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Education, Audiovisual and Culture Executive Agency

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Beneficiaries space Tempus IV (2007-2013)

Projects submitted in 2008

Project contractual documents

You will find attached, a blank model of the grant agreement in English, French and German (including the annexes). Please note that these are only blank templates. The only Grant Agreement which has a legal value is the one signed between each individual beneficiary and the Commission.

New financial procedures have been introduced for financial reporting. More information is available in a letter to beneficiaries in July, 2009.

letter to beneficiaries: enfrde

Please note that a new annex IV, based on these new simplified procedures, replaces the initial one attached to the Grant Agreement.

annex IV: word enfrde enfrde

Report forms

Once your project has been selected and funded, it is your contractual obligation to report on your activities regularly by using Tempus report forms, according to the conditions, dates and deadlines stipulated in your grant agreement.

Intermediate Report on the implementation of the project and summary report for publication (IR). Statement of the costs incurred and Request for Payment

word enfrde 25/03/2010

Final Report on Implementation of the Project (FR)

word enfrde 20/10/2011

Financial Statement

word en 26/10/2012
To make the file works properly, please save the file on your computer indicating "Excel 97-2003 Workbook (*.xls)" as file type

Frequently asked questions on project management

FAQs for JP and SM submitted in 2008: en 24/01/2012

Further project management support

Please e mail EACEA-Tempus-Project-Management@ec.europa.eu for any contractual and financial issues.

A number of Tempus publications can guide you on different aspects of your project. In particular:

  • Sustainability through Dissemination (1997) enfrde

  • Slides on Financial Reporting for JP and SM submitted in 2008: enfr

Extensions of eligibility periods of  Tempus projects

General rule
Tempus projects are time bound and activities must be completed and the related expenditure incurred by the end of the eligibility period indicated in the Grant Agreement.

Conditions for extending the eligibility period
Extensions to the eligibility period are foreseen by articles II.7.2 and II.13 of the Grant Agreement in the case of a suspension of activities under exceptional circumstances, notably force majeure. Extensions to the eligibility period for other reasons can be granted on an exceptional basis but delays that are inherent to the project and the implementation of the workplan or its administration, are not considered as sufficient reasons for an extension of the duration of the eligibility period and are also not considered as cases of force majeure.
Projects that have not fulfilled all contractual requirements, in particular with regards to reporting, will not be granted extensions. The same applies for projects that do not submit their request in a timely manner. Projects should submit their request at least one month before the end of the eligibility period.

Recommendation and procedure
Extensions of the eligibility period will only be granted once. Projects are therefore strongly advised to plan taking into account sufficient time to face eventual last minute changes. Requests for extensions should be duly motivated, giving the reasons for the request, specifying the activities that are affected by delays and the consequences that this will have on the achievement of the objectives, and should include a concrete and detailed plan for the activities during the additional period requested.

An amendment to the Grant Agreement is necessary for the extension to enter into force. Projects carrying out activities after the end of the eligibility period and without an amendment to the Grant Agreement are doing so at their own risk. If the extension is not granted, the expenditure incurred after the end of the eligibility period will not be considered.

Financial information kit

This PDF document Financial Information Kit provides practical and easy to read guidance for grant beneficiaries under the different funding programmes managed by the EACEA

 

Last update: 12/12/2013  Print | Top of page