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Education, Audiovisual and Culture Executive Agency

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Strand 1.3.5: Cooperation projects with third countries

On this page:

Eligible third country - Budgetary year 2012

In 2012, the eligible third country for the special action 1.3.5 is Republic of South Africa.

Reference documents

Useful documents:

  • The Culture Programme Guide
  • The Instructions for applicants pdf en
  • The Evaluation guide to be used by the external experts that will analyse the proposals for the 2012 applications pdf en
  • The draft version of the Grant Agreement (subject to change)- pdf en

Deadline for applications

Deadline for applications: "The application must be submitted at the latest by midday (12:00 Brussels time) on 04/05/2012.

* Please note that in the application form the deadline for submission still appears as the one previously published (3/5/2012). Nevertheless, be aware that the NEW deadline for application is midday (12:00 Brussels time) on 04/05/2012. Note that applications submitted after this deadline will under no circumstances be accepted, whatever the reason for the late submission may be".

For more information about the agenda of the procedure, please consult the Calendar 2008-2013.

Application procedure

The Executive Agency has developed an on-line submission tool.

Please read the instructions on how to apply with the electronic form (referred to as the "eForm" below).

You will find hereunder all relevant documents for Strand 1.3.5.

Step 1 - Download the electronic form ("eForm")

pdf Download the eForm: Please download the relevant eForm for the Culture Programme.

You need to have Adobe Reader - version 8.1.5 or higher - installed on your computer in order to able to download and complete the eForm. If you do nt have it installed on your computer,please click here to download the latest version of Adobe Reader.
.
For more detailed advice, please see section 2 of the Culture eForm User Guide.

You will also find on this page all technical issues related to the eForm:

The section E.2 of the German version of the e-form should be read as follows: Welche Rolle hatte Ihre Einrichtung bei der Durchführung des Projekts (bitte fassen Sie Ihre Antwort von Punkt B.2 zusammen)'

Leider hat sich im deutschen Text des E-Formulars ein Fehler eingeschlichen. Im Abschnitt E wird nach der Rolle des Koordinators und der Koordinatoren bei der Planung, der Durchführung und der Kofinanzierung gefragt. Was die Durchführung anbelangt, muss der Formulartext richtig heissen: 'Welche Rolle hat Ihre Einrichtung bei der Durchführung des Projekts (bitte fassen Sie Ihre Antwort von Punkt B.2 zusammen)'

 

Step 2 - Fill in and submit the eForm

In order to fill in your application eForm properly:

- please carefully read the Instructions for applicants pdf en
The document contains useful information on how to fill in the application form and the budget form.

- please carefully read the Culture eForm User Guide.
It contains useful technical information.

The following annexes will have to be attached to the eForm and submitted on-line at the same time:

1/ the detailed description of the project, in word or pdf format (there is no template provided by the Executive Agency).
2/ the signed declaration on honour pdf enfrde. This document has to be signed, scanned and attached to the eForm.
3/ the estimated Budget form excel en

The budget form is an Excel 2007 template. There is important information on how to open and work with the Excel template in the Instructions for applicants pdf en.

The minimum requirement for Mac users is Office 2004. A known problem for Mac users is that the drop-down menu in column B of the 'Detailed budget by activities' part of the budget form does not appear. As no technical solution for this problem is available for now, we provide the list of values for this field in the first sheet called 'Content of the budget' of the budget formhere . If the values are copied exactly (case-sensitive), the formulas behind the field work.

For information:Daily subsistence allowances excel en

Then submit your eForm application on-line before the midday deadline (12:00 Brussels time) on 04/05/2012.

Please note that we will not take any responsibility for last minute fall outs of internet, etc. It is the responsibility of the applicant to apply in time and to solve any possible technical problem before the expiration of the time limit (12:00 Brussels time). If help is needed, please consult the section on "Further assistance" below.

Step 3 - Send the application package to the Executive Agency

Send your application package to the Executive Agency (deadline: 04/05/2012, the postmark serves as proof).

The application package to be sent to the Executive Agency must include a CD-Rom containing all requested documents. The ones that could not be provided on CD-Rom (i.e.: copy of the official accounts) must be sent on paper version.

A) Document to be provided on paper:

1/ an official cover letter signed by the legal representative of the coordinator

B) Documents to be provided on CD-Rom:

2/ the cooperation agreement* signed by the legal representative of the coordinator, all the coorganisers and all the partner(s) in the third country. There is no template provided by the Executive Agency, but to give you an idea, the cooperation agreement could contain the following information:

  • a clear description of the objectives of the project,
  • a clear description of the activities which will be implemented in order to achieve these objectives,
  • a clear description of the role and obligations of the coordinator and each coorganiser in the design and implementation of the project, including the tasks assigned to each partner,
  • a clear description of the budgetary and financial framework including the amounts of financial contributions,
  • legal aspects such as duration of agreement, liability, breach of contract, termination of agreement, governing law and dispute resolution.

3/a mandate* for each coorganiser, conferring power of attorney to the coordinating organisation. Please download the template: Word file en fr de

4/ an estimated budget form* signed by the legal representative of the coordinator (only the 'total estimated budget' sheet): excel en

5/ the legal entity form supported by copies of official documents (for the coordinator only)

6/ the financial identification form (for the coordinator only)

7/ the financial capability form (for the coordinator only):
Word file en fr de cs da el et es hu fi it lt lv mt nl pl pt sk sl sv

8/ a copy of the official accounts of the coordinator for the last financial year for which the accounts have been closed (Balance sheets and Profit/Loss accounts)

9/ an activity report covering the past two years for the coordinator, all the coorganisers and all the partner(s) in the third country (there is no template provided by the Executive Agency)

10/ Curriculum Vitae of the persons responsible for the implementation of the action

Use this checklist Word file en in order to ensure that your application package is complete

* Please note that failure to include these documents in the application package makes your application ineligible (no exceptions will be granted).

All documents that could not be provided on CD-Rom (i.e.: copy of the official accounts) must be sent on paper version.

You must send the application package by post at the latest on 04/05/2012 (the postmark serves as proof) to the Executive Agency, at the following address:

Education, Audiovisual & Culture Executive Agency
Culture Programme (2007–2013)
Strand 1.3.5 Third countries projects
Avenue du Bourget 1
(BOUR 04/13)
B – 1140 Brussels Belgium

Documents can be sent:

  • by post
  • by express courier service
  • delivered in person by applicants themselves, not later than 16:00 on 04/05/2012.

Further assistance

Depending on the type of question or problem encountered – technical or non-technical – there are different services that should be contacted.

Technical problems (e.g. you are not able to download the eForm, the eForm crashes or freezes, you encounter problems during the submission, etc.)

Please first of all carefully read the pdf Culture eForm User Guide

Please also consult the list of 'Known issues'.

If after this you still have a question or have encountered a technical problem which could not be solved, please contact the Helpdesk services that are available to assist you by phone or email. Phone Helpdesk: +32 229 90705
Email Helpdesk: eacea-external-helpdesk@ec.europa.eu

These services are available until 04/05/2012 at 12:00 Brussel time, from Monday to Friday, from 09:30 to 12:30 and from 14:00 to 16:30 Brussel time.

If you are experiencing a technical eForm problem in the approach to the midday deadline (12:00 Brussel time) on 04/05/2012, please ensure that you request assistance from the Helpdesk before the midday deadline has passed. If the Helpdesk is contacted after the midday deadline, your application will under no circumstances be accepted due to the principle of equal treatment.

When contacting the Helpdesk by e-mail, clearly describe the technical problem you are encountering. It is advisable to attach a document with print screens to illustrate the problem (e.g. a print screen of any error message encountered).

Non-technical questions (e.g. problems with filling in the budget form, questions concerning the content of the eForm or the rules applicable to the Strand, etc.)

Please start by carefully reading the Programme Guide and the Instructions for applicants pdf en

If you still have questions after this, please contact the Cultural Contact Point for your country, which can provide valuable information and assistance.

As last resort, you can send an email to the Executive Agency, at the following address: EACEA-P5-THIRDCOUNTRIESPROJECTS@ec.europa.eu
Please note however that the Executive Agency is not authorised to answer queries relating to the content of your application.

Please do not contact any other Commission services or individual people you might have been in contact with before.

Last update: 12/12/2013  Print | Top of page