Education Audiovisual and Culture Executive Agency Important legal notice

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TCP - Transnational Cooperation Projects


Final Reports - Help & Excel tool


 

Many of you will be submitting final reports in the next few months. Here are some hints to try and make the experience as trouble-free as possible...

Where can I find information?

There are detailed instructions on the Final Report Form which is available on this website (see point below).

In the Administrative & Financial Handbook you will find useful information on eligible costs and the assessment of your report. To access the handbook from the homepage first select your Socrates action and then click on the 'Document Library' link which appears on the following page.

Can't find the report form? 

First select your action (e.g. Comenius, Minerva) from the Socrates section of the homepage

From the overview page that opens (this page includes a description of the action and how to apply) click on the 'Document Library' link on the top left of the screen. 

On this page you will see documents grouped by year (e.g. 'Contractual Documents for projects selected in 2002') You need to use the Final Report Form corresponding to the year in which your contract was issued. 

Which year was my contract issued? You just need to check your project number. For example, if your project number is XXXXX-CP-1-2001-1-XX-XXX, you should use the 2001 forms. 

Please note that the previous final report form sent with the financial agreement to the 2001 projects and published on our website was incorrect!
An important table for the financial analysis was missing. It has now been added and you will find the correct form on our website. When you submit your final report, it is mandatory that you use this form which includes the table no. 4: 'Breakdown of the sources of finance within the partnership'.

When do I need to submit my report?

The deadline for projects issued with a contract in 2002 (two year project) is:
  • Progress Report: 01/07/2003

  • Final Report: 15/01/2005

The deadline for projects issued with a contract in 2002 (three year project) is:

  • Progress Report: 01/01/2004

  • Final Report: 15/01/2006

The deadline for projects issued with a contract in 2003 (one year project) is: 15/01/2005

The deadline for projects issued with a contract in 2003 (two year project) is:

  • Progress Report: 01/07/2004

  • Final Report: 15/01/2006


The deadline for projects issued with a contract in 2003 (three year project) is:

  • Progress Report: 01/01/2005

  • Final Report: 15/01/2007

The deadline for projects issued with a contract in 2004 (one year project) is: 15/01/2006


The deadline for projects issued with a contract in 2004 (two year project) is:

  • Progress Report: 01/07/2005
  • Final Report: 15/01/2007

The deadline for projects issued with a contract in 2004 (three year project) is:

  • Progress Report: 01/01/2006
  • Final Report: 15/01/2008

The deadline for projects issued with a contract in 2005 (one year project) is: 15/01/2007

The deadline for projects issued with a contract in 2005 (two year project) is:

  • Progress Report: 01/07/2006
  • Final Report: 15/01/2008

The deadline for projects issued with a contract in 2005 (three year project) is:

  • Progress Report: 01/01/2007
  • Final Report: 15/01/2009



These dates are valid except for projects which receive extensions.

More information on deadlines can be found in the relevant Contractual timetable document also in the 'Document Library' page for your action.


Tool to help you complete the financial tables for Socrates TCP Final Reports 2001, 2002, 2003, 2004 & 2005, 2006

We have produced an Excel tool to help you complete the financial tables of your Final report. The use of this tool is mandatory, it is simpler to use than the Word version and it will remove any arithmetic errors in the tables. You will find this tool in the contractual documents section of the Document Library of the action-specific part of the agency website dedicated to Socrates.

Instructions on how to unzip the following forms

Zip file Excel tool Final Reports 2006 New

Zip file Excel tool Final Reports 2004 and 2005
Zip file Excel tool Final Reports 2003
Zip file
Ex
cel tool Final Reports 2001 and 2002


Any questions?

All too often we need to contact you after submission to request additional information which can substantially delay the processing of your report.

So, if you have any concerns please contact us before submitting your report.

The agency can be reached telephone via the Commission central service:
+32 (0) 2 299 1111.

State that you wish to contact the EAC Executive Agency and give the name of the programme and action concerned to ensure that you are routed to the correct department.

or email us at eacea-info@ec.europa.eu

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