Education, Audiovisual and Culture Executive Agency

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Applicant / Coordinating organisation – organisation that submits a grant application on behalf of partnership; the applicant/ coordinating organisation represents and acts on behalf of the group of participating organisations in its relations with the Agency. If the grant application is selected, the Applicant will become the main Beneficiary (see Beneficiary definition below) and will sign the Grant Agreement on behalf of the participating organisations.

Associated partner– any organisation that can contribute to the promotion, implementation, monitoring, evaluation activities and/or sustainable development of the partnership, can be considered as an associated partner. This applies more specifically to socio-economic partners (i.e. commercial enterprises, public authorities or organisations, non-profit or charitable organisations, etc.), international organisations. Associated partners are not entitled to benefit from the grant.

Bachelor student / undergraduate (student in first cycle) - a person enrolled in a first cycle higher education programme and who will obtain after the completion of the programme a first higher education degree.

Beneficiary – (also referred to as “coordinating organisation”) is the organisation that, on behalf of participating organisations, has signed an agreement with the Agency. The beneficiary has the primary legal responsibility towards the Agency for the proper execution of the agreement; it is also responsible for the overall and day-to-day coordination and management of the project in the partnership, consortium or network, and for the usage of the EU funds allocated to the project.

Coordinator / coordinating organisation - The coordinator is the project leader in the coordinating organisation. He/she acts as contact person for the Agency in all aspects related to the management of the project.

Diploma Supplement – The Diploma Supplement model was developed by the European Commission, Council of Europe and UNESCO/CEPES. The purpose of the supplement is to provide sufficient independent data to improve the international ‘transparency’ and fair academic and professional recognition of qualifications (diplomas, degrees, certificates etc.). It is designed to provide a description of the nature, level, context, content and status of the studies that were pursued and successfully completed by the individual named on the original qualification to which this supplement is appended. It should be free from any value judgments, equivalence statements or suggestions about recognition (http://ec.europa.eu/education/lifelong-learning-policy/doc1239_en.htm)

Dissemination – a planned process of disseminating information on the activities, outputs and results of programmes and projects to key actors and target groups. It occurs as and when the results of programmes and initiatives become available.

Doctoral candidate (candidate in third cycle) – an early-stage researcher at the beginning of his/her research career, starting at the date of obtaining the degree which would formally entitle him/her to embark on a doctoral programme.

Doctoral Candidate Agreement – an agreement signed by the partnership and the doctoral candidate enrolled in the doctorate programme explicitly indicating any academic, research, financial and administrative modalities related to the candidate's participation in the programme.

Doctoral programme (third cycle) – a research-related programme of higher education study and research that follows a higher education degree and leads to a fully recognised doctorate degree, offered by higher education institutions.

Double or Multiple Degree - two or more national diplomas issued by two or more higher education institutions and recognised officially in the countries where the degree-awarding institutions are located.

Exploitation of results - consists of “mainstreaming” and “multiplication”. Mainstreaming is the planned process of transferring the successful results of programmes and initiatives to appropriate decision-makers in regulated local, regional, national and international systems. Multiplication is the planned process of convincing individual end-users to adopt and/or apply the results of programmes and initiatives.

Full Partner – any organisation fulfilling the programme specific eligibility criteria, which acts as full member of the partnership. In contrast with "associated partners" (see definition above), full partners can benefit from the EU grant and – in close cooperation with the beneficiary – play a decisive role in the management and implementation of the project cooperation activities. • Grant Agreement - if the proposal is selected, the Agency will issue a Grant Agreement, drawn up in euro and detailing the conditions (Special and General Conditions) and financial contribution. The Grant Agreement will cover the financial contribution for the organisation of the mobility scheme as well as the individual scholarships allocated to students and staff. This Grant Agreement will be signed between the Agency and the Beneficiary and its duration will vary up to 54 months and in justified cases 60 months.

Higher education – all types of courses of study, or sets of courses of study, training or training for research at the post-secondary level which are recognized by the relevant national authorities of a participating country as belonging to its higher education system.

Higher Education Institution (HEI) – an establishment providing higher education and recognized by the competent national authorities of a participating country as belonging to its system of higher education. For doctoral programmes, the concept of HEI includes also doctoral/graduate/research school on the condition that they provide doctoral training and research activities, and deliver doctorate degrees recognised as such by the relevant authorities of the country concerned.

Higher education staff – persons who, through their duties, are involved directly in the educational and/or administrative process related to higher education.

Learning Agreement - basic document that, along with the transcript of records, ensures the recognition of the period of studies abroad by the home institution.

Masters programme (second cycle) – a second cycle higher education programme that follows a first degree or equivalent level of learning and that leads to a masters degree offered by a higher education institution and recognised as such by the relevant authorities of the country where the master degree is delivered.

Masters student (student in second cycle) – a person enrolled in a second cycle higher education programme and who has already obtained a first higher education degree or has a recognised equivalent level of learning according to national legislation and practices;

Memorandum of Understanding – a document that describes all the agreements reached between the partners with regards to all aspects related to the management of the partnerships and organisation of the mobility. It outlines the role and responsibility of the partners within the organisation of mobility activities, the procedure and criteria for the selection of candidates as well as the foreseen measures to tackle specific programme objectives such as recognition, quality assurance, prevention of brain drain and sustainability. It must also contain specific provisions in terms of financial management of the grant.

Mobility – moving physically to another country, in order to undertake study, work experience, research, other learning or teaching or research activity or related administrative activity, supported as appropriate by preparation in the host language.

Project – plan for implementing activities in accordance with the objectives of the programme concerned. The project has a starting date, specific goals and conditions, defined responsibilities, a budget, a planning, a fixed end date and multiple partners involved.

Promotion and awareness raising - used primarily in the context of publicising the existence of programmes and initiatives, their aims, objectives and activities and the availability of funding for given purposes.

Sandwich doctorate – a programme where the doctoral candidate carries out his/her research and studies alternately in his/her home/host institution, following a schedule set in advance and under joint supervision. The doctorate degree is obtained at the home HEI.

– Academic
- a person with outstanding academic and/or professional experience who lectures or conducts research in a higher education institution or a research organisation established in accordance with national legislation and practice.
Administrative - a person performing administrative work relevant for international projects in a higher education institution.

Student Agreement – an agreement signed by the partnership and the student participating in the mobility explicitly indicating any academic, financial and administrative modalities related to the student’s obligations and rights.

Technical partner - any organisation fulfilling the programme specific eligibility criteria, which provides support to Partnerships in the management of the project and especially in the organisation and implementation of the individual mobility. In contrast with "full partners" (see definition above), they can neither host nor send student or/and staff.

Transfer of Credit System – a student-centred system aimed at facilitating students' mobility between different HEIs and based on the student workload required to achieve the objectives of a programme, objectives preferably specified in terms of the learning outcomes and competences to be acquired.


Last update: 12/12/2013  Print | Top of page