The two-day meeting was a kick-off meeting for Erasmus projects selected for Community funding in 2009 as well as a follow-up meeting for projects selected in 2008.
The intention was to present Erasmus coordinators detailed information on administrative and financial aspects of managing their projects and to facilitate networking among the participants (presentation of projects, exchange of good practices, challenges in project management).
1-2 February 2010, Brussels
Please consult the projects’ compendia
Erasmus coordinators' meeting 2010 - Agenda.pdf
Monday 1 February 2010
The first meeting day provided coordinators with up-to-date information on the successes and challenges of the Erasmus centralised actions during the last three years, good practices in submitting progress and final reports, followed by practical workshops in smaller groups, and finally an informal networking session among thematically related projects.
9.00 – 9.45
Registration
9.45 – 10.00
Welcome address
Ralf RAHDERS - Head of Unit P2, EACEA
10.00 – 11.15
Three years of LLP – lessons learnt, trends, and perspectives for Erasmus centralised actions
Endika Bengoetxea / Filip van Depoele - DG EAC.B3, European Commission
Presentation
Erasmus centralised actions Trends 2007 - 2009
Maria Luisa Garcia Minguez, EACEA
Presentation
Questions and answers
11.15 – 11.30
Coffee break
11.30 – 12.30
Evaluation of Erasmus Project Reports (Interim and Final) - experience and recommendations from the point of view of an Expert
Gareth LONG, independent expert on Open and Distance learning
Framework presentation followed-up by workshops in smaller groups during the afternoon session
Questions and answers
12.30 – 14.00
Lunch break
14.00 – 15.00
Follow-up Workshops (1): Evaluation of Erasmus Project Reports (Interim and Final) – feedback from the EACEA and coordinators
Four parallel workshops (moderated by the EACEA staff) - all concentrating on the following focal topics:
- Effective project management and challenges
- Dissemination tools and exploitation strategies
- Quality assurance and evaluation mechanisms
15.00 – 15.30
Coffee break
15.30 – 16.30
Follow-up Workshops (2): Evaluation of Erasmus Project Reports - feedback from the EACEA and coordinators
(Continuation of the session started at 14.00)
16.30 – 17.15
"Coordinators' Space"
Networking session: group discussions by action and/or by content domain (EACEA staff as facilitator)
During this session organised in small groups, coordinators were given the opportunity to exchange their concrete experience and to discuss common points of interest related to the management and content of their Erasmus projects.
17.15 – 17.45
Conclusions
Ralf RAHDERS - Head of Unit P2, EACEA
20.00 – 22.00
Dinner organised by the EACEA
Tuesday 2 February 2010
The morning of the second meeting day focused on operational and financial aspects of project management and two specific workshops were organised.
9.30 – 11.00
Session 1 – Operational aspects
2008
Reporting on Activities and outcomes 2008
Project handbook + Frequently Asked Questions
2009
Reporting on Activities and outcomes 2009
Project handbook
11.00 – 11.30
Coffee break
11.30 – 13.00
Session 2 – Financial aspects
2008
Presentation slides
2009
Presentation slides
Each of the two workshops were run in 4 smaller groups in order to facilitate the communication and interaction. All coordinators participated in both workshops.
13.00 - 14.30
Lunch break
14.30 – 17.00
HELPDESK – individual meetings(optional)
For coordinators who arranged a bilateral meeting with the Agency
In order to allow coordinators to discuss specific aspects of their projects individually with the Agency staff, an optional helpdesk was organised in the afternoon of the second meeting day. This helpdesk session was a "bilateral" meeting with the project / financial officer in charge of the individual actions at the Agency.
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