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Strand 1.1: Multi-annual cooperation projects

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pdf Deadline extension !

This information was posted on 01/10/2009 (11:30)

Due to technical problems encountered with our server the submission deadline has been extended for one day. The new submission deadline is Friday 2 October at 12h00 CEST.
For any technical problems encountered with the electronic submission please contact for guidance the External Helpdesk (Phone: +32 229 90705) (Email eacea-external-helpdesk@ec.europa.eu).
In order to limit the technical problems we advise you to submit your application the soonest possible during the next 24 hours.

The paper submission of the application package is also extended to the 2nd of October (date as marked in the postmark).

We remind you that only the submission through the on-line application will be accepted.

Reference documents

The reference document for this call is the Culture Programme Guide.

Deadline for applications

The application must be sent at least before 01/10/2009 12:00 CEST pdf 04/08/2009pdf 04/08/2009

For more information about the agenda of the procedure, please consult the Calendar 2008-2013.

Application procedure

The Executive Agency has developed a new on-line submission tool.

Please read the instructions on how to apply with the new electronic form (referred to as the "eForm" below).

You will find hereunder all relevant documents for the Strand 1.1.

Step 1 - Download the new electronic form (referred to as the "eForm" below).

pdf Download the eForm: Please download from the eForm page the relevant eForm for the Culture Programme.

You need to have the Adobe Reader version 8.1.5 or higher installed on your computer in order to able to download and complete the eForm. If you don't have it on your computer, please click here to download the latest version of Adobe Reader.

You will also find on this page all technical issues related to the eForm:


Step 2 - Fill in and submit the eForm

In order to fill in your application eForm properly:

- please read carefully the Instructions for applicants. pdf en pdf 15/09/2009
It contains useful information concerning the content of your application.

- please read carefully the pdf Culture eForm User Guide.
It contains useful technical information.

The following annexes will have to be attached to the e-forms and submitted on-line at the same time:

1/ the detailed description of the project, in word or pdf format. This is a free document.
2/ pdf the signed Declaration of honour (you should sign, scan and attach the document)
3/ excel the Budget form enfrde

For information: excel Daily Subsistance allowances

Then submit your application eForm on-line before 01/10/2009 12:00 CEST pdf 04/08/2009.


Step 3 - Send the paper version of your application to the Executive Agency.

Send before 01/10/2009 your application package (printed copy and additional documents) to the Executive Agency containing:

1/ an official cover letter signed by the coordinator

2/ one printed copy of the submitted eForm

3/ One copy of each printed annex to the eForm (the detailed description of the project, the signed Declaration of honour (you should sign, scan and attach the document) and the Budget form)

Add the following annexes (which therefore can only be submitted in paper version):

4/ the cooperation agreement signed by coordinator and all the coorganisers (this is a free document and no model is provided by the Executive Agency)

5/a mandate for each coorganiser, conferring powers of attorney to the coordinating organisation to be downloaded from this website:
pdf enfr

6/ an activities report for all partner organisations covering the past two years (this a free document and no model is provided by the Executive Agency)

7/ Curriculum Vitae of the persons responsible for the implementation of the action

8/ the Legal Entity Form (for the coordinator only)

9/ the Financial Identification Form (for the coordinator only)

10/ the financial Capacity Form (for the coordinator only)
Word file en fr de cs da el et es hu fi it lt lv mt nl pl pt sk sl sv

11/ copy of the official accounts of the coordinator for the last financial year for which the accounts have been closed (Balance sheets and Profit/Loss accounts)

12/ an external audit report certifying the coordinator's accounts of the last available year (this is a free document and no model is provided by the Executive Agency)

You must send all the documents by post mail at the latest on 01/10/2009 (dated as marked in the postmark) to the Executive Agency, at the following address:

Education, Audiovisual & Culture Executive Agency
Culture Programme (2007–2013)
Programme Strand 1.1 Multi-annual cooperation projects 
Avenue du Bourget 1
(BOUR 04/13)
B – 1140 Brussels Belgium

Documents can be sent:
- by post
- by express courier service
- delivered in person by applicants themselves, not later than 16:00 on 01/10/2009.

pdf Please note that for information and transparency purposes, you can find here after the evaluation guide to be used by the external experts that will analyse the proposals for the 2009 strand 1.1 and 1.2.1

Veuillez noter que dans un souci d'information et transparence vous trouverez ci-après le guide utilisé par les experts externes qui analyseront les candidatures 2009 du volet 1.1 et 1.2.1

pdf Evaluation guide to be used by the external experts


Further assistance

Technical questions

If, after referring to the pdf Culture eForm User Guide, you still have a question or have encountered a technical problem which could not be solved, please contact the phone or email HelpDesk services that are available to assist you.
Phone HelpDesk: +32 229 90705
Email help desk: eacea-external-helpdesk@ec.europa.eu

These services are available from 15th July 2009 to 01/10/2009, from Monday to Friday, from 09:30 to 12:30 and from 14:00 to 16:30 (CEST), except on 01/10/2009 where the help desks will close at 12:00 CEST (deadline for submission).


Question concerning the content of your application or the rules which are applicable within strand 1.1

- If you have any question concerning the content of your application or the rules which are applicable within strand 1.1, do not contact the above help desk addresses. You must first refer to the Programme Guide , which is the reference document for submitting an application and to the Instructions for applicants (see above).

- If you still have a doubt or question, please contact the Cultural Contact Point for your country, who can provide valuable information and assistance.

- In the last resort, you can send an email to the Executive Agency, at the following address: EACEA-P5-MULTIANNUALPROJECTS@ec.europa.eu
Please note however that the Executive Agency is not authorized to answer to queries relating to the content of your application.

Information concerning Montenegro:

Montenegro will participate to the Culture Programme (2007-2013) as from 01/01/2010 onwards on the condition that a Memorandum of Understanding concerning the participation of Montenegro to the Culture Programme is signed by Montenegro and the European Union. This signature is envisaged for autumn 2009. Please refer to this website to have an update on this item.

Under the condition that the Memorandum of Understanding is signed by both parties and enters into force on 01/01/2010, organisations having their registered legal seat in Montenegro will be eligible under the Culture Programme as from 01/01/2010.

In the meantime, applications sent by organisations having their registered seat in Montenegro and starting as from 01/01/2010 will be provisionally considered eligible for the next deadlines of strands 1.1 and 1.2.1 (01/10/2009) and strand 2 (01/11/2009).

Co-organisers having their registered seat in Montenegro and involved in projects submitted under the above deadline for strands 1.1 and 1.2.1 will also be provisionally considered eligible.

If the Memorandum is not signed or is signed with a starting date later than 01/01/2010, the applications and/or co-organisers from Montenegro will be considered ineligible or eligible as from the date of entry into force of the Memorandum.

Therefore it is advisable to add a supplementary coorganiser to the minimum of coorganisers requested in case you want to involve a coorganiser from Montenegro;

Last update: 17/10/2017  Print | Top of page