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Education, Audiovisual and Culture Executive Agency

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Strand 1.2.1: Cooperation projects

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Reference documents

Useful documents:

  • The Culture Programme Guide
  • The Instructions for applicants pdf en pdf 07/09/2010
  • The Evaluation guide to be used by the external experts that will analyse the proposals for the 2010 applications pdf en
  • The draft version of the Grant Agreement (subject to change) pdfen

Deadline for applications

The application must be sent at the latest by 12:00 CEST on 01/10/2010.

For more information about the agenda of the procedure, please consult the Calendar 2008-2013.

Application procedure

The Executive Agency has developed an on-line submission tool.

Please read the instructions on how to apply with the electronic form (referred to as the "eForm" below).

You will find hereunder all relevant documents for the Strand 1.2.1.

Step 1 - Download the electronic form ("eForm")

pdf Download the eForm: Please download the relevant eForm for the Culture Programme.

You need to have the Adobe Reader version 8.1.5 or higher installed on your computer in order to able to download and complete the eForm. If you don't have it on your computer, please click here to download the latest version of Adobe Reader.

You will also find on this page all technical issues related to the eForm:

 

Step 2 - Fill in and submit the eForm

In order to fill in your application eForm properly:

- please carefully read the Instructions for applicants. pdf en pdf 07/09/2010
The document contains useful information on how to fill in the application form and the budget form.

- please carefully read the Culture eForm User Guide - updated version will be available as soon as the e-form link will be activated.
It contains useful technical information.

The following annexes will have to be attached to the eForm and submitted on-line at the same time:

1/ the detailed description of the project, in word or pdf format (there is no template for this document).
2/ the signed Declaration on honour pdf enfrde (you should sign, scan and attach the document to the eForm)
3/ the estimated budget form excel en pdf 21/09/2010

The budget form is an Excel 2003 template.
You must enable macros in order to fill in this form.

The minimum requirement for Mac users is Office 2004. A known problem for Mac users is that the drop-down menu in column B of the ‘Detailed budget by activities’ part of the budget form does not appear. As no technical solution for this problem is available, we provide the list of values for this field here excel en. If the values are copied exactly (case-sensitive), the formulas behind the field work.

Advice for users of Microsoft Excel 2007: please make sure that you save your budget form in the format "Excel 2003 Workbook (*.xls)". This may appear in the 'Save as type' dropdown menu as "Excel 97-2003 Workbook (*.xls)."

 

For information: Daily subsistence allowances excel en

Then submit your application eForm on-line before 01/10/2010 at 12:00 CEST

 

Step 3 - Send the paper version of your application to the Executive Agency.

Send your application package to the Executive Agency (deadline: 01/10/2010, the postmark serves as proof). The application package must contain:

1/ an official cover letter signed by the legal representative of the coordinator

2/ one printed copy of the submitted eForm

3/ one copy of each annex to the eForm:

  • the detailed description of the project
  • the signed Declaration on honour
  • the signed estimated budget form

4/a mandate for each coorganiser, conferring power of attorney to the coordinating organisation (failure to include this document makes your application ineligible) to be downloaded from this website: pdf enfrde

5/ an activity report covering the past two years for the coordinator and the coorganisers (there is no template for this document)

6/ Curriculum Vitae of the persons responsible for the implementation of the action

7/ the Legal Entity Form (for the coordinator only)

8/ the Financial Identification Form (for the coordinator only)

9/ the Financial Capability Form (for the coordinator only)
Word file en fr de cs da el et es hu fi it lt lv mt nl pl pt sk sl sv

10/ copy of the official accounts of the coordinator for the last financial year for which the accounts have been closed (Balance sheets and Profit/Loss accounts)

Use this checklist in order to ensure that your application package is complete pdf en

You must send all the documents by post at the latest on 01/10/2010 (the postmark serves as proof) to the Executive Agency, at the following address:

Education, Audiovisual & Culture Executive Agency
Culture Programme (2007–2013)
Programme Strand 1.2.1: Cooperation projects
Avenue du Bourget 1
(BOUR 04/13)
B – 1140 Brussels Belgium

Documents can be sent:
- by post
- by express courier service
- delivered in person by applicants themselves, not later than 16:00 on 01/10/2010.

Further assistance

Technical questions

If, after referring to the Culture eForm User Guide, you still have a question or have encountered a technical problem which could not be solved, please contact the phone or email HelpDesk services that are available to assist you.
Phone HelpDesk: +32 229 90705
Email help desk: eacea-external-helpdesk@ec.europa.eu

These services are available from 15 July 2010 to 1 October 2010, from Monday to Friday, from 09:30 to 12:30 and from 14:00 to 16:30 (CEST), except on 01/10/2010 where the help desks will close at 12:00 CEST (deadline for submission).

Question concerning the content of your application or the rules which are applicable within strand 1.2.1

- If, after consulting the Programme Guide and the Instructions for applicants pdf en, you still have questions concerning the content of your application or the rules which are applicable within strand 1.2.1, do not contact the above help desk addresses.

- You may contact the Cultural Contact Point for your country, which can provide valuable information and assistance.

- As last resort, you can send an email to the Executive Agency, at the following address: EACEA-P5-COOPERATIONPROJECTS@ec.europa.eu
Please note however that the Executive Agency is not authorised to answer queries relating to the content of your application.

Information concerning Bosnia Herzegovina and Albania:

Bosnia Herzegovina and Albania will participate to the Culture Programme (2007-2013) as from 01/01/2011 onwards on the condition that a Memorandum of Understanding concerning their participation to the Culture Programme is signed by them and the European Union. Please refer to this website to have an update on this item.

Under the condition that for each of these countries the Memorandum of Understanding is signed by both parties and enters into force on 01/01/2011, organisations having their registered legal seat in Bosnia Herzegovina or Albania will be eligible under the Culture Programme as from 01/01/2011.

In the meantime, applications sent by organisations having their registered seat in Bosnia Herzegovina or Albania and starting as from 01/01/2011 will be provisionally considered eligible for the next deadlines of strands 1.1 and 1.2.1 (01/10/2010) and strand 2 (15/09/2010).

Coorganisers having their registered seat in Bosnia Herzegovina or Albania and involved in projects submitted under the above deadline for strands 1.1 and 1.2.1 will also be provisionally considered eligible.

If the Memorandum is not signed or is signed with a starting date later than 01/01/2011, the applications and/or coorganisers from Bosnia Herzegovina and Albania will be considered ineligible or eligible as from the date of entry into force of the Memorandum.

Therefore it is advisable to add a supplementary coorganiser to the minimum of coorganisers requested in case you want to involve a coorganiser from Bosnia Herzegovina or Albania.

 

Last update: 12/12/2013  Print | Top of page