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Education, Audiovisual and Culture Executive Agency

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Strand 3.2. – cultural policy analysis

Practical guidelines for managing your project and for compiling your final financial and technical report

Guidelines

Please consult the following guidelines document Word en

It contains practical guidelines on:

  • how to manage your project
  • what if anything changes in the course of the project?
  • contacting the Agency
  • financial rules
  • financial reporting
  • compiling your final report.

Template

Please use the following templates when asking for a change (amendment) to:

  • The work plan/planned activities Excel en
  • One of the co-organisers Excel en
  • The budget Excel en

Template document for timesheets

Final report and final payment

In order to receive your final payment, please send the following documents at the latest 2 months after the end of the eligibility period of your project:

  1. Final technical implementation report Word en
  2. Copies of all project products (i.e. publication, brochure, poster, invitation, DVD, CD-Rom, T-shirt, etc.) and the website address(es) where evidence of publicity on Community funding can be found.
  3. Final financial report:
    - Excel version Excel en
  4. For projects financed under strand 3.2 and Union grants above 60.000 € - certificate on the financial statements and underlying accounts (“Report of Factual Findings on the Final Financial Report – Type I”). Please read the following guidelines document and use the template. Word en

Please send the requested documents and annexes (duly dated and signed by the authorised person mentioned in the grant agreement) by post to:

  • EACEA – Unit P5 Culture
    Strand 3.2
    Avenue du Bourget, 1 (BOUR 4/03)
    B-1140 Brussels – Belgium

  • and by e-mail to the officer assigned to your project. If the attachments make the e-mail to heavy, send them on a USB-Stick/CD-Rom, together with the paper version.

Last update: 19/10/2017  Print | Top of page