

Logos to use

Beneficiaries should use these logos in their publications and website.

Contractual modification forms

ALL CHANGES, INCLUDING THOSE RELATING TO PARTNERS AND NUMBERS OF PARTICIPANTS, MUST BE COMMUNICATED TO EACEA IN ADVANCE OR RISK THAT CHANGES WILL BE REFUSED AT THE STAGE OF FINAL REPORT LEADING TO INELIGIBLE COSTS UP TO TOTAL RECOVERY OF PRE-FINANCING PAID.

  1. Preliminary agreement
  2. Volunteers list
  3. Please consult the most frequently asked questions FAQ's for contractual or financial information
  4. Legal identification form
  5. Financial identification form
  6. Amendment document

In order for the Executive Agency (EACEA) to allow each cases to be considered and provide the same level of service to all Coordinating Organisations, please note the following requirements for projects changes for permanent actions action 1.1, action 1.3, action 2, action 3.1, action 4.3, action 5.1

  1. Requests for contractual modifications forms must be submitted to the EACEA no later than 1 month before they are due to take effect.
  2. Only requests submitted using the above template, fully completed, will be dealt with.
  3. Requests must be submitted by e-mail to eacea-youth@ec.europa.eu
  4. In completing the above template the Coordinating Organisation takes full responsibility for any errors or omissions.

Report forms (Annex IV of your contract - Annex V and VI to follow)

Within a period of two months after the end of the project, a final report should be submitted. The final report includes one narrative section on the carrying out of the project, and one financial part. You will find here the final report forms for the centralised strand of the YOUTH and the Youth in Action programmes.

Action 1 - Youth for Europe


Action 1.1 - Youth Exchange - Final report form
Action 1.3 - Youth Democracy Project - Final report form



Action 2 - European Voluntary Service


Action 2 - European Voluntary Service - Interim report form


Volunteers list
Action 2 - European Voluntary Service - Final report form (Coordinating organisation)
Action 2 - European Voluntary Service - Final report form (Volunteer's Report)

See also accreditation, VISA practical recommendations and all support documents for Action 2



Action 3 - Youth in the World


Action 3.1 - Cooperation with the neighbouring countries of the European Union
Youth Exchange - Final report form
Training and Networking - Final report form

Action 3.2 - Cooperation with countries other than the neighbouring countries of the European Union
Progress Report (statement for further prefinancing):
Progress Report Form (Narrative Report) – only applicable for Agreements for which the 1st pre-financing represented 40%
Financial Statement       Excel
Final Report
Technical Implementation Report (Narrative Report)
Financial Statement Excel
List of Invoices      Excel
Audit Certificate on Final Financial Report - type I (only for grants exceeding 60.000€)     PDF

Action 4 - Youth support systems

Action 4.1 - Support to bodies active at European level in the youth field

Reporting

Action 4.1 - Final report form 2013 for Annual grants
pdf
Action 4.1 - Final report form 2013 for Framework Partnership Agreement
pdf
Action 4.1 – Annex 1 - Activity Report (for both Annual grants and FPA)
pdf
Budget -Flat Rate Applications (for both Annual grants and FPA)
Action 4.1- Annex 2a - Grant Calculator- Flat Rate Applications
pdf
Action 4.1 – Annex 2b - Flat Rate Declaration - Flat Rate Applications
pdf
Budget -Budget Based Applications (for both Annual grants and FPA)
Action 4.1- Annex 2a - Financial statements - Budget Based Applications
pdf
Action 4.1 - Annex 2b - List of invoices - Budget Based Applications
pdf

Action 4.3 - Training and networking - Final report form worden
Action 4.3 - Support to Youth Workers' Mobility - Final report form
worden
Action 4.5 - Information activities
Final report
Technical Implementation Report (Narrative Report) word
Financial Statement
List of invoice
Audit Certificate on Final Financial Report - type I (only for grants exceeding 60.000€) pdf
Action 4.6. - 'Partnerships' worden
excelen
Action 4.7 "Support to the Programme structures - Eurodesk" worden
excelen
worden


Action 5 - Support for European cooperation in the youth field


Action 5.1 Meeting of young people and those responsible for youth policy - Final report form

 

Financial garantee forms

Word Financial Guarantee form: en

Financial information kit

This PDF document Financial Information Kit provides practical and easy to read guidance for grant beneficiaries under the different funding programmes managed by the EACEA

 


Last update: 28/07/2014  Print | Top of page