The following document is designed to answer the most frequently asked questions addressed to the European Commission and the ETF which grant holders raised during the implementation phase of their individual mobility. If you are still unsure after having read the document, please ask the ETF or your National Contact Point or National Tempus Office for further details.
After you signed your Grant agreement and returned it to the Commission, and within 45 days of the signature of your Grant agreement by the Commission, a pre-financing payment, representing 80 % of the total amount awarded, will be made to you on the bank account indicated by you on Annex III (Third party fiche).
No, in no case can the maximum grant amount be increased.
The contrary is, however, possible. In particular, the European Commission may reduce the amount of the grant in the following cases:
The payment of the balance, representing up to 20% of the maximum grant amount, will only be paid after the receipt and assessment of the “Request for Payment” and of the “Technical implementation report and financial statement”. Once approved, a payment representing no more than the balance of the grant shall be made to you within 15 days. A form for the “Request for Payment” is available on the Tempus website (click here).
The “Technical implementation report and financial statement” (Annex II of the Grant agreement) should be filled in using the standard form available on Internet (available here). The “Request for Payment”, the report and all supporting documents (see Annex IV) should be submitted to the European Commission by the date indicated on the report itself.
A maximum amount of € 100 can be transferred from one budget heading to another without any prior authorisation from the European Commission. For example, in order to cover additional expenses and to claim a higher amount than the one awarded under the subsistence costs budget heading, you can transfer up to € 100 of the amount remaining unspent under the travel costs budget heading to the subsistence costs budget heading.
Yes, since according to article 1.2 of the special conditions, the action and the period of the eligibility of costs are of the duration indicated in Point A.5. of your grant agreement. Therefore, without any prior written authorisation, all activities that have taken place before or after the eligibility period will be considered as ineligible and ineligible amounts might therefore be identified during the assessment of your “Technical implementation report and financial statement”.
Yes, it is possible by sending a written request to the European Commission. When a request is considered to be duly motivated, an extension of the eligibility period might be granted on an exceptional basis. If an extension is granted, an amendment to the Grant agreement extending the eligibility period will be prepared and has to be signed by both parties (the grant holder and the European Commission).
Yes, for all travel expenses claimed, you should submit one or more supporting documents (please refer to Annex IV point 3.3. of your Grant Agreement).
You should provide the related invoice from the travel agency or railway station stating the price and the class of the ticket and include it together with the travel ticket as supporting documents in your report.
Yes, in case you travel by plane, all original boarding passes should be submitted. Should you have lost them, please submit, together with your “Technical implementation report and financial statement”, a declaration indicating that the boarding passes have been lost but that the travel actually took place and that it has not been covered by any other sources.
Taxi costs incurred during the travel between the home and host institution, if justified by supporting documentation, can only be accepted under Travel costs if no local transport for the related itinerary was available at that place and/or at that time.
They can be covered by the Travel costs budget only if justified by supporting travel documentation. Visa costs however (i.e. the price of the visa itself) have to be covered by the Subsistence costs budget.
Local transport costs, other than the ones directly linked to the international travel for reaching the place of the mobility or than the ones incurred in order to get a visa (see question 12), cannot be covered by the grant under Travel costs, but should be accounted for under Subsistence costs. They must not be justified by supporting documentation.
These are the local travel costs incurred to reach the host institution on arrival in the country and on return to the country of the home institution. They can be covered by the travel costs budget and must therefore be justified by original supporting documentation.
They can only be covered by the Subsistence costs budget. Therefore no supporting documentation should be submitted with the “Technical implementation report and financial statement”.
No, as these types of expenses can only be covered by the Subsistence costs budget heading.
No, conference and registration fees are not eligible under the Tempus grant.
For shorter periods, an amount of € 100 per day will be deducted from the subsistence grant.
No written authorisation is required but no additional funds will be granted.
Yes, changes of dates can be accepted as long as the length of the stay is not shorter than the one originally awarded (indicated on Annex I) and the stay is still within the eligibility period (see question 6).
Yes, but the amount corresponding to expenses (travel & subsistence costs) incurred in connection to the additional destination(s) can only be covered, if together with your “Technical implementation report and financial statement”, a certificate of presence/attendance from the additional host institution is provided and if the activity is linked to the original objective of the project. Activities linked to the visit of additional institution(s) should be clearly justified in your report under Mission Description.
| Last update: 08/03/2011 | Print | Top of page |
|
|
|
|
