Lifelong Learning Programme

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Funding opportunities 2012
Call EAC/27/11

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LLP Call for Proposals 2012

Call EAC/27/11 (2011/C 233/06)

Call for Proposals: Multilateral Projects, Networks, Accompanying Measures under the Sub-Programmes, Transversal Programme (Key Activities)

On this page:

Table by programme
Information updates
Introduction
Innovations 2012
Official documentation
Application forms and annexes
Notification of results and contractualisation
Frequently Asked Questions
Helpdesks

The 2012 General Call for Proposals has been published by the Commission: please find all core documentation in the DG EAC website.

Actions	Reference & application	Deadline and results	Selection status
Sub-Programmes: Comenius, Erasmus, Grundtvig, Leonardo da Vinci Multilateral Projects, Networks, Accompanying Measures	EAC/27/11 (2011/C 233/06)	12:00 noon (CET) 02/02/2012 Results due June 2012	Applications closed
Transversal Programme: KA1 (Policy Co-operation and Innovation) KA2 (Languages), KA3 (ICT), KA4 (Dissemination and exploitation of results) Multilateral Projects, Networks, Accompanying Measures	EAC/27/11 (2011/C 233/06)	12:00 noon (CET) 01/03/2012 Results due July 2012	Applications closed

For all parts of the Programme not included in the table above, please contact your National Agency: http://ec.europa.eu/education/programmes/llp/national_en.html

Information updates

Information updates - Published 19/01/2012

Serbia

DG Education and Culture has informed the EACEA that Serbia has signed the Memorandum of Understanding on the 21 December 2011 for its participation in the Lifelong Learning Programme.

This means that the formal steps have been completed for Serbia's participation in the Lifelong Learning Programme. Consequently, organisations in Serbia are eligible to participate as partners in the relevant centralised actions of the LLP Call 2012, as outlined on page 8 (1.6 New Countries) in the Instructions for completing the Application Form and its attachments and in the Explanations by action. This means that organisations from Serbia can participate both as applicant and partners.

Erasmus Multilateral Projects

Erasmus Multilateral Projects with a duration of 24 months: The maximum EU grant for a project of 24 months’ duration is 400.000€. Please see Frequently Asked Questions for information regarding error messages in the Excel tables.

Information updates - Published 21/12/2011

The European Commission has announced that Albania will not participate in the Call 2012. Please visit the website of DG EAC for further details: http://ec.europa.eu/education/llp/doc848_en.htm

For applications to be submitted, this means that organisations from Albania cannot participate as full partners in the applications, but have to be treated as Third Country partners.

Therefore, applicants who would like to involve organisations from Albania should contact the helpdesk for the action concerned (full list of helpdesks available at the end of this webpage) to get advice on how to complete the eForm (Please do not contact the Agency's technical helpdesk for the eForm).

Information updates - Published 09/11/2011

The following documents have been updated:

The eForm,
The detailed budget tables and Workplan/Workpackages summary chart (excel tables)

Please note these updates:

affect only Erasmus Multilateral Projects, for which there was an error in the maximum grant amount: the correct amount is 400.000 euro instead of 300.000 euro. If you are preparing an application for an Erasmus Multilateral Project, please use the updated version of the eForm and excel tables.
do not affect any other actions; therefore if you have already started to work on the previous versions of the eForm and excel tables, you can continue to complete them.

Introduction

This page provides access to all the documentation needed to make an application under the Lifelong Learning Programme (LLP) actions listed above. Applicants who would like to be notified of updates to the documentation for this Call should register for News feeds (RSS) at the foot of this page.

Innovations 2012

Deadlines

The deadlines for Sub-Programmes and for the Transversal programme have been moved forward by 1 month.
This year the deadline is 2 February 2012 for the Sub-programmes and 1 March for the Transversal programme.

New Actions: Key Activity 1 Roma Multilateral Projects and Roma Networks

New Actions have been included in the Call for 2012: Key Activity 1 of the Transversal Programme includes the possibility of applying for Roma Multilateral Projects and Roma Networks. Information in all EU languages can be found in the LLP guide Part IIb – Explanations by action on this page.

Participation of the Former Yugoslav Republic of Macedonia, Montenegro, Albania, Bosnia and Herzegovina and Serbia

The Call for proposals states that the Former Yugoslav Republic of Macedonia, Montenegro, Albania, Bosnia and Herzegovina and Serbia may become eligible to participate in the Lifelong Learning Programme Call 2012 as LLP participating countries, provided that the formal steps for participation for each country are completed in due time.
Current situation:

The Former Yugoslav Republic of Macedonia, Albania and Serbia have confirmed their intention to participate in the Lifelong Learning Programme from 2012, and are now in the process of completing the formal steps to become LLP participating countries. As a result, the eForm already anticipates their participation. Please see section 1.2.1 and 1.6 of the Instructions for Applicants for further detailed advice.
Bosnia and Herzegovina and Montenegro, have confirmed their intention to participate in the Lifelong Learning Programme from 2013. As a result, organisations from these countries can continue to participate in the Call 2012 under the provisions laid out for Third Country partners.

Official documentation

All core documentation has been published by DG EAC and is available from the DG EAC website.

Applicants will need to be familiar with this information, particularly the LLP Guide, which is published in 3 parts. Please use the link above to access the following documents:

Official announcement of the Call for Proposals
Strategic priorities
Lifelong Learning Programme Guide - Part I – General Provisions
Lifelong Learning Programme Guide - Part IIa – Sub-Programmes and Actions
Lifelong Learning Programme Guide - Part IIb – Explanations by action

Application forms and annexes

Please complete your application using the Instructions for Applicants and the eForm User Guide as a step by step support.

Instructions for Applicants:

The Application Package

The Application Package consists of the following elements: eForm (administrative and general information): Download the eForm and the User Guide

Attachments

1. Detailed description of the project:

2. Detailed budget tables and Workplan/Workpackages summary chart: 9/11/2011

3. Declaration of Honour by the Legal Representative of the Applicant Organisation:

4. Download the Legal Entity Form

Notification of results and contractualisation

All applicants will receive a written notification of the outcome as well as feedback on the evaluation of their application. Applications that have been selected for co-financing will receive an explanation of the action required to complete the contractualisation procedures. Where possible reserve lists will be drawn up.

Documentation required from all selected applicants

Letters from each partner organisation:
- Letter of Mandate for Multibeneficiary Grant Agreement:
- Letter of Intent for Erasmus Networks and Unilateral projects:
Download the Financial Identification form (applicant organisation only).
Statutes of the Applicant Organisation

Additional documentation required from applicant organisations that are not public bodies

The following documentation is required from applicant organisations that do not have the status of a "Public Body" according to their National Legislation OR as defined in Article B.7 of the Annex to the LLP Decision

Financial Capacity Form (applicant organisation only):
Last annual accounts which have been closed (Balance Sheet, Profit and Loss account)

Payment and reporting arrangements

Models of Grant Agreement
The type of Grant Agreement (contract) offered to successful applicants will vary depending on the nature of the consortium. Two core models will be used: a multibeneficiary grant agreement will be used by all successful consortia except Erasmus Networks.

Multibeneficiary Grant Agreement:
Grant Agreement for Erasmus Networks and Unilateral projects:

Please note

these models are provided for information only: grant Agreements to be used for 2012 will be similar but not necessarily identical to these models. Specific articles will be introduced where necessary for Grant Agreements with different payment and reporting arrangements and 3rd country participation.
in the framework of a Multibeneficiary Grant Agreement, what was formerly known as the "beneficiary" (called "applicant" in the application form) is now the "co-ordinator" and what was formerly known as the "partners" are now the "co-beneficiaries".

Payment arrangements

For projects of up to 18 months' duration: 70% prefinancing, balance paid after approval of a Final Report (no progress report)
For projects of between 18 and 24 months' duration receiving European Union co-funding of €150.000/year or less: 70% prefinancing, Progress report at mid-term, balance paid after approval of a Final Report
For other projects: 40% first prefinancing payment; 40% second prefinancing paid after approval of a Progress Report at mid-term; balance paid after approval of a Final Report

Model report forms and grants agreements used in previous years can be consulted in the Beneficiaries' area of this website

Financial Guarantee

It is possible that for some organisations a bank guarantee can be requested. This applies in particular to organisations that do not have the status of a public body. If a financial guarantee for pre-financing is required, an additional article is included in the grant agreement.

Model Financial Guarantee: