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Project contractual documents and report forms

Once your project has been selected and funded, it is your contractual obligation to report on your activities regularly by using Tempus report forms, according to the conditions, dates and deadlines stipulated in your grant agreement. When selecting the relevant report form from those listed below, it is important to note that these are models only.

Frequently asked questions on project management

Joint European Projects

  • FAQ for JEP projects submitted in 2002 enfrdePDF
  • FAQ for JEP projects submitted in 2003 EnglishFran�ais PDF
  • FAQ for JEP projects submitted in 2004 EnglishFran�ais PDF
  • FAQ for JEP projects submitted in 2005 DeutschEnglishFran�aisPDF
  • FAQ for JEP projects submitted in 2006 DeutschEnglishFran�aisPDF

Individual Mobility Grants

  • IMGs - February 2004 call, eligibility period: 01 June 2004 - 28 February 2005 English
  • IMGs - June 2004 call, eligibility period: 1 October 2004 – 30 June 2005 English
  • IMGs - October 2004 call, eligibility period: 1st February – 31 October 2005 English
  • IMGs - February 2005 call English PDF
  • IMG  - Selection FAQ update February 2006 English PDF
  • IMG - Selection FAQ October 2006 English PDF

Further project management support

  • Please e mail eacea-tempus-project-management@ec.europa.eu  for any contractual and financial issues.

  • Local Salary Survey 2005 - effective as of 22 November 2005; please take care to ensure that these indicative salary rates, covering EU and partner countries, are applied to all participants in Tempus projects. Note that additional hours are financed at normal hourly rates. Partner country staff are divided into two categories according to whether their task carries managerial or supportive responsibility. EU Member State staff are divided into four categories according to ISCO-88 standards.
  • A number of Tempus publications can guide you on different aspects of your project. In particular:
    • Handbook on the Sustainability of International Cooperation Projects - Higher Education and Vocational Training English PDF
    • Objective Oriented Project Design and Management EnglishRussian PDF
    • Sustainability through Dissemination DeutschEnglishFran�ais PDF
    • Tempus Tacis Project Management Handbook 1996 EnglishFran�ais PDF
  • Slides from the Berlin Project Representatives Meeting (September 2004) PDF
     Grant agreement EnglishFran�ais - Financial rules EnglishFran�ais - Financial Reporting English - Activities and Outcomes Reporting EnglishFran�ais - Examples of outcome tables EnglishFran�ais
  • Slides from the Brussels Project Representatives Meeting (January 2006) PDF
    Management of the grant agreement EnglishFran�ais - Reporting on Activities and Outcomes EnglishFran�ais - Report on the Action's Implementation and Summary Report for publication English - Financial Reporting EnglishFran�ais

Dissemination and exploitation of results

Tempus project partners are encouraged to widely disseminate and further exploit the results of their projects. Click on this link to consult the "dissemination and exploitation web-site" of the Directorate General for Education and Culture . The aim of this site is to make the results of the education and culture programmes more visible, and to ensure that they are disseminated and more actively exploited within systems and practices.


The Tempus team would like to remind grantholders that Tempus projects are timebound and that activities must be completed and the related expenditure incurred by the end of the eligibility period indicated in the Grant Agreement.

Extensions to the eligibility period are foreseen by articles II.7.2 and II.13 of the Grant Agreement in the case of a suspension of activities under exceptional circumstances, notably force majeure. Extensions to the eligibility period for other reasons can be granted on an exceptional basis but delays that are inherent to the project and the implementation of the workplan or its administration, are not considered as sufficient reasons for an extension of the duration of the eligibility period and are also not considered as cases of force majeure. Please also note that projects that have not fulfilled all contractual requirements, in particular with regards to reporting, will not be granted extensions. The same applies for projects that do not submit their request in a timely manner. Projects should submit their request at least one month before the end of the eligibility period.

Extensions of the eligibility period will only be granted once. Projects are therefore strongly advised to plan taking into account sufficient time to face eventual last minute changes. Requests for extensions should be duly motivated, giving the reasons for the request, specifying the activities that are affected by delays and the consequences that this will have on the achievement of the objectives, and should include a concrete and detailed plan for the activities during the additional period requested.

Please note that an amendment to the Grant Agreement is necessary for the extension to enter into force. Projects carrying out activities after the end of the eligibility period and without an amendment to the Grant Agreement are doing so at their own risk. If the extension is not granted, the expenditure incurred after the end of the eligibility period will not be considered.

Thank you for following these guidelines.

Visibility of projects and logo

Main rules

  • Beneficiaires are requested to give adequate visibility to their projects and notably that they are implemented in the framework of Tempus.

  • Any event or activity should clearly specify that it is funded by Tempus.
  • Any publication should mention the following sentence: “This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein."

  • Material produced for project activities, training material, projects websites, special events, posters, leaflets, press releases, CD ROMs, etc must bear Tempus logo.

  • The use of the Tempus logo is compulsory. No changes in colour and content are authorised. The logo should not be distorted, nor rotated.

  • All equipment (including portable equipment) purchased with Tempus funds must bear the Tempus stickers. Stickers are available at Tempus National Offices.

Tempus III Database (TDB), Privacy Statement

For more information on what personal information we collect, for what purpose, who has access to it and for how long we keep it, please see the document below.Tempus III Database (TDB), Privacy Statement

PDF Tempus III Database (TDB), Privacy Statement English

Financial information kit

This PDF document Financial Information Kit provides practical and easy to read guidance for grant beneficiaries under the different funding programmes managed by the EACEA


Last update: 12/12/2013  Print | Top of page