Education Audiovisual and Culture Executive Agency Important legal notice
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Lifelong Learning Programme

- Lifelong Learning Programme - Funding opportunities 2008

Call for Proposals: Multilateral Projects, Networks, Accompanying Measures and Studies under the Sub-Programmes, Transversal Programme (Key Activities) and Jean Monnet

Call for Proposals 2008
InfoDays

Infodays Call for proposals 2008

   
  For results and more information about last year's funding opportunities, see Call for Proposals 2007
   
 

Selection 2008 - Call for proposal EACEA/29/08
European associations active at European level in the field of education and training

Results - Operating grants for 2009

This information notice was posted on 15 April 2009

The Education, Audiovisual and Culture Executive Agency adopted the list of proposals recommended for a Community funding in the frame of the implementation of Framework Partnership Agreement in 2009 on 1 April 2009 and in the frame of the call for proposals EACEA/29/08 on 6 April 2009.

All applicants will be informed individually by the Executive Agency in writing about the detailed results of the evaluation of their applications, including specific comments based upon the opinion of the independent experts.

Indicative timetable:

Official notification of results sent to applicants: April 2009
Contractualisation of approved grants: April – May 2009
Eligibility period for operating grants: 1 January 2009 – 31 December 2009

List of successful proposals :

a. Annual Operating Grants

b. Framework partnerships – 2nd year of financing

Compendium Operating grants for 2009

(Coming soon)
   
 

Selection 2008 - Call for Proposals DG EAC/30/07
Results - LLP – Transversal Programmes:

- Key Activity 1 (Studies and Comparative Research)
- Key Activity 2 (Languages)
- Key Activity 3 (ICT)
- Key Activity 4 (Dissemination)

This information notice was posted on 31/10/2008 

Following the consultation to with the Member States and the European Parliament on the list of proposals recommended for Community funding in the framework of the LLP Transversal Programmes listed above, the European Commission adopted the lists of selected projects on Wednesday 29th  October 2008  (Decision C(2008)6496). These lists are provided below.

All institutions participating in this call for proposals will be informed by the Executive Agency in writing about the detailed results of the evaluation of their applications. This information, including specific comments based upon the opinion of the independent experts, will be communicated individually to successful and unsuccessful applicants. At the same time the Agency will invite selected applicants to complete the formalities necessary for the grant awards to be confirmed via Grant Agreements.

Reserve lists have been established where possible. As a result it is possible that further projects may be funded as a result of budgetary modifications and applicants who finally decide not to accept an offer of funding.

Indicative timetable

Official notification of results sent to applicants: October / November 
Contractualisation of approved projects: November
First projects start: November

Lists of successful projects:
- Key Activity 1 (Studies and Comparative Research)
Update Studies and Comparative Research

- Key Activity 2 (Languages)
Update Multilateral projects
Update Networks
Update Accompanying Measures
- Key Activity 3 (ICT)
Update Multilateral projects
Update Networks

- Key Activity 4 (Dissemination)
Update Multilateral projects
   
 

IMPORTANT INFORMATION on the final phases of the selection process: Transversal Programme

This information notice was posted on 04/09/2008

- Key Activity 1 (Studies and Comparative Research)
- Key Activity 2 (Languages)
- Key Activity 3 (ICT)
- Key Activity 4 (Dissemination)

The evaluation of projects for the Transversal Programme has been finalised by the Executive Agency. However, as the selection decisions will only be taken after consulting the Member States and the European Parliament, the final decisions on the selection results are still under way.

An advance information on the lists of projects selected for funding will be published on this site as soon as this process has been completed. In the meantime, please do not contact the services of the Executive Agency as it is not possible to provide any further information at this stage.

Thank you

Indicative timetable

Selection Decisions due: Mid-October
Individual notification letters, feedback and grant agreements: October
First projects start: November
   
 

Selection 2008 - Call for Proposals DG EAC/30/07
Results - LLP – Sub Programmes: Comenius, Erasmus, Leonardo da Vinci, Grundtvig

This information notice was posted on 14/08/2008 

Following the consultation to with the Member States and the European Parliament on the list of proposals recommended for Community funding in the framework of the LLP Sub-programmes listed above, the European Commission adopted the lists of selected projects on 30 July 2008 (Decision C(2008)4235). These lists are provided below.

All institutions participating in this call for proposals will be informed by the Executive Agency in writing about the detailed results of the evaluation of their applications. This information, including specific comments based upon the opinion of the independent experts, will be communicated individually to successful and unsuccessful applicants. At the same time the Agency will invite selected applicants to complete the formalities necessary for the grant awards to be confirmed via Grant Agreements.

Reserve lists have been established where possible. As a result it is possible that further projects may be funded as a result of budgetary modifications and applicants who finally decide not to accept an offer of funding.

Indicative timetable

Official notification of results sent to applicants: August 
Contractualisation of approved projects: August / September
First projects start: October

Lists of successful projects:
Comenius
Update Multilateral projects
Update Networks
Update Accompanying Measures

Erasmus
Update Multilateral projects
Update Networks
Update Accompanying Measures

Leonardo da Vinci
Update Multilateral projects
Update Networks
Update Accompanying Measures

Grundtvig
Update Multilateral projects
Update Networks
Update Accompanying Measures
   
 

NewIMPORTANT INFORMATION on the final phases of the selection process: Lifelong Learning Programme / Multilateral projects, Networks, Accompanying measures for Erasmus, Leonardo da Vinci, Comenius, and Grundtvig

This information notice was posted on 09/07/2008

The selection of proposal submitted under the Lifelong Learning Programme Call for proposals DG EAC/30/07 (Multilateral projects, Networks, Accompanying measures for Erasmus, Leonardo da Vinci, Comenius, and Grundtvig) consists of three parts: an evaluation by the Executive Agency; the consultation of the authorities of the Member States; and the agreement of the European Parliament to the procedure applied. We are now in the final stages of this process and the selection results will be posted by the Executive Agency on this site as soon as all the steps have been completed (expected by the end of July). Equally, a letter confirming the results of the selection will be sent by the Agency to all applicants.

Please consult this website regularly on the progress in finalising the selection decisions. In the meantime, please do not contact the services of the Executive Agency.

Thank you.
   
 

eForm feedback - 21 May 2008

The Agency is currently working on an analysis of the eForm pilot that was undertaken for the submission of KA3-ICT applications during the 2008 LLP Call for Proposals. We are equally interested in the opinions of applicants who successfully made a submission using the eForm and those of applicants who opted to use the Word alternative.

Please download and complete the questionnaire below and return it by e-mail to eacea-llp@ec.europa.eu.
Please note: applicants are not obliged in any way to provide feedback, and whether you chose to participate or not in this user survey will have no impact on the outomes of the selection.

Word eForm 2008 survey
   
 

Information Update – 19th March 2008

Update Pilot eForm

Certain users have been encountering difficulties relating to the PDF version of the eForm as well as printing and submitting the eForm. Therefore, contrary to what is indicated in the Information Update of 7 January 2008, applicants are no longer obliged to use the eForm and may, instead, make a paper submission using the Word template provided below.

Applicants who opt to use the Word template, must submit their applications in accordance with the instructions for submission relating to KA1, KA2 and KA 4 of the Transversal Programme (1 paper original of parts 1, 2 and 3 of the application package + 3 paper copies of parts 1, 2 and 3 of the application package + 1 electronic version of Parts 1, 2 and 3 sent to eacea-LLP@ec.europa.eu).

The Word template is available. Please click here
   
 

Information Update – 5th March 2008

Update eForm - Transversal Programme Key Activity 3 (KA3) Projects and networks

The online application form is available. Please click here
   
 

Information Update - 13th February 2008

eForm - Transversal Programme Key Activity 3 (KA3) Projects and networks

Applicants will have access to the eForm for at least 4 weeks before the deadline on 31st March 2008. If you would like to receive an e-mail notification when the eForm becomes available, please send a request to the ICT Helpdesk (see link at the foot of this webpage).

As the content of the e-Form is the same as the content of the word form that is available for the other strands of the LLP, applicants should use the word version of the application form to plan and draft the content of applications, paying close attention to the maximum length of answers (character limits) and ensuring that all consortium partners provide the information required to complete Section 2 of the form. Once the eForm becomes available applicants will be able to copy content drafted from a word processing or notebook package and paste it into the form. Part 2 (Gantt chart and detailed budget) and Part 3 (declaration of honour) of the application package are identical in all respects to those of the other parts of the programme; they can therefore be completed fully at this stage.

To help avoid problems when you upload your draft into the eForm, please take into account the following format issues:

  • All character limitations include spaces (so "limit 2000 characters" means the text should have no more than 2000 characters including the spaces).
  • In drafting texts do not use any layout: the eForms cannot capture bullet points, underlining, graphs etc. Application forms should therefore contain text only.
  • Do not use separators (for ex. commas, dots) for numbers (write 10000 rather than 10,000). For telephone numbers use the format +123456789 also without separators
  • Use the format dd/mm/yyyy for dates (26/07/2008 for 26 July 2008)
   
 

Information Update – 4th February 2008

The Application package is now available for applications for the following strands of the Programme:

Transversal Programme – Deadline 31st March

  1. Key Activity 1 – Studies and Comparative research
  2. Key Activity 2 – Languages
  3. Key Activity 4 – Dissemination and exploitation of results

For these strands, paper applications only will be accepted. Full instructions and model forms can be found on this web page under Application procedure phase I.

For Key Activity 3 – ICT applications will be made by eForm (electronic submission). Further information will be posted on this site on 14th February.

   
 

Information Update - 15 January 2008

The following documents have been posted:

  • Application package: Sub-Programmes (Comenius, Erasmus, Leonardo da Vinci, Grundtvig) - Deadline 29 February 2008
  • The application package is on-line in EN, DE and FR.
    NOTE: The DE version of the Declaration of Honour will be posted as soon as the translation is finalised.
  • The Instructions for Applicants are on-line in EN. The DE and FR versions will be posted as soon as the translations have been completed and checked.
  • The model Letter of Intent. The model is on-line in EN and FR. The word version will be posted as soon as the translations have been completed and final checks have been made.
   
 

Information Update - 7 January 2008

Information on submission Procedures

Sub-Programmes (Comenius, Erasmus, Leonardo da Vinci, Grundtvig) - Deadline 29 February 2008

Applications must be submitted on paper. The Application package will consist of:

The Application Package consists of the following elements:

  • Part 1 Application form: Word document:
     
  • Part 2 Detailed financial tables and Workpackages summary chart: Standard Excel tables containing details of all planned expenditure and revenues as well as a Gantt chart summarising the work packages
     
  • Part 3 Declaration Of Honour By Legal Representative Of Applicant Organisation.

Applicants will be required to submit
1 original of parts 1, 2 and 3
3 copies of parts 1, 2 and 3
1 electronic version of parts 1, 2 and 3 (by e-mail)


Transversal Programme - Deadline 31 March 2008
Key Activity 1 (Studies and Comparative research), Key Activity 2 (Languages), Key Activity 3 (ICT) Key Activity 4 (Dissemination and exploitation of results)

An electronic form (eForm) will be made available for applications to be submitted under Key Activity 3 (ICT) of the Transversal Programme. A User-Guide will be published on the Agency's website at the same time as the link to the form, and a full help desk service will be available from the time the eForm is available until the deadline.

Applicants will be required to submit their application using the eForm and to send 1 signed original of the full application package by mail.
   
 

Introduction

This page provides access to all the documentation needed to make an application under the Centralised parts of the Lifelong Learning Programme (LLP). At the time of publication, certain documents are still being finalised.

For applicants interested in decentralised Actions, please contact the relevant National Agency for your home country and for the Action that interests you. The contact details may be found in the Guide for Applicants on the Commission's website:
http://ec.europa.eu/education/programmes/llp/national_en.html


Simplification

For 2008, two measures for simplification are being introduced for applications to the Agency for the Sub Programmes and the Transversal Programme:

  • On-line applications

    Applications for selected parts of the LLP must be submitted on the official electronic application form (eForm). A full handbook and helpdesk service will be available. All other applications must be submitted on paper following the instructions that will be provided.
  • Two-phased application

    The application procedure is divided into two phases:

    • PHASE I: Submission of proposals – All applicants
      (Deadlines vary depending on the specific part of the programme applied for - see below, Call Part II Annex IV)
       
    • PHASE II: Submission of additional documents - Pre-selected applicants only
      (deadline: maximum 10 working days following the request of the Executive Agency)

The two-phased application procedure has been introduced to ensure that only applicants whose proposals have been pre-selected by the Agency, with the help of a team of independent experts, need to supply the documentation required for the decision and contractualisation procedures. This approach ensures that:

  1. at the time of application, all applicants supply only the information that is required to establish basic eligibility, input data necessary for limited administrative and statistical purposes and enable experts to review their proposal in the light of the published award criteria
  2. applicants who pass into Phase II are notified quickly and are able to provide the documentation required to complete their files
  3. applicants who do not pass Phase I will be aware of their situation as early as possible.
   
 

Official documentation

The Decision

The Decision establishing the Lifelong Learning Programme was published in the Official Journal of the European Union L327/45 on 24 November 2006.

Click on the language version required to view the Decision:

CeštinaDanskDeutschEllenikaEnglishEspañol EestiSuomiFrançaisMagyaritalianoLietuviškaiLatviskiMaltiNederlandspolskiPortuguêsSlovencinaSlovenšcinaSvenska

The Call for Proposals DG EAC/30/07

The Call is published by DG Education and Culture (DGEAC) in three parts. Some aspects, as identified below, are still being finalised and will be made available soon. The Agency will update this page once all the core documents listed below have been stabilised.

  • The official notification published in the Official Journal of the European Union (2007/C 230/05):

    българскиCeštinaDanskDeutschEllenikaEnglishEspañol EestiSuomiFrançaisMagyaritalianoLietuviškaiLatviskiMaltiNederlandspolskiPortuguêsromanaSlovencinaSlovenšcinaSvenska
     
     
  • The Call for Proposals Part I containing the Strategic Priorities for 2008

    CeštinaDeutschEnglishEspañol EestiSuomiFrançaisMagyaritalianoLietuviškaiLatviskipolskiromanaSlovencinaSlovenšcina
     
     
  • The Call for Proposals Part II containing Administrative and financial informatio

    CeštinaDeutschEnglishEspañol EestiSuomiFrançaisMagyaritalianoLietuviškaiLatviskipolskiromanaSlovencinaSlovenšcina
     
     
  • Call Part II Annex IV: Budget available, deadlines, levels of award, maximum duration, minimum consortium and Award criteria

    Corrigendum
    Annex IV has been replaced. The updated version clarifies the eligibility criteria for certain Comenius consortia and also corrects certain aspects of the award criteria for Leonardo da Vinci.

    Each part of the programme has specific conditions applied to it. These are summarised in Annex IV of the Call Part II (Administrative and Financial Provisions). EnglishFrançaisDeutsch
     
     
  • Call Part II Annex V: Scale of unit costs and lump sums

    Annex V has been modified to include only the tables that are relevant for applications managed by the Executive Agency. A German version has also been posted.

    EnglishFrançaisDeutsch
     

  • The Guide for Applicants

     http://ec.europa.eu/education/programmes/llp/guide/index_en.html

    The Guide for Applicants includes detailed explanations of the types of project that can be funded, information about preparing budgets and also advice on dissemination and exploitation of results. Applicants are advised to consult in particular the annex to the Guide that provides detailed descriptions of the activities that can be funded for the part of the programme that interests them.

    The Guide is currently available in English Only. Further language versions will be posted by the Commission as soon as they become available

    Applicants are advised in particular to ensure they understand the following sections:

    The structure of the LLP:
    http://ec.europa.eu/education/programmes/llp/guide/general/what_en.html

    Note: applications for Language projects and ICT projects must be directed to the relevant Sub-Programme unless they relate to users in more than one sub-programme area, in which case they must be directed to the Transversal Programme (under KA2 and KA3 respectively).

    Detailed descriptions of the activities that are manages through this Call by the Executive Agency:

    Multilateral Projects: http://ec.europa.eu/education/programmes/llp/guide/general/action3_en.html (Note: for Leonardo Multilateral Projects, only Development of Innovation is managed by the Executive Agency)
     
    Networks: http://ec.europa.eu/education/programmes/llp/guide/general/action4_en.html
    Policy cooperation and innovation: http://ec.europa.eu/education/programmes/llp/guide/general/action6_en.html
    Accompanying Measures: http://ec.europa.eu/education/programmes/llp/guide/general/action7_en.html

    For other activities, please refer to the pages on the Jean Monnet Prorgamme (http://eacea.ec.europa.eu/llp/jeanmonnet/index_en.htm) and / or the appropriate National Agency website(s): http://ec.europa.eu/education/programmes/llp/national_en.html
   
 

The application procedure phase I (all applicants)

Certain applicants must submit their application on-line.

Assessment grid and scoring mechanism:

All applications will be evaluated by independent experts on the basis of the Award criteria published in Annex IV (Above). The tools they use are described in the document below:

Assessment grids and scoring mechanism EnglishFrançaisDeutsch


The Application Package

Applicants should not attempt to complete or submit the application package before reading the instructions below. They contain all practical details (such as how many copies to submit, the codes required to complete the application, address for applications etc).

Word Instructions for completing the Application form and the Financial tables Update 17/01/2008 + 08/02/2008 (Full instructions for Transversal Programme and Corrected Table 13) 26/02/2008: FrançaisDeutsch

The application package is composed of 3 parts:

Part 1: Project description and information

For Sub Programmes (Comenius, Erasmus, Leonardo da Vinci, Grundtvig) Word EnglishFrançaisDeutsch Update

For Transversal Programme (Key Activity 1, 2 and 4) Word EnglishFrançaisDeutsch

For Transversal Programme (Key Activity 3):


Part 2: Detailed financial tables and Workpackages Gantt chart
For applications involving consortia up to 22 organisations Excel EnglishFrançaisDeutsch Update + EN correction (12/02/2008) + KA1 correction (26/02/2008)
For applications involving consortia from 23 to 200 organisations Excel EnglishFrançaisDeutsch Update + KA1 correction (26/02/2008) + 28/02/2008 correction of the print areas on expenditures and revenues tab (EN, DE only)

Part 3: Declaration on honour by the Legal Representative of the Applicant Organisation Word EnglishFrançais Update FR version: 08/02/2008
   
 

The application procedure phase II (pre-selected applicants only)

Applications that have been pre-selected for co-financing will receive a written notification that explains the action required to complete the second phase of the application procedure. A strict deadline of 10 working days will be imposed on the provision of the additional documentation required:

  • Letter of Intent from each organisation involved in the consortium (one for each partner in the consortium): Word EnglishFrançais Update FR version: 08/02/2008
     
  • Legal Entity form (applicant organisation only)
     
  • Financial Identification form (applicant organisation only)
     
  • Financial Capacity Form (applicant organisation only):

    Word file enfrde csdaetelesfihuitltlvmtnlplptskslsv
Please note: The second phase of the selection will result in a list of projects to be financed from funds available, plus where possible a reserve list. Therefore an invitation to provide further documentation does not automatically result in the award of a grant.
 
   
 

Frequently asked questions (FAQ)

Please find here answers to frequently asked questions regarding the LLP 2008 Call for Proposals:
   
 

Helpdesk and specific information for applicants


Sub-Programmes

Comenius
Helpdesk: EACEA-LLPCOMENIUS@ec.europa.eu
Detailed descriptions of projects that can be funded
Comenius Assessment grid and scoring mechanism EnglishFrançaisDeutsch

Erasmus
Detailed descriptions of projects that can be funded
Erasmus Assessment grid and scoring mechanism EnglishFrançaisDeutsch

Erasmus University Charter
Helpdesk: EACEA-EUC@ec.europa.eu

Multilateral Projets - Virtual Campuses
Helpdesk: EACEA-VIRTUALCAMPUSES@ec.europa.eu

Modernisation of higher education
Helpdesk: EACEA-MODERNISATIONHE@ec.europa.eu
 
Cooperation between univeristies and enterprises
Helpdesk: EACEA-COOPERATIONUE@ec.europa.eu
 
Curriculum Development
Helpdesk: EACEA-CURRICULUMDEVELOPMENT@ec.europa.eu
 
Erasmus Networks
Helpdesk: EACEA-ERA-NETWORKS@ec.europa.eu
 
Erasmus Accompanying Measures
Helpdesk: EACEA-ERA-ACCOMPANYING@ec.europa.eu

Leonardo da Vinci
Helpdesk: EACEA-Leonardo-da-Vinci@ec.europa.eu
Detailed descriptions of projects that can be funded
Leonardo da Vinci Assessment grid and scoring mechanism
Multilateral projects: EnglishFrançaisDeutsch   Networks and Accompanying Measures: EnglishFrançaisDeutsch

Grundtvig
Helpdesk: EACEA-LLPGRUNDTVIG@ec.europa.eu
Detailed descriptions of projects that can be funded
Grundtvig grid and scoring mechanism EnglishFrançaisDeutsch


Transversal Programme
Transversal Programme Assessment grid and scoring mechanism EnglishFrançaisDeutsch

KA1 - Policy cooperation and innovation
EACEA-LLP-KA1@ec.europa.eu
Detailed descriptions of projects that can be funded

KA2 - Languages
EACEA-LANGUAGES@ec.europa.eu
Detailed descriptions of projects that can be funded

KA3 - ICT
EACEA-ICT-LLP@ec.europa.eu
Detailed descriptions of projects that can be funded

KA4 - Dissemination and exploitation of results
EACEA-LLP-KA4@ec.europa.eu
Detailed descriptions of projects that can be funded

Jean Monnet

EACEA-AJM@ec.europa.eu