LLP Call for Proposals 2010
Call EAC/41/09 (2009/C 247/09)
Call for Proposals: Multilateral Projects, Networks, Accompanying Measures and Studies under the Sub-Programmes, Transversal Programme (Key Activities) and Jean Monnet
On this page:
The 2010 General Call for Proposals has been published by the Commission: please find all core documentation in the DG EAC website: Call EAC/41/09 (2009/C 247/09)
Actions |
Reference & application |
Deadline |
Selection status |
| Sub-Programmes: Comenius, Erasmus, Grundtvig, Leonardo da Vinci Multilateral Projects, Networks, Accompanying Measures |
Call EAC/41/09 (2009/C 247/09) |
26/02/2010 |
eForms and helpdesk available from 11/01/2010 |
| Transversal Programme: KA1 (Studies and Comparative Research) KA2 (Languages), KA3 (ICT), KA4 (Valorisation) Multilateral Projects, Networks, Accompanying Measures, Studies |
31/03/2010 |
For all parts of the Programme not included in the table above, please contact your National Agency
The proposed format for the application forms and annexes required for applicants for the Sub-programmes and Transversal Programme Key activities are posted below. The actual forms to be used will be made available in January 2010
Introduction
This page provides access to all the documentation needed to make an application under the Centralised parts of the Lifelong Learning Programme (LLP). Certain documents are still being finalised. These will be posted as soon as they are available.
Applicants who would like to be notified of updates should register for News feeds (RSS) at the foot of this page
Innovations 2010
International Cooperation
In 2010 applicants for certain LLP Actions will have the opportunity to include in their applications an option for collaboration with organisations established in Third countries.
Explanatory note: 
(
To follow: FR DE)
eForm Sub Programmes and Transversal Programme
The majority of applications for grants under the Sub Programmes and Transversal Programme must be submitted using an eForm. The exceptions are applications for Erasmus Networks and Erasmus Accompanying Measures, for which a paper submission will be necessary.
Multibeneficiary Grant Agreement
The type of Grant Agreement (contract) to be used by successful applicants will vary depending on the nature of the consortium. Two core models will be used: a multibeneficiary grant agreement will be used by all successful consortia except Erasmus Networks. The remaining successful applicants (unilateral projects and Erasmus Networks) will use a similar model to that used in previous years.
Please see also the Notification and Contractualisation section below for information relating to other documentation required for contractualisation.
The 2 models of Grant Agreement side by side:
Please note that this document is provided for information only: the grant Agreement to be used for 2010 will be similar but not necessarily identical to these models.
Official documentation
All core documentation Has been published by DG EAC and is available from the DG EAC website.
Applicants will need to be familiar with this information particularly in the LLP Guide, which is published in 3 parts. Please use the link above to access the following documents:
- Official announcement of the Call for Proposals
- Strategic priorities
- Lifelong Learning Programme Guide - Part I – General Provisions
- Lifelong Learning Programme Guide - Part IIa – Sub-Programmes and Actions
- Lifelong Learning Programme Guide - Part IIb – Explanations by action
Application forms and annexes
Instructions for Applicants:
To follow by the end of November
A single document containing instructions for submission, details of the assessment procedure (including Award Criteria and scoring mechanisms) detailed advice on completing the application form and budget tables and the tables showing the maximum subsistence rates for travel.
The Application Package
The Application Package consists of the following elements:
Part 1 Application form:
- For all applications except Erasmus Networks and Erasmus Accompanying Measures
- eForm The Application form will be available on 11 January 2010
- For Erasmus Networks and Erasmus Accompanying Measures
- Paper submission The Application form and instructions will be available from the Erasmus Networks and Erasmus Accompanying Measures Helpdesks (below) from 11 January 2010
Note: The content of the application forms listed above is identical.
- Model Application Form: (FR and DE to follow)
This model form is provided for information only and cannot be completed and submitted. It is intended to assist applicants to prepare their project and draft the content of their application.
- Paper submission The Application form and instructions will be available from the Erasmus Networks and Erasmus Accompanying Measures Helpdesks (below) from 11 January 2010
Part 2 Detailed financial tables and Workpackages summary chart
- Budget table and Gantt Chart: The Budget tables will be made available on 11 January 2010
These are standard Excel tables containing details of all planned expenditure and revenues as well as a Gantt chart summarising the work packages. These tables, once completed are to be attached to the eForm (above)
- Model Budget tables and Gantt Chart: (FR and DE to follow)
This model form is provided for information only and cannot be completed and submitted. It is intended to assist applicants to organise and prepare their budget
Part 3 Declaration Of Honour By Legal Representative Of Applicant Organisation: 
This has to be downloaded, completed and signed. The declaration must then be scanned and attached to the Application Form
Part 4 Legal Entity Form: a pdf document to be completed for the Applicant Organisation, signed, scanned and attached to the Application Form. The Form must be downloaded from the following web page: http://ec.europa.eu/budget/execution/legal_entities_en.htm
Where relevant:
Part 5 List of Associated Partners: an Excel document for use ONLY by consortia that include the input of organisations that are not full members of the project team (Associated / Silent / Ineligible partners) 
Part 6: Description of third country participation: (FR and DE to follow)
Applicants will be required to submit 1 original of parts 1, 2, 3, 4 and, where relevant, parts 5 and / or 6 by electronic submission. This is considered to be the original form. As a back-up, applicants must save and print the submitted form, and send one copy by mail.
Notification of results and contractualisation
All applicants will receive a written notification of the outcome as well as feedback on the evaluation of their application.
Applications that have been selected for co-financing will receive an explanation of the action required to complete the contractualisation procedures. Where possible reserve lists will be drawn up.
Documentation required from all selected applicants
- Letters from partner organisations:
- Letter of Mandate for Multibeneficiary Grant Agreement:
- Letter of Intent for Erasmus Networks and Unilateral projects:
- Financial Identification form (applicant organisation only). This must be either signed by the bank concerned or accompanied by a recent bank statement.
- Statutes of the Applicant Organisation (applicant organisation only)
Documentation required from applicant organisations that do not have the status of a "Public Body" according to their National Legislation OR as defined in Article B.7 of the Annex to the LLP Decision
- Financial Capacity Form (applicant organisation only):
- Profit and loss sheet for the previous 2 years
Payment and reporting arrangements
- For projects of up to 18 months' duration: 70% prefinancing, balance paid after approval of a Final Report (no progress report)
- For projects of between 18 and 24 months' duration receiving Community co-funding of €150.000/year or less: 70% prefinancing, Progress report at mid-term, balance paid after approval of a Final Report
- For other projects: 40% first prefinancing payment; 40% second prefinancing paid after approval of a Progress Report at mid-term; balance paid after approval of a Final Report
Model report forms used in previous years can be consulted in the Beneficiaries' area of this website
For private bodies, if a financial guarantee for pre-financing is required, an additional article is included in the grant agreement:
I.4.5. The payment of the pre-financings amounts specified in article I.4.1 and I.4.2 (if applicable) are conditional on the beneficiary producing a financial guarantee equivalent to the aggregate amount of prefinancing to be paid.
Model Financial Guarantee: To follow
Frequently asked questions (FAQ)
No questions received yet
Helpdesk and specific information for applicants
For all parts of the Programme not included in the table above, please contact your National Agency: http://ec.europa.eu/education/programmes/llp/national_en.html
Sub-Programmes
Comenius: EACEA-LLPCOMENIUS@ec.europa.eu
Erasmus:
- Multilateral Projets - Virtual Campuses: EACEA-VIRTUALCAMPUSES@ec.europa.eu
- Modernisation of higher education: EACEA-MODERNISATIONHE@ec.europa.eu
- Cooperation between univeristies and enterprises: EACEA-COOPERATIONUE@ec.europa.eu
- Curriculum Development: EACEA-CURRICULUMDEVELOPMENT@ec.europa.eu
- Erasmus Networks: EACEA-ERA-NETWORKS@ec.europa.eu
- Erasmus Accompanying Measures: EACEA-ERA-ACCOMPANYING@ec.europa.eu
Leonardo da Vinci: EACEA-Leonardo-da-Vinci@ec.europa.eu
Grundtvig: EACEA-LLPGRUNDTVIG@ec.europa.eu
Transversal Programmes
KA1 - Policy cooperation and innovation: EACEA-LLP-KA1@ec.europa.eu
KA2 – Languages: EACEA-LANGUAGES@ec.europa.eu
KA3 – ICT: EACEA-ICT-LLP@ec.europa.eu
KA4 - Dissemination and exploitation of results: EACEA-LLP-KA4@ec.europa.eu
Jean Monnet: EACEA-AJM@ec.europa.eu
| Last update: 20/11/2009 | Print | Top of page |
