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This information was posted on 05/02/2013
Due to discrepancies between our website, the e-form and the User Guide, the submission deadline has been extended. The new submission deadline for the e-form is Wednesday 8 May2013 at 12:00 noon (Brussels time).
The paper submission of the application package is also extended to the 08/05/2013 (date as marked in the postmark).
We remind you that only an on-line application will be accepted (with the required supporting documents sent by post, as explained below).
In 2013, the eligible third countries for the special action 1.3.5 are Australia and Canada.
Deadline for applications: "The application must be submitted at the latest by midday (12:00 Brussels time) on 08/05/2013.
For more information about the agenda of the procedure, please consult the Calendar 2008-2013.
The Executive Agency has developed an on-line submission tool.
Please find hereunder all relevant documents for Strand 1.3.5.
Download the eForm: Please download the relevant eForm for the Culture Programme.
You need to have Adobe Reader - version 8.1.5 or higher - installed on your computer in order to able to download and complete the eForm. If you do nt have it installed on your computer,please click here to download the latest version of Adobe Reader. For more detailed advice, please see section 2 of the Culture eForm User Guide.
You will also find on this page all technical issues related to the eForm:
Note: Be extra careful to insert the correct start date and end date of your project in Part C1 of the e-form (Calendar of the project). The total project duration can in no case exceed 24 months. Projects exceeding 24 months will not be eligible.
The section E.2 of the German version of the e-form should be read as follows: Welche Rolle hatte Ihre Einrichtung bei der Durchführung des Projekts (bitte fassen Sie Ihre Antwort von Punkt B.2 zusammen)' Leider hat sich im deutschen Text des E-Formulars ein Fehler eingeschlichen.
Im Abschnitt E wird nach der Rolle des Koordinators und der Koordinatoren bei der Planung, der Durchführung und der Kofinanzierung gefragt. Was die Durchführung anbelangt, muss der Formulartext richtig heissen: 'Welche Rolle hat Ihre Einrichtung bei der Durchführung des Projekts (bitte fassen Sie Ihre Antwort von Punkt B.2 zusammen)'
In order to fill in your application eForm properly:
The following annexes will have to be attached to the eForm and submitted on-line at the same time:
If you have Microsoft Office installed on your computer please use only the Excel version of the budget. You can use the Open Office version of the budget only if you have Open Office installed on your computer (otherwise formulas might not work).
Please make sure you download the updated version of the budget form. The old forms will not be accepted.
The minimum requirement for Mac users is Office 2004. A known problem for Mac users is that the drop-down menu in column B of the 'Detailed budget by activities' part of the budget form does not appear. As no technical solution for this problem is available for now, we provide the list of values for this field in the first sheet called 'Content of the budget' of the budget form. If the values are copied exactly (case-sensitive), the formulas behind the field work.
Please submit your eForm application on-line before the midday deadline (12:00 Brussels time) on 08/05/2013.
Please note that we will not take any responsibility for last minute fall outs of internet, etc. It is the responsibility of the applicant to apply in time and to solve any possible technical problem before the expiration of the time limit (12:00 Brussels time). If help is needed, please consult the section on "Further assistance" below.
Send your application package to the Executive Agency (deadline: 08/05/2013, the postmark serves as proof).
The application package to be sent to the Executive Agency must include a CD-Rom or USB stick containing all requested documents. The ones that cannot be provided on CD-Rom (e.g.: copy of the balance sheet and profit & loss accounts) must be sent on paper before the deadline.
A) Document to be provided on paper:
B) Documents to be provided on CD-Rom or USB stick:
* Please note that failure to include these documents in the application package makes your application ineligible (no exceptions will be granted).
All documents that cannot be provided on CD-Rom or USB stick (e.g.: copy of the balance sheets and profit & loss accounts) must be sent on paper before the deadline.
The application package must be sent by post at the latest on 08/05/2013 (the postmark serves as proof) to the Executive Agency, to the following address:
Education, Audiovisual & Culture Executive Agency
Culture Programme (2007–2013)
Strand 1.3.5 Third countries projects
Avenue du Bourget 1
B – 1140 Brussels Belgium
Documents can be sent:
Depending on the type of question or problem encountered – technical or non-technical – there are different services that should be contacted.
Technical problems (e.g. you are not able to download the eForm, the eForm crashes or freezes, you encounter problems during the submission, etc.)
Please first of all carefully read the Culture eForm User Guide
Please also consult the list of 'Known issues'.
If after this you still have a question or have encountered a technical problem which could not be solved, please contact the Helpdesk services that are available to assist you by phone or email. Phone Helpdesk: +32 229 90705
Email Helpdesk: email@example.com
These services are available from Monday to Thursday, from 08:30 to 17:30 and Fridays from 08:30 to 17:00 (Brussels time), except on 08/05/2013 on which day the EACEA Technical Helpdesk will close at 12:00 midday Brussels time (deadline for submission).
If you are experiencing a technical eForm problem close to the midday deadline (12:00 Brussels time) on 08/05/2013, please ensure that you request assistance from the Helpdesk before the midday deadline has passed. If you cannot reach the Helpdesk by phone, please send them an email. If the Helpdesk is contacted after the midday deadline, your application will under no circumstances be accepted due to the principle of equal treatment between applicants.
When contacting the Helpdesk by e-mail, clearly describe the technical problem you are encountering. It is advisable to attach a document with print screens to illustrate the problem (e.g. a print screen of any error message encountered).
Non-technical questions (e.g. problems with filling in the budget form, questions concerning the content of the eForm or the rules applicable to the Strand, etc.)
Please start by carefully reading the Programme Guide and the Instructions for applicants 05/02/2013
If you still have questions after this, please contact the Cultural Contact Point for your country, which can provide valuable information and assistance.
As last resort, you can send an email to the Executive Agency, at the following address: EACEA-P5-THIRDCOUNTRIESPROJECTS@ec.europa.eu
Please note however that the Executive Agency is not authorised to answer queries relating to the content of your application.
Please do not contact any other Commission services or individual people you might have been in contact with beforehand.