Education, Audiovisual and Culture Executive Agency

Service tools

Navigation path

  •  Print

Strand 1.3.6 – Support for European cultural festivals

Practical guidelines for managing your project and for compiling your final financial and technical report – For annual grant agreements and specific agreements signed in 2013


Please consult the following guidelines document pdf en

It contains practical guidelines on:

  • how to manage your project
  • what if anything changes in the course of the project?
  • contacting the Agency
  • financial rules
  • financial reporting
  • compiling your final report.


Please use the following templates when asking for a change (amendment) to:

  • The work plan/planned activities Excel en
  • The budget Excel en


Template document for timesheets Excel en

Final report and final payment

In order to receive your final payment, please send the following documents at the latest 2 months after the end of the eligibility period of your project:

  1. Final technical implementation report Word en
  2. Copies of all project products (i.e. catalogue of the festival, publication, brochure, poster, invitation, DVD, CD-Rom, T-shirt, etc.) and the website address(es) where evidence of publicity on Community funding can be found.
  3. Final financial report:
    - Excel version Excel en
    - Open office version ods en
  4. For projects financed in the framework of the annual support and Union grants above 60.000 € - certificate on the financial statements and underlying accounts (“Report of Factual Findings on the Final Financial Report – Type I”). Please read the following guidelines document and use the template : Word en
  5. For projects financed in the framework of the annual support and Union grants below or equal 60.000 € a 'List of supporting documents' must be used Word en
  6. For project financed in the framework of the multi-annual support, the certificate of the project's final financial report Word en

Please send the requested documents and annexes (duly dated and signed by the authorised person mentioned in the grant agreement) by post to:

  • EACEA – Unit P5 Culture
    Strand 1.3.6
    Avenue du Bourget, 1 (BOUR 04/03)
    B-1049 Brussels – Belgium

  • and by e-mail to the officer assigned to your project. If the attachments make the e-mail to heavy, send them on a USB-Stick/CD-Rom, together with the paper version.
Last update: 19/10/2017  Print | Top of page