Education, Audiovisual and Culture Executive Agency

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Strand 1.2.1 – Cooperation projects

Practical guidelines for managing your project and for compiling your final financial and technical report


Please consult the following guidelines document pdfen update 06/12/2012

It contains practical guidelines on:

  • how to manage your project
  • what if anything changes in the course of the project?
  • contacting the Agency
  • financial rules
  • financial reporting
  • compiling your final report.


Please use the following templates when asking for a change (amendment) to:

  • the work plan/planned activities Excel en
  • one of the co-organisers Excel en
  • the budget Excel en

Template document for timesheet Excel en

Final payment

In order to receive your final payment, please send the following documents at the latest 2 months after the end of the eligibility period of your project:

  1. Final technical implementation report Word en
  2. Copies of all project products (i.e. publication, brochure, poster, invitation, DVD, CD-Rom, T-shirt, etc.) and the website address(es) where evidence of publicity on Community funding can be found.
  3. Final financial report:
    - Excel version Excel en update 13/01/2014
    - Open Office version: Excel en update 13/01/2014
  4. A certificate from a registered and independent external auditor, certifying the final financial report. Please use the following template Word en

Please send the requested documents and annexes (duly dated and signed by the authorised person mentioned in the grant agreement) by post to:

EACEA – Unit P5 Culture
Strand 1.2.1
Avenue du Bourget, 1 (BOUR 04/67)
B-1140 Brussels – Belgium

and by e-mail to the officer assigned to your project. If the attachments make the e-mail to heavy, send them on a USB-Stick/CD-Rom, together with the paper version.  

Last update: 19/10/2017  Print | Top of page