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Beneficiaries 2008

Under this section, project promoters and beneficiaries, selected for one of the funding opportunities 2008, will find useful documents relative to the implementation of a project in the frame of the "Youth in Action" programme.

Please note that you should use the form corresponding to the year in which your contract was issued. This can be easily verified in the project number which appears in your contract. Thus if your project number is XXXXX-CP-1-2008-1-XX-XXX, you should use the 2008 forms.

On this page:

Logos to use

Beneficiaries should use these logos in their publications and website.

Report forms

Within a period of two months after the end of the project, a final report should be submitted. The final report includes one narrative section on the carrying out of the project, and one financial part. You will find here the final report forms for the centralised strand of the YOUTH and the Youth in Action programmes.

Action 1 - Youth for Europe

- Final report form for the Action 1.1 - Youth Exchanges

- Final report forms for the Action 1.3 - Youth Democracy Projects

- Final report form for Action 1 multi-measures Projects

- Annex for Youth Exchanges multi-measures

- Annex for Youth Democracy multi-measures


Action 2 - European Voluntary Service

- Final report for the Action 2 - European Voluntary Service

- Annex for the Action 2 - Final report - Volunteer allowance form

See also accreditation, VISA practical recommendations and all support documents for Action 2


Action 3 - Youth in the World

- Final report for the Action 3.1 - Cooperation with the neighbouring countries of the European Union - Youth Exchanges

- Final report for the Action 3.1 - Cooperation with the neighbouring countries of the European Union - Training and Networking

Action 3.2 Call for proposals EACEA 31/07
"Youth in the World": cooperation with countries other than the neighbouring countries of the European Union

- Final report

List of invoices


Action 4 - Youth Support System

Action 4.1 - 08/01/2009

- Final report form - Action 4.1 EACEA/20/07 Support for bodies active at European level in the field of youth

- Annex 1a - financial statements - Action - 4.1

Annex 1b - list of invoices - Action 4.1

- Annex 2 - Activity report - Action - 4.1

Action 4.3

- Final report for the Action 4.3 - Training and Networking of those active in the Youth Work and Youth Organisations

- Final report form for Action 4.3 multi-measures projects

- Annex for Action 4.3 multi-measures (Activities 1 - 7)

- Annex for Action 4.3 multi-measures (Activities 8)


Action 4.5a

- Final report for the Action 4.5a - Information activities for young people and youth workers

List of invoices - Action 4.5a


Action 4.5b

- Final report for the Action 4.5b - Information activities on the 2009 European elections

List of invoices - Action 4.5b

Action 4.6

- FINAL REPORT – Part I: GENERAL PART Technical implementation report

FINAL REPORT – Part II : SPECIFIC PART Technical implementation report

- sub-Action 1.1: Youth Exchanges

- sub-Action 1.2: Youth Initiatives

- sub-Action 4.3: Training and Networking


  1. - Final financial statement of eligible costs actually incurred and of income
  2. List of invoices - Action 4.6


Action 5 - Support for European Cooperation in the Youth Field

- Final report for the Action 5.1 - Meetings of young people and those responsible for Youth Policies


Standard agreements (centralised projects)

Once the project has been approved for funding by the European Commission, the beneficiary receives a contractual package including the Agreement, to be signed by the legal representative of the organisation, and a document explaining about the specific conditions applicable to the grant (Annex III).

Action 1 Exchanges: PDF enen
Encounters: PDF enen
Action 2 PDF enen
Action 5 Measures 1-6: PDF enen
Measures 7-9: PDF enen
Action 5 XL Large scale projects Agreements will be available soon
Support to bodies active at European level in the field of youth PDF enen
Exchange of good practice in youth work between Europe and Africa, the Carribean, Pacific (ACP), Asia and Latin America Agreements will be available soon

Financial garantee forms

Word Financial Guarantee form: enen

Group insurance plan

EVS volunteers are covered by a group insurance plan specifically designed to protect them during their period of voluntary activity. The cover is compulsory and free of charge to the Volunteers. The following guides provide information about the principles of this insurance.


Action 2 - European Voluntary Service

PDF Volunteer's guide: enfrdebgcsdaetelesgaitlvlthumtnlplptroskslfisvtr

VISA practical recommandations

Document providing some recommendations and advice for YOUTH programme beneficiaries who need to apply for visas and residence permits

Word VISA practical recommendations document: enenen

Council Directive 2004/114/EC "on the condition of admission of third-country nationals for the purposes of studies, pupil exchange, unremunerated training or voluntary service"

Support documents for European Voluntary service(Action 2)

For approved projects of Action 2, the contractual package includes also support documents to the European Voluntary Service: documents on Rights and Responsibilities of the partners involved in the EVS project; Annex to the certificate, Partnership agreement and EVS volunteer training guidelines.

PDF EVS Charter: en

PDF EVS Volunteer Training: guidelines and minimum quality standards: enfrde

PDF Facts on EVS: en

Financial information kit

This PDF document Financial Information Kit provides practical and easy to read guidance for grant beneficiaries under the different funding programmes managed by the EACEA



Last update: 19/10/2017  Print | Top of page