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The application must be sent at the latest by 12:00 Brussels time on 05/10/2011.
For more information about the agenda of the procedure, please consult the Calendar 2008-2013.
The Executive Agency has developed an on-line submission tool.
Please read the instructions on how to apply with the electronic form (referred to as the "eForm" below).
You will find hereunder all relevant documents for the Strand 1.1.
Download the eForm: Please download the relevant eForm for the Culture Programme.
You need to have the Adobe Reader version 8.1.5 or higher installed on your computer in order to able to download and complete the eForm. If you don't have it on your computer, please click here to download the latest version of Adobe Reader.
You will also find on this page all technical issues related to the eForm:
The section E.2 of the German version of the e-form should be read as follows: Welche Rolle hat Ihre Einrichtung bei der Durchführung des Projekts (bitte fassen Sie Ihre Antwort von Punkt B.2 zusammen)'
Leider hat sich im deutschen Text des E-Formulars ein Fehler eingeschlichen. Im Abschnitt E wird nach der Rolle des Koordinators und der Koordinatoren bei der Planung, der Durchführung und der Kofinanzierung gefragt. Was die Durchführung anbelangt, muss der Formulartext richtig heißen: 'Welche Rolle hat Ihre Einrichtung bei der Durchführung des Projekts (bitte fassen Sie Ihre Antwort von Punkt B.2 zusammen)'
In order to fill in your application eForm properly:
- please carefully read the Culture eForm User Guide.
It contains useful technical information.
The following annexes will have to be attached to the eForm and submitted on-line at the same time:
1/ the detailed description of the project, in word or pdf format (there is no template for this document).
2/ the signed Declaration on honour (you should sign, scan and attach the document to the eForm)
3/ the estimated budget form
The minimum requirement for Mac users is Office 2004. A known problem for Mac users is that the drop-down menu in column B of the ‘Detailed budget by activities’ part of the budget form does not appear. As no technical solution for this problem is available, we provide the list of values for this field in the first sheet called 'Content of the budget' of the budget form. If the values are copied exactly (case-sensitive), the formulas behind the field work.
Send your application package to the Executive Agency (deadline: 05/10/2011, the postmark serves as proof):
As from this year, the application package to be sent to the Executive Agency must include both hard copies of a number of documents as well as a CD-Rom containing CV's and activity reports.
1/ an official cover letter signed by the legal representative of the coordinator
2/ one printed copy of the submitted eForm
3/ one copy of each annex to the eForm:
4/ the cooperation agreement signed by the legal representatives of the coordinator and all the coorganisers (there is no template for this document) (failure to include this document makes your application ineligible)
5/a mandate for each coorganiser, conferring power of attorney to the coordinating organisation (failure to include this document makes your application ineligible).The following template document must be used:
6/ the legal entity form (for the coordinator only)
7/ the financial identification form (for the coordinator only)
9/ a copy of the official accounts of the coordinator for the last financial year for which the accounts have been closed (Balance sheets and Profit/Loss accounts)
10/ an external audit report certifying the coordinator's accounts of the last available year (there is no template for this document)
11/ an activity report covering the past two years for the coordinator and the coorganisers (there is no template for this document)12/ Curriculum Vitae of the persons responsible for the implementation of the action
You must send all the documents by post at the latest on 05/10/2011 (the postmark serves as proof) to the Executive Agency, at the following address:Education, Audiovisual & Culture Executive Agency
Documents can be sent:
- by post
- by express courier service
- delivered in person by applicants themselves, not later than 16:00 on 05/10/2011.
Depending on the type of question or problem encountered – technical or non-technical – there are different services that should be contacted.
Please also consult the list of 'Known issues'.
If after this you still have a question or have encountered a technical problem which could not be solved, please contact the HelpDesk services that are available to assist you by phone or email. Phone HelpDesk: +32 229 90705
Email help desk: email@example.com
These services are available until 05/10/2011 at 12:00 Brussels time, from 09:30 to 12:30 and from 14:00 to 16:30 (Brussels time), except on 05/10/2011 where the help desks will close at 12:00 Brussels time (deadline for submission).
If you are experiencing a technical eForm problem in the approach to the midday deadline on 05/10/2011, please ensure that you request assistance from the Helpdesk before the midday deadline has passed. If the Helpdesk is contacted after the midday deadline, your application will under no circumstances be accepted due to the principle of equal treatment.
When contacting the Helpdesk by e-mail, clearly describe the technical problem you are encountering. It is advisable to attach a document with print screens to illustrate the problem (e.g. a print screen of any error message encountered).
- Please start by carefully reading the Programme Guide and the Instructions for applicants
- If you still have questions after this, please contact the Cultural Contact Point for your country, which can provide valuable information and assistance.
- As last resort, you can send an email to the Executive Agency, at the following address: : EACEA-P5-MULTIANNUALPROJECTS@ec.europa.eu
Please do not contact any other Commission services or individual people you might have been in contact with before.
Bosnia and Herzegovina is an eligible country under the Culture Programme (the Memorandum of Understanding has been signed on 21/12/2010. Please refer to this page for more information http://ec.europa.eu/culture/key-documents/doc1209_en.htm).
Albania will participate in the Culture Programme (2007-2013) as from 01/01/2012 onwards on the condition that a Memorandum of Understanding concerning their participation in the Culture Programme is signed with the European Union. Please refer to this link to have an update on this question.
Under the condition that the Memorandum of Understanding is signed by both parties and enters into force on 01/01/2012, organisations having their registered legal seat in Albania will be eligible under the Culture Programme as from 01/01/2012.
In the meantime, applications sent by organisations having their registered seat in Albania and starting as from 01/01/2012 will be provisionally considered eligible for the next deadlines of strands 1.1 and 1.2.1 (05/10/2011).
Coorganisers having their registered seat in Albania and involved in projects submitted under the above deadline for strands 1.1 and 1.2.1 will also be provisionally considered eligible.
If the Memorandum is not signed or is signed with a starting date later than 01/01/2012, the applications and/or coorganisers from Albania will be considered ineligible or eligible as from the date of entry into force of the Memorandum.
Therefore it is advisable to add a supplementary coorganiser to the minimum of coorganisers requested in case you want to involve a coorganiser from Albania.