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Strand 1.2.2: Literary translation projects

On this page:

Reference documents

Useful documents:

  • The Culture Programme Guide
  • The Instructions for applicants pdf en
  • Draft Grant contracts (subject to change)
    - For EU applicants: Draft Grant decision pdf en and its general conditions pdf en
    - For non-EU applicants: Draft Grant agreement pdf en

Deadline for applications

The application must be sent at the latest by Midday, 12:00 CEST on 03/02/2011.

For more information about the agenda of the procedure, please consult the Calendar 2008-2013.

Application procedure

The Executive Agency has developed an on-line submission tool.

Please read the instructions on how to apply with the electronic form (referred to as the "eForm" below).

You will find hereunder all relevant documents for Strand 1.2.2

Step 1 - Download the electronic form ("eForm")

pdf Download the eForm: Please download the relevant e-Form for Strand 1.2.2 (Literary Translations) of the Culture Programme.

You need to have the Adobe Reader version 8.1.5 or higher installed on your computer in order to able to download and complete the eForm. If you don't have it on your computer, please click here to download the latest version of Adobe Reader.

You will also find on this page all technical issues related to the eForm:

Following our previous message just before Christmas, technical bugs have been removed and new eforms (versions 1.0.1 EN, 1.0.1 FR and 1.0.1 DE) have been posted on our website today (14/01/2011).

1) If you have not yet started filling in your eform, please use the new templates (versions 1.0.1 EN, 1.0.1 FR and 1.0.1 DE).

2) If you have already started filling in the previous template (version 1.0 EN, 1.0 FR or 1.0 DE), please take note of the following issues: It has been noticed that, in some cases:
- The e-form loses some of its data after submission. This problem does not affect the data that is transferred to our database but only the printed version of the e-form.
- The poetry budget of Part C6 does not seem to always allow you to enter the Total Operating Costs.
You are therefore advised to print your e-form once submitted and check the following data:
- the project end date (Part C1)
- the flat rates and budget (Part C6)
If some of the data have changed or disappeared, please make handwritten corrections on the paper copy of the eform and send it to us together with the rest of the paper application package. Please note that the eform should be printed after submission so that the submission number appears at the bottom of each page.

3) For those who have already submitted an eform (version 1.0 EN, 1.0 FR or 1.0 DE), please be reassured that your application is valid and will be taken into consideration. We may just have to contact you should some information be missing.

Step 2 - Fill in and submit the eForm

In order to fill in your application eForm properly:

- please carefully read the Instructions for applicants.
The document contains useful information on how to fill in the application form and the budget form.

- please carefully read the Culture eForm User Guide.
It contains useful technical information.

The following annexes will have to be attached to the eForm and submitted on-line at the same time:

1/ The signed Declaration on honour word enfrde (please sign, scan and attach the document to the eForm)

2/ Signed declaration concerning the works to be translated (please sign, scan and attach the document to the eForm): word enfrde

3/ The estimated budget form 1.2.2: excel enfrde

The budget form is an Excel 2003 template.
Advice for users of Microsoft Excel 2007: please make sure that you save your budget form in the "Excel 2003 Workbook (*.xls)" format. This may appear in the 'Save as type' dropdown menu as "Excel 97-2003 Workbook (*.xls)."

You can then submit your e-Form application on-line before 03/02/2011 at Midday, 12:00 CEST.


Step 3 - Send the paper version of your application to the Executive Agency.

Please send your paper application package to the Executive Agency (deadline: 03/02/2011, the postmark serves as proof). The application package must contain:

A. An official cover letter signed by the legal representative of the applying organisation

B. One printed copy of the submitted e-Form

C. The signed estimated budget form

D. The Legal Entity Form

E. The Financial Identification Form

F. The signed Declaration on Honour

G. The signed Declaration concerning the works to be translated

H. The Financial Capacity Form only in case of grant request superior to 25.000 EUR
Word file en fr de cs da el et es hu fi it lt lv mt nl pl pt sk sl sv

I. Copy of the official accounts for the last financial year for which the accounts have been closed (Balance sheets and Profit/Loss accounts)

J. Curriculum Vitae of the persons responsible for the implementation of the action

K. Original books proposed for translation

L. An activity report covering the past two years (there is no template for this document)

M. Any additional material supporting the application

N. 2011 Checklist 1.2.2. This checklist will help you ensure that your application package is complete: Word file en

Please send all documents by post at the latest on 03/02/2011 (the postmark serves as proof) to the Executive Agency, to the following address:

Education, Audiovisual & Culture Executive Agency
Culture Programme (2007–2013)
Programme Strand 1.2.2.Literary translation projects 
Avenue du Bourget 1
(BOUR 04/64)
B – 1140 Brussels Belgium
Documents can be sent:
- by post
- by express courier service
- delivered in person by applicants themselves, not later than 16:00 on 03/02/2011.

Important information regarding original and target languages

The list of eligible languages under Strand 1.2.2 has been established on the basis of the following definition:

"Eligible languages are the official languages of the countries taking part in the Programme plus Latin and ancient Greek. The official languages referred to in this case are the official languages as defined by the Constitution or by the basic law of the respective country." (Programme Guide, Section V.3.3)

List of eligible languages

  • Bulgarian BG
  • Czech CS
  • Danish DA
  • German DE
  • Greek EL
  • English EN
  • Spanish ES
  • Estonian ET
  • Finnish FI
  • French FR
  • Gaelic GA
  • Hungarian HU
  • Icelandic IS
  • Italian IT
  • Lithuanian LT
  • Latvian LV
  • Maltese MT
  • Dutch NL
  • Norwegian NO
  • Polish PL
  • Portuguese PT
  • Romanian RO
  • Slovakian SK
  • Slovenian SL
  • Swedish SV
  • Turkish TR
  • Croatian HR
  • Montenegrin ME
  • Macedonian MK
  • Serbian SR
  • Latin
  • Ancient Greek

Other languages mentioned in the e-form's drop-down menu can be potentially eligible if they comply with the above-mentioned definition. This will be assessed on a case-by-case basis during the eligibility check carried out for all applications.

Should you not find in the drop-down menu the official original or target language you are applying for, please apply the following procedure:

  • Make sure that this language is official as defined by the Constitution or by the basic law of the respective country;
  • Choose in the drop-down menu a language pertaining to the same Country, for which a flat-rate will be automatically chosen;
  • Explain this language choice in your cover letter.

The eligibility of the chosen language will be assessed on a case-by-case basis during the eligibility check carried out for all applications.

Further assistance

Technical questions

If, after referring to the pdf Culture eForm User Guide, you still have a question or have encountered a technical problem which could not be solved, please contact the phone or email HelpDesk services that are available to assist you.
Phone HelpDesk: +32 229 90705
Email help desk: eacea-external-helpdesk@ec.europa.eu

This service is available from 08 December 2010 to 03 February 2011, from Monday to Friday, from 09:30 to 12:30 and from 14:00 to 16:30 (CEST), except on 03/02/2011 where the helpdesk will close at 12:00 CEST (deadline for submission).


Question concerning the content of your application or the rules applicable to Strand 1.2.2

  • If, after consulting the Programme Guide and the Instructions for applicants, you still have questions concerning the content of your application or the rules applicable to Strand 1.2.2, please do not contact the above-mentioned Helpdesk.

  • You may contact the Cultural Contact Point for your country, which can provide valuable information and assistance.

  • As last resort, you can send an email to the Executive Agency, at the following address: EACEA-P5-LITERARYTRANSLATION@ec.europa.eu
    Please note however that the Executive Agency is not authorised to answer queries relating to the content of your application.

Information concerning Bosnia Herzegovina and Albania:

Bosnia Herzegovina and Albania will participate to the Culture Programme (2007-2013) as from 01/01/2011 onwards on the condition that a Memorandum of Understanding concerning their participation to the Culture Programme is signed by them and the European Union. Please refer to this website to have an update on this item.

Under the condition that for each of these countries the Memorandum of Understanding is signed by both parties and enters into force on 01/01/2011, organisations having their registered legal seat in Bosnia Herzegovina or Albania will be eligible under the Culture Programme as from 01/01/2011.
In the meantime, applications sent by organisations having their registered seat in Bosnia Herzegovina or Albania and starting as from 01/01/2011 will be provisionally considered eligible for the next deadline of Strand 1.2.2 (03/02/2011).

If the Memorandum is not signed or is signed with a starting date later than 03/02/2011, the applications from Bosnia Herzegovina and Albania will be considered ineligible or eligible as from the date of entry into force of the Memorandum.

Last update: 17/10/2017  Print | Top of page