Education, Audiovisual and Culture Executive Agency

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Project life cycle


project life cycle


If you have an idea for a project, which you think may qualify for funding, you should first read the documents published on the EACEA website inviting projects to apply. Ensure that your project falls into the subject areas covered by the specific actions.
Complete the relevant application package, taking care to ensure all information requested is provided. Once the form is completed you should submit it before the deadline. Proposals which fail to respect the deadline will not be accepted. You should therefore ensure that you have proof that your proposal was submitted in time.


The project selection procedure takes place in three stages:

  • Eligibility check
    Project applications are checked to ensure that they fully comply with the general and specific eligibility criteria outlined in the documents inviting projects to apply. The exclusion criteria outlined are also applied.
  • Evaluation
    The EACEA establishes an Evaluation Committee, which evaluates the eligible applications. This Committee is composed of members from the EACEA and from the European Commission and are generally assisted by external independent experts.
  • Selection
    Grants are awarded taking into account the selection and award criteria defined for each action, and the available financial resources.
  • Notification of selection
    Applicants are notified if their application is successful or not. Timetables for the notification of award decisions are specified under each action. Application files and accompanying material is not sent back to the applicant after completion of the selection procedure, independent of the outcome of the selection.


Applicants who are successful in the selection process receive a Grant Agreement/Decision from the Executive Agency. The Grant Agreement/Decision indicates the grant awarded and sets out the rules to be applied. Payments are usually made in instalements.

Monitoring and reporting

The Executive Agency monitors the implementation of the project throughout its life cycle. In situ projects visits may be undertaken in some cases.

At the mid-term or at the end of the contractual period, applicants are required to submit an interim or final report providing information regarding the project providing implementation, results achieved and expenditures incurred. When the report is approved, the interm or final payment are made.


Last update: 12/12/2013  Print | Top of page