Call for Proposals: Multilateral Projects, Networks, Accompanying Measures and Studies under the Sub-Programmes, Transversal Programme (Key Activities) and Jean Monnet
Call for Proposals 2009
On this page:
This information notice was posted on 08/07/2009
Results of the selection Lifelong Learning Programme / Sub programmes (Comenius, Erasmus, Leonardo da Vinci, Grundtvig) selection 2009 - Call for Proposals DG EAC/31/08
The Executive Agency has adopted the lists of selected projects on 6 July 2009 (Decision EACEA/PR-INF/2009-11). These lists of applications selected for funding and in reserve, are provided below.
The Executive Agency will inform all applicants participating in this call for proposals in writing about the detailed results of the evaluation of their applications. This information, including specific comments based upon the opinion of external experts, will be communicated individually to both successful and unsuccessful applicants. At the same time the Agency will invite those applicants whose application has been selected to complete the formalities necessary for the preparation of grant agreements.
The instructions for applicants and the information below specify that successful applicants must submit all documentation within a period of 10 days from the date of receipt of the notification letter. However, if the deadline falls within the holiday period for the applicant organisation, it may be possible to extend the period provided that the applicant contacts the Agency as soon as possible (via the Helpdesk e-mail addresses on the bottom of this page.). In any case, as the finalisation of the grant agreements depends on the documentation arriving and being processed, all information must be received by the Agency by 15 September at the very latest.
Indicative timetable
Official notification of results sent to applicants: July 2009
Contractualisation of approved projects: July to September 2009
First projects start: October 2009
Lists of successful projects and reserve lists
Comenius
 Multilateral Projects
Networks
Accompanying Measures
Reserve List
Erasmus
Multilateral Projects
Networks
Accompanying Measures
Reserve List
Leonardo da Vinci
Multilateral Projects
Networks
Accompanying Measures
Reserve List
Grundtvig
Multilateral Projects
Networks
Accompanying Measures
There is no reserve list for Grundtvig
Information notice for Applicants under Key Activity 3 (ICT)
Due to a particularly high level of demand for grants under this action, the selection is taking a few weeks longer than anticipated. Results are not likely to be finalised and notifications sent until August. The deadlines for submission of documents required for the preparation of grant agreements will be adjusted to reflect the summer period.
Information Update: 31/03/2009
Deadline 31/03/2009: LLP Transversal Programme
Some applicants have encountered difficulties submitting their applications in the last days before the deadline. The Agency is taking contact over the coming days, with each applicant who has sent a notification of a problem with a view to having their application confirmed. For certain technical problems this process may involve some further work on the part of applicants: in this event additional time, to 17th April, will be granted to ensure that all applications are submitted completely.
Applicants encountering difficulties with the submission of their eForms should contact the External Helpdesk (eacea-external-helpdesk@ec.europa.eu) with full details of the problem they are encountering and a note of the Key Activity under which they are making an application. Please provide full contact details (e-mail and telephone number) also. Please copy the message to the correct helpdesk for the relevant Key Activity : (http://eacea.ec.europa.eu/llp/funding/2009/call_lifelong_learning_2009.htm#helpdesk).
Information Update: 26/03/2009
FAQs updated
Information Update: 02/03/2009
Deadline 27/02/2009: LLP Subprogrammes
Some problems were encountered by a minority of applicants who had difficulties submitting their applications in the last days before the deadline. The Agency is taking contact individually, over the coming days, with each applicant who has sent a notification of a problem with a view to having their application confirmed. For certain technical problems this process may involve some further work on the part of applicants: in this event additional time, to 16th March, will be granted to ensure that all applications are submitted completely.
Deadline 31/03/2009: LLP Transversal Programme
The Agency is reviewing the specific difficulties encountered by applicants for the Sub-Programmes. Specific instructions and advice for applicants under the transversal programme will be published on this website in Mid-March in addition to the current FAQs. Applicants are advised to use the latest version of the eForm, to consult both the User Guide and the FAQs, to test the submission process using the test form available below and to return to this site regularly for updates between now and the deadline.
Information Update: 27/02/2009
LLP Sub-programmes deadline extension: We are aware that a small number of applicants have encountered difficulties submitting their applications. The Agency external helpdesk will provide specific instructions on a case by case basis, inluding, where necessary, additional time to enable applicants to complete their applications appropriately. Applicants who have not been able to submit the eForm must contact the helpdesk (eacea-external-helpdesk@ec.europa.eu) before the deadline 17h00 CET, with an explanation of their problem. They will receive written instructions according to the problem identified.
Information Update: 25/02/2009
- A new version of the Test eForm is available (version 1.01). This version corrects a bug relating to attachments. This test form allows applicants to ensure that their local system is configured correctly to enable the online submission to take place.
- The budget tables have been replaced to correct an error in the subsistence rate for Ireland.
Information Update: 11/02/2009
- The FAQs have been updated (Associated Partners)
- A new version of the eForm is available (version 1.05). Applications that have been submitted on older versions can be submitted and will be accepted. Please see the specific eForm information update below that explains the changes.
Information Update: 06/02/2009
- A first set of FAQs has been published
- A new version of the eForm is available (version 1.04). Applications that have been submitted on older versions can be submitted and will be accepted. Please see the specific eForm information update below that explains the changes.
- French and German versions of the Instructions for applicants have been uploaded
- A mini test form has been made available. Please see the specific eForm information update below that explains how this test form can be used. It is not a mandatory part of the selection procedure.
Information Update: 12/01/2009
- The eForm is online along with its User Guide
- Specific links to the official documentation have been removed from this page as they are updated regularly, and applicants will need to refer directly to the web-page of the Call
- The instructions for applicants have been updated and the model eForm has been removed
Information Update: 17/12/2008
The model forms and other supporting documentation required for applicants for the Sub-programmes and Transversal Programme Key activities are posted below.
Date of posting 20/10/2008
The 2009 General Call for Proposals has been published by the Commission: please find all core documentation in the following link: http://ec.europa.eu/education/llp/doc848_en.htm
All information for the various LLP Actions managed by the Executive Agency, including information on application procedures, application forms and instructions are being prepared and will be posted on these pages. The Actions concerned are listed below:
Introduction
This page provides access to all the documentation needed to make an application under the Centralised parts of the Lifelong Learning Programme (LLP). At the time of publication, certain documents are still being finalised. These will be posted as soon as they are available. Applicants who would like to be notified of updates by e-mail, should contact the correct helpdesks for the part of the Programme they are interested in.
Main calls 2009 |
Deadline for submission |
Notification of results (anticipated) |
Sub-Programmes:
Comenius, Erasmus, Grundtvig, Leonardo da Vinci
Multilateral Projects, Networks, Accompanying Measures |
27/02/2009 17:00 CET |
June |
Transversal Programme:
KA1 (Studies and Comparative Research) KA2 (Languages), KA3 (ICT), KA4 (Valorisation)
Multilateral Projects, Networks, Accompanying Measures, Studies |
31/03/2009 17/00 CET |
July |
For all parts of the Programme not included in the table above, please contact your National Agency: http://ec.europa.eu/education/programmes/llp/national_en.html
Official documentation
General Call for Proposals 2009
All core documentation Has been published by DG EAC and is available from the the following link: http://ec.europa.eu/education/llp/doc848_en.htm
Applicants will need to be familiar with this information particularly in the LLP Guide, which is published in 3 parts.
The application procedure
Instructions for applicants
A single document containing instructions for submission, details of the assessment procedure (including Award Criteria and scoring mechanisms) detailed advice on completing the various parts of the application form and budget tables and the tables showing the maximum subsistence rates for travel.
Instructions for Applicants:   
The Application Package consists of the following elements:
- Part 1 Application form: Adobe form that is downloaded to your local computer, completed and then submitted electronically.
eForm: (Static versions)
 11/02/2009
Version 1.05 of the eForm includes the following corrections:
Section C3: Correction of a bug that prevented some applicants from including supporting texts for priorities.
Applicants who have started using older versions of the eForm have a choice:
- they use version 1.05 and copy their existing texts into the new form
- they complete their application using the previous version, select the correct priorities, but use the fields below (horizontal priorities) to provide their justification
Either of these solutions is acceptable.
For the attention of applicants submitting an application for Erasmus Networks
Applicants to Erasmus Academic Networks (or Erasmus Structural Networks involving a high number of partner organisations) may encounter difficulties in inputting large volume of data into the eForm.
They should therefore contact the Executive Agency (EACEA-ERA-NETWORKS@ec.europa.eu) before starting the inputting of data into the eform in order to get technical support for the preparation of their proposals.
06/02/2009
Version 1.04 of the eForm includes the following corrections:
Section A1: Update of regional codes to include those that were missing
Section B3: small increase in the field sizes
Section C1: Correction of the field length for the summary of the project (2000 characters max).
Applicants using older versions of the eForm should edit their summary accordingly. Applicants who submit applications with longer summaries may be asked to reduce the text if the application is approved.
eForm User Guide:
Adobe Reader
You will need Adobe Reader version 8.1.3 or higher installed on your computer. (This
includes version 9.)
Click here to download Adobe Reader version 8.1.3 or higher
Test eForm:
This form contains a small number of questions and functions. It has been designed to help applicants understand how the main fields in the eForm work and also to ensure that their own software and internet connection allow an application form to be submitted. It is NOT mandatory to use this form, it is provided as a help tool for applicants who are using electronic submission for the first time.
- Part 2 Detailed financial tables and Workpackages summary chart:
24/02/2009 - correction maximum ceiling subsistence for Ireland
For consortia up to and including 22 organisations: 
For consortia of between 23 and 200 organisations:
These are standard Excel tables containing details of all planned expenditure and revenues as well as a Gantt chart summarising the work packages. These tables, once completed are to be attached to the eForm (above)
- Part 3 Declaration Of Honour By Legal Representative Of Applicant Organisation:
This has to be downloaded, completed and signed. The declaration should then be scanned and attached to the Application Form
 
- Part 4 Legal Entity Form: a pdf document to be completed, signed, scanned and attached to the Application Form. The Form must be downloaded from http://ec.europa.eu/budget/execution/legal_entities_en.htm
- Part 5 List of Associated Partners: an Excel document for use ONLY by consortia that include the input of organisations that are not full members of the project team (Associated / Silent / Ineligible partners)
Applicants will be required to submit 1 original of parts 1, 2, 3, 4 and, where relevant, 5 by electronic submission. This is considered to be the original form. As a back-up, as this is the first time the eForm is used widely, applicants should also submit one copy by e-mail and 1 copy by mail.
Notification of results and contractualisation
All applicants will receive a written notification of the outcome as well as feedback on the evaluation of their application.
Applications that have been selected for co-financing will receive an explanation of the action required to complete the contractualisation procedures. A strict deadline of 10 working days will be imposed on the provision of the additional documentation required. Where possible reserve lists will be drawn up.
Documentation required from selected applicants
- Letter of Intent:
- Financial Identification form (applicant organisation only). This must be either signed by the bank concerned or accompanied by a recent bank statement.
- Statutes of the Applicant Organisation (applicant organisation only)
Applicant organisations that do not have the status of a "Public Body" according to their National Legislation OR as defined in Article B.7 of the Annex to the LLP Decision
- Financial Capacity Form (applicant organisation only):
                  
- Profit and loss sheet for the previous 2 years
Model Grant Agreements
Please find below the models of grant agreement that were signed following the Call 2008. It is expected that grant agreements for 2009 will be very similar.
- For up to 18 month projects without progress report: 20/02/2009
- For 2-year or shorter projects with a progress report, receiving Community co-funding of €150.000/year or less:
- For other projects: 20/02/2009
For private bodies, if a financial guarantee for pre-financing is required, an additional article is included in the grant agreement:
I.4.5. The payment of the pre-financings amounts specified in article I.4.1 and I.4.2 (if applicable) are conditional on the beneficiary producing a financial guarantee equivalent to the aggregate amount of prefinancing to be paid.
Model Financial Guarantee
25/02/2009
Frequently asked questions (FAQ)
26/3/2009
Helpdesk and specific information for applicants
Helpdesks
For all parts of the Programme not included in the table above, please contact your National Agency: http://ec.europa.eu/education/programmes/llp/national_en.html
Sub-Programmes
Comenius: EACEA-LLPCOMENIUS@ec.europa.eu
Erasmus:
Leonardo da Vinci: EACEA-Leonardo-da-Vinci@ec.europa.eu
Grundtvig: EACEA-LLPGRUNDTVIG@ec.europa.eu
Transversal Programme
KA1 - Policy cooperation and innovation: EACEA-LLP-KA1@ec.europa.eu
KA2 – Languages: EACEA-LANGUAGES@ec.europa.eu
KA3 – ICT: EACEA-ICT-LLP@ec.europa.eu
KA4 - Dissemination and exploitation of results: EACEA-LLP-KA4@ec.europa.eu |
INFODAYS 2009 
Lifelong Learning Programme
Lifelong Learning Programme