Education, Audiovisual and Culture Executive Agency

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Strand 2: Support for organisations active at European level in the field of culture.

On this page:

Reference documents

  • the Culture Programme Guide
  • Instructions for applicants pdf en
  • Checklist for the submission of the application word file en
  • The Evaluation guide to be used by the external experts that will analyse the proposals for the 2010 applications pdf en

Deadline for applications

The application must be sent at the latest by 12:00 CEST on 15/09/2010.

For more information about the agenda of the procedure, please consult the Calendar 2008-2013.

Application procedure

warning The Executive Agency has developed an on-line submission tool. Please read the instructions on how to apply with the electronic form (referred to as the "eForm" below).

You will find hereunder all relevant documents for the Strand 2.

Step 1 - Download the electronic form ("eForm")

pdf Download the eForm: Please download from the eForm page the relevant eForm for the Culture Programme

You need to have the Adobe Reader version 8.1.5 or higher installed on your computer in order to able to download and complete the eForm. If you don't have it on your computer, please click here to download the latest version of Adobe Reader.

You will also find on this page all technical issues related to the eForm:

Step 2 - Fill in and submit the eForm

In order to fill in your application eForm properly:

- please read carefully the Instructions for applicants. pdf en
It contains useful information concerning the content of your application.

- please read carefully the pdf Culture eForm User Guide.
It contains useful technical information.

The following annexes will have to be attached to the e-forms and submitted on-line at the same time:

1/ Annex I pdf enfrde the signed Declaration of honour (you should sign, scan and attach the document)
2/ Annex II the Budget form (Budget form/ or Flat-rate calculator)

  • a) Budget form excel enfrde or
  • b) Flat-rate Calculator for the relevant category:
    - Flat rate calculator Ambassadors: excel en last updated 09/09/2010
    - Flat rate calculator Advocacy Networks, Structured-dialogue Platforms: excel en last updated 10/09/2010

3/ Annex III pdf en Strategic Plan for a Framework Partnership Agreement 2011-2013 (applicable only for Multi-annual grants)

Then submit your application eForm on-line before 15/09/2010 12:00 CEST.


Step 3 - Send the paper version of your application to the Executive Agency.

Send your application package to the Executive Agency (deadline 15/09/2010, the postmark serves as proof). The application package must contain:

1/ an official cover letter signed by the legal representative of the applicant organisation

2/ one printed copy of the submitted eForm (with application's reference number)

3/ One copy of each printed annex to the eForm
- the signed Declaration on honour
- the Budget form /or Flat-rate Calculator
- if applicable, the Strategic Plan for 2011-2013

4/ An activity report covering the past two years (this a free document and no model is provided by the Executive Agency)

5/ The Curriculum Vitae of the person(s) responsible for the implementation of the work programme of the organisation

6/ The Legal Entity Form

For legal entities governed by public law: a copy of the official document attesting to the establishment of the public-law entity, such as the legal instrument, statutory decree or decision setting up the organisation
For legal entities governed by private law: a copy of the official document attesting to the establishment of the private law entity, such as official journal or trade register (this document must show the name, address and registration number of the private-law entity), a copy of the certificate of liability to VAT (in countries where the trade register number and the VAT number are identical, only one of these documents is required) and the articles of association

7/ the Financial Identification Form

8/ A copy of the official accounts of the applicant organisation for the last financial year for which the accounts have been closed (Balance sheets and Profit and Loss accounts)

9/ If the amount of the requested operating grant is EUR 100 000 or more: an audit report produced by an approved external auditor, certifying the accounts for the last available year (this is a free document and no model is provided by the Executive Agency).
NB. This requirement does not apply to public organisations and international organisations under public law, to establishments of secondary or higher education

10/ Mandate signed by the chair of the platform representing the platform in the framework of the selection process and coordinating the grouping (applicable only for Structured-dialogue Platforms, if the platform is not legally established)

11/ All promotional material you find useful to illustrate the activities of the organisation.

Use this Checklist for the submission of the application word file en in order to ensure that your application is complete and send it together with the application package.

You must send all the documents by post mail at the latest on 15/09/2010 (the postmark serves as proof) to the Executive Agency, at the following address:

Education, Audiovisual & Culture Executive Agency
Culture Programme (2007–2013)
Strand 2 - Support for Organisations active at European level in the field of culture
Avenue du Bourget 1
(BOUR 04/13)
B – 1140 Brussels Belgium

Documents can be sent:
- by post
- by express courier service
- delivered in person by applicants themselves, not later than 16:00 on 15/09/2010.

Further assistance

Technical questions

If, after referring to the pdf Culture eForm User Guide, you still have a question or have encountered a technical problem which could not be solved, please contact the phone or email HelpDesk services that are available to assist you.
Phone HelpDesk: +32 229 90705
Email help desk: eacea-external-helpdesk@ec.europa.eu

Question concerning the content of your application or the rules which are applicable within strand 2

- If, after consulting the Programme Guide and the Instructions for applicants you still have questions concerning the content of your application or the rules which are applicable within strand 2, do not contact the above help desk address. You may contact the Cultural Contact Point for your country, which can provide valuable information and assistance.

- As last resort, you can send an email to the Executive Agency, at the following address: EACEA-P5-OPERATINGGRANTS@ec.europa.eu Please note however that the Executive Agency is not authorised to answer to queries relating to the content of your application.

Information concerning Bosnia Herzegovina and Albania

Bosnia Herzegovina and Albania will participate to the Culture Programme (2007-2013) as from 01/01/2011 onwards on the condition that a Memorandum of Understanding concerning their participation to the Culture Programme is signed by them and the European Union. Please refer to this website to have an update on this item.

Under the condition that for each of these countries the Memorandum of Understanding is signed by both parties and enters into force on 01/01/2011, organisations having their registered legal seat in Bosnia Herzegovina or Albania will be eligible under the Culture Programme as from 01/01/2011.

In the meantime, applications sent by organisations having their registered seat in Bosnia Herzegovina or Albania and starting as from 01/01/2011 will be provisionally considered eligible for the next deadlines of strands 1.1 and 1.2.1 (01/10/2010) and strand 2 (15/09/2010).

If the Memorandum is not signed or is signed with a starting date later than 01/01/2011, the applications from Bosnia Herzegovina and Albania will be considered ineligible or eligible as from the date of entry into force of the Memorandum.

Last update: 17/10/2017  Print | Top of page