Find here contractual documents, forms for final and intermediary reports and other information for beneficiaries.
Visibility of projects and logo
- Beneficiaires are requested to give adequate visibility to their projects and notably that they are implemented in the framework of Tempus.
- Any event or activity should clearly specify that it is funded by Tempus.
- Any publication should mention the following sentence: “This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein."
Please find a translation of this sentence in your language here:
- Material produced for project activities, training material, projects websites, special events, posters, leaflets, press releases, CD ROMs, etc must bear Tempus logo.
- The use of the Tempus logo is compulsory. No changes in colour and content are authorised. The logo should not be distorted, nor rotated.
- All equipment (including portable equipment) purchased with Tempus funds must bear the Tempus stickers. Stickers are available at Tempus National Offices.
Field Monitoring on Tempus Projects
The Tempus Unit at EACEA has established a field monitoring strategy targeting Tempus IV projects. The aim of the strategy is to increase the number of field monitoring visits and to make them more effective, so that projects receive better advice and support on the ground. As a Tempus beneficiary, your project will be monitored by NTO and EACEA staff members. It is important for the EACEA and the Tempus team to establish a relationship and partnership with project representatives and to have a deep knowledge of their activities, results, opportunities and threats. Good practice, as well as feedback from beneficiaries are crucial elements that are taken into account by the Agency when drafting new calls and reflecting on its programmes.
What is the Aim of a Field Monitoring Visit?
The Tempus programme uses three standard forms of monitoring:
1) Desk monitoring by project officers in EACEA in Brussels, by reading project reports and corresponding with beneficiaries on a daily basis
2) Field monitoring by National Tempus Offices and EACEA staff to visit the project in-country. There are three types of field monitoring, each with different aims;
- Preventive field monitoring takes place at the early stages of the project. It aims to provide information on the rules and procedures and reviews objectives, priorities, methodology and activities planned.
- Advisory field monitoring usually takes place mid-way through the project and aims to make useful recommendations on both the content and the financial aspects of the project.
- Control field monitoring usually takes place after the end of the project and aims to make an assessment of the project's impact and the sustainability of results.
3) External Results-Oriented-Monitoring (ROM)
ROM monitors are external field monitors contracted by DG Development and Co-operation (DEVCO), to monitor Tempus projects on their behalf. They schedule visits in coordination with EACEA.
How can project beneficiaries best prepare for a field monitoring visit?
- The EACEA project officers or National Tempus Office will contact you to inform you about an upcoming field monitoring visit to your project. Ideally, a visit would take place while a project activity is taking place, such as a consortium meeting, when all partners are present. This gives the opportunity for all partners to share information with the monitoring team.
- Usually, the National Tempus Office will contact the local project team to agree on the exact timing of the visit and will ask to prepare a presentation on progress to date. It is useful if this can be given by as many members of the project team as possible, as well as students, if they are involved in project activities.
- This is usually followed by a questions and answer session and discussion. The meeting is also an opportunity for you to ask questions to the National Tempus Office representative or EACEA Project Officer and seek clarification or advice on any aspects of your project.
- If equipment has been purchased for the project, monitors will usually visit this as well, to ensure it is relevant for the project, installed in the correct place and properly maintained.
- After the visit, feedback on the relevance, efficiency, effectiveness, impact and sustainability of project activities to date, as well as recommendations for future implementation are sent to the project beneficiary by e-mail from EACEA. We encourage beneficiaries to forward this information to all co-beneficiaries, so that these recommendations can be shared, discussed and taken into consideration by all the project members.
- If you are encountering difficulties with any aspects of the project, please contact the relevant project officer in EACEA earlier, rather than waiting until a monitoring visit, when the problem may have escalated and be much more difficult to resolve.
Field Monitoring Activities in 2013
- In 2013, a total 205 projects were monitored through 310 field monitoring visits by the National Tempus Offices in the partner countries. The Agency’s Tempus staff participated in 79 monitoring visits mainly combining the field monitoring visits with the participation in other events organised in partner countries such as information days, regional seminars, visibility events, etc.
- The results of the Tempus field monitoring campaign 2013 confirmed the main general trends registered since 2010 as regards the quality of projects implementation and in particular the relevance of the projects' objectives, the good efficiency, effectiveness and impact as well as high potential for sustainability of the achieved results. Moreover, the campaign showed that field monitoring can have a positive impact on the quality of project implementation. This is largely thanks to face-to-face contact with project beneficiaries and more concrete evidence-based recommendations that help resolve any difficulties more quickly and effectively.
Financial Information Kit
This Financial Information Kit provides practical and easy to read guidance for grant beneficiaries under the different funding programmes managed by the EACEA