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LLP Call for Proposals 2010

Call EAC/41/09 (2009/C 247/09)

Call for Proposals: Multilateral Projects, Networks, Accompanying Measures and Studies under the Sub-Programmes, Transversal Programme (Key Activities) and Jean Monnet

On this page:

• Table by programmes
• Information updates
• Introduction
• Innovations 2010
• Official documentation
• Application forms and annexes
• Notification of results and contractualisation
• Frequently Asked Questions
• Helpdesks

The 2010 General Call for Proposals has been published by the Commission: please find all core documentation in the DG EAC website: Call EAC/41/09 (2009/C 247/09)

Actions	Reference & application	Deadline and results	Selection status
Sub-Programmes: Comenius, Erasmus, Grundtvig, Leonardo da Vinci Multilateral Projects*, Networks, Accompanying Measures	Call EAC/41/09 (2009/C 247/09)	12:00 noon (CET)** 26/02/2010 Results due Mid July	Results
Transversal Programme: KA1 (Studies and Comparative Research) KA2 (Languages), KA3 (ICT), KA4 (Valorisation) Multilateral Projects, Networks, Accompanying Measures, Studies		12:00 noon (CET) 31/03/2010 Results due July	Results

* (for Leonardo da Vinci: only Multilateral projects for Development of innovation)

** Date of postage for Erasmus Networks and Erasmus Accompanying Measures.

For all parts of the Programme not included in the table above, please contact your National Agency

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Introduction

This page provides access to all the documentation needed to make an application under the Centralised parts of the Lifelong Learning Programme (LLP).
Applicants who would like to be notified of updates should register for News feeds (RSS) at the foot of this page

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Innovations 2010

International Cooperation
In 2010 applicants for certain LLP Actions will have the opportunity to include in their applications an option for collaboration with organisations established in Third countries.
Explanatory note: 08/03/2010

eForm Sub Programmes and Transversal Programme
The majority of applications for grants under the Sub Programmes and Transversal Programme must be submitted using an eForm. The exceptions are applications for Erasmus Networks and Erasmus Accompanying Measures, for which a paper submission will be necessary.

Multibeneficiary Grant Agreement
The type of Grant Agreement (contract) to be used by successful applicants will vary depending on the nature of the consortium. Two core models will be used: a multibeneficiary grant agreement will be used by all successful consortia except Erasmus Networks. The remaining successful applicants (unilateral projects and Erasmus Networks) will use a similar model to that used in previous years.

Please note that in the framework of the Multibeneficiary Grant Agreement, what was formerly known as the "beneficiary" (called "applicant" in the application form) is now the "co-ordinator" and what was formerly known as the "partners" are now the "co-beneficiaries".

Please see also the Notification and Contractualisation section below for information relating to other documentation required for contractualisation.

The 2 models of Grant Agreement side by side:
Please note that this document is provided for information only: the grant Agreement to be used for 2010 will be similar but not necessarily identical to these models.

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Official documentation

All core documentation Has been published by DG EAC and is available from the DG EAC website.

Applicants will need to be familiar with this information particularly in the LLP Guide, which is published in 3 parts. Please use the link above to access the following documents:

• Official announcement of the Call for Proposals
• Strategic priorities
• Lifelong Learning Programme Guide - Part I – General Provisions
• Lifelong Learning Programme Guide - Part IIa – Sub-Programmes and Actions
• Lifelong Learning Programme Guide - Part IIb – Explanations by action

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Application forms and annexes

Instructions for Applicants

Instructions for Applicants: 27/01/2010 FR and DE versions updated on 11/02/2010

Applicants for Erasmus Networks and Erasmus Accompanying Measures can refer to this document as a guide for drafting their proposals (Parts I and III in particular). However, specific instructions on how to fill in the application form under these two actions are available by writing to the Helpdesk for Erasmus Networks or Accompanying Measures (as appropriate).

The Application Package

The Application Package consists of the following elements:

Part 1 Application form:

• For all applications except Erasmus Networks and Erasmus Accompanying Measures
  
  
• Download the eForm 12/01/2010: 14/01/2010
  Please download from the eForm page the relevant eForm for the LLP.

• eForm User Guide: 16/02/2010
  
  You need to have the Adobe Reader version 8.1.5 or higher installed on your computer in order to be able to download and complete the eForm. If you don't have it on your computer, please click here to download the latest version of Adobe Reader.

  You will also find on this page all technical issues related to the eForm:

  • Test eForm
  • Known Issues
  • Minimum Requirements
  • Further technical assistance
  
  
  
  
• For Erasmus Networks and Erasmus Accompanying Measures
  
  • Paper submission The Application form and instructions are available from the Erasmus Networks and Erasmus Accompanying Measures Helpdesks (below)
    
    Note: The content of the application forms listed above is identical to that of the eForm.
    

Part 2 Detailed financial tables and Workpackages summary chart

• Budget table and Gantt Chart:
  
  For consortia up to and including 22 organisations: 13/01/2010 New FR version on 22/03/2010
  For consortia of between 23 and 200 organisations: 13/01/2010 New FR version on 22/03/2010
  
  These are standard Excel tables containing details of all planned expenditure and revenues as well as a Gantt chart summarising the work packages. These tables, once completed are to be attached to the eForm (above).
  
  

Part 3 Declaration Of Honour By Legal Representative Of Applicant Organisation: 22/02/2010

Part 4 Legal Entity Form: a pdf document to be completed for the Applicant Organisation, signed, scanned and attached to the Application Form. The Form must be downloaded from the following web page: http://ec.europa.eu/budget/execution/legal_entities_en.htm

Where relevant:

Part 5 List of Associated Partners: a Word document for use ONLY by consortia that include the input of organisations that are not full members of the project team (Associated / Silent / Ineligible partners) 11/02/2010

Part 6: Description of third country participation: 18/03/2010

Applicants will be required to submit 1 original of parts 1, 2, 3, 4 and, where relevant, parts 5 and / or 6 by electronic submission. This is considered to be the original form. As a back-up, applicants must save and print the submitted form, and send one copy by mail.

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Notification of results and contractualisation

All applicants will receive a written notification of the outcome as well as feedback on the evaluation of their application.
Applications that have been selected for co-financing will receive an explanation of the action required to complete the contractualisation procedures. Where possible reserve lists will be drawn up.

Documentation required from all selected applicants

• Letters from partner organisations:
• Letter of Mandate for Multibeneficiary Grant Agreement: 06/05/2010
• Letter of Intent for Erasmus Networks and Unilateral projects: 06/05/2010
  
  
• Financial Identification form (applicant organisation only). This must be either signed by the bank concerned or accompanied by a recent bank statement.
  
  Download the Financial Identification form
  
  
• Statutes of the Applicant Organisation (applicant organisation only)

Documentation required from applicant organisations that do not have the status of a "Public Body" according to their National Legislation OR as defined in Article B.7 of the Annex to the LLP Decision

• Financial Capacity Form (applicant organisation only):
  
• Profit and loss sheet for the previous 2 years

Payment and reporting arrangements

• For projects of up to 18 months' duration: 70% prefinancing, balance paid after approval of a Final Report (no progress report)
• For projects of between 18 and 24 months' duration receiving Community co-funding of €150.000/year or less: 70% prefinancing, Progress report at mid-term, balance paid after approval of a Final Report
• For other projects: 40% first prefinancing payment; 40% second prefinancing paid after approval of a Progress Report at mid-term; balance paid after approval of a Final Report

Model report forms used in previous years can be consulted in the Beneficiaries' area of this website

For private bodies, if a financial guarantee for pre-financing is required, an additional article is included in the grant agreement:

I.4.5. The payment of the pre-financings amounts specified in article I.4.1 and I.4.2 (if applicable) are conditional on the beneficiary producing a financial guarantee equivalent to the aggregate amount of pre­financing to be paid.

Model Financial Guarantee: 13/01/2010

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Frequently asked questions (FAQ)

Frequently asked questions (FAQ): 17/02/2010

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Helpdesk and specific information for applicants

For all parts of the Programme not included in the table above, please contact your National Agency: http://ec.europa.eu/education/programmes/llp/national_en.html

Sub-Programmes

Comenius: EACEA-LLPCOMENIUS@ec.europa.eu
Erasmus:

• Multilateral Projets
• Virtual Campuses: EACEA-VIRTUALCAMPUSES@ec.europa.eu
• Modernisation of higher education: EACEA-MODERNISATIONHE@ec.europa.eu
• Cooperation between univeristies and enterprises: EACEA-COOPERATIONUE@ec.europa.eu
• Curriculum Development: EACEA-CURRICULUMDEVELOPMENT@ec.europa.eu
• Erasmus Networks: EACEA-ERA-NETWORKS@ec.europa.eu
• Erasmus Accompanying Measures: EACEA-ERA-ACCOMPANYING@ec.europa.eu

Leonardo da Vinci: EACEA-Leonardo-da-Vinci@ec.europa.eu

Grundtvig: EACEA-LLPGRUNDTVIG@ec.europa.eu

Transversal Programmes

KA1 - Policy cooperation and innovation: EACEA-LLP-KA1@ec.europa.eu

KA2 – Languages: EACEA-LANGUAGES@ec.europa.eu

KA3 – ICT: EACEA-ICT-LLP@ec.europa.eu

KA4 - Dissemination and exploitation of results: EACEA-LLP-KA4@ec.europa.eu

Jean Monnet: EACEA-AJM@ec.europa.eu

 

Last update: 30/07/2010

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