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Education, Audiovisual and Culture Executive Agency

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Strand 1.1 – Multi-annual cooperation projects

Practical guidelines for managing your project and for compiling your interim or final financial and technical report

Guideline

Please consult the following guidelines document pdf en update 13/01/2014

It contains practical guidelines on:

  • how to manage your project
  • what if anything changes in the course of the project?
  • contacting the Agency
  • financial rules
  • financial reporting
  • compiling your final report.

Templates

Please use the following templates when asking for a change (amendment) to:

  • Tthe work plan/planned activities Excel en
  • One of the co-organisers Excel en
  • The budget Excel en

Template document for timesheets Excel en update 13/01/2014

Further pre-financing payment

In order to receive a further pre-financing payment, please send the following documents by the dates indicated in the grant agreement:

  1. Interim technical implementation report Word en
  2. Interim/final financial report:
    - Excel version Excel en update 13/01/2014
    - Open Office version Excel en update 13/01/2014

Please send the requested documents and annexes (duly dated and signed by the authorised person mentioned in the grant agreement) by post to:

EACEA – Unit P5 Culture
Strand 1.1
Avenue du Bourget, 1 (BOUR 04/03)
B-1140 Brussels – Belgium

and by e-mail to the officer assigned to your project. If the attachments make the e-mail to heavy, send them on a USB-Stick/CD-Rom, together with the paper version.  

Final report and final payment

In order to receive your final payment, please send the following documents at the latest 2 months after the end of the eligibility period of your project:

  1. Final technical implementation report Word en
  2. Copies of all project products (i.e. publication, brochure, poster, invitation, DVD, CD-Rom, T-shirt, etc.) and the website address(es) where evidence of publicity on Community funding can be found
  3. Interim/final financial report : please continue to use the document you used to request further pre-financing payment (see above point 2: Interim/final financial report)
  4. certificate on the financial statements and underlying accounts (“Report of Factual Findings on the Final Financial Report – Type II”). Please read the following guidelines document and use the template Word en

Please send the requested documents and annexes (duly dated and signed by the authorised person mentioned in the grant agreement) by post to:

EACEA – Unit P5 Culture
Strand 1.1
Avenue du Bourget, 1 (BOUR 4/03)
B-1140 Brussels – Belgium

and by e-mail to the officer assigned to your project. If the attachments make the e-mail to heavy, send them on a USB-Stick/CD-Rom, together with the paper version.  

Last update: 19/10/2017  Print | Top of page