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Strand 2 – Operating grants

Practical guidelines for compiling your final financial and implementation report


Please consult the following guidelines document pdfen
It contains practical guidelines on:

  • financial rules
  • financial reporting
  • compiling your final report

Final Report

In order to receive your final payment, please send the following documents at the latest 3 months after the end of the eligibility period of your work programme:

  1. Final Implementation Report: Word en
    The Final implementation report shall contain::
    • information about the implementation of your organisation's activities, an overall evaluation of results as well as an overview of the products developed.
    • indication of the website address(es) where evidence of publicity on European Union funding can be found.

  2. Copies of all promotional material (i.e. publication, brochure, poster, invitation, DVD, CD-Rom, T-shirt, etc.) and the website address(es) where evidence of publicity on European Union funding can be found.
  3. Annual accounts for 2012

  4. Audit certificate on the annual accounts when the awarded grant amounts to EUR 100.000 or more. This certificate should be provided by an external independent auditor.
  5. For DETAILED-BUDGET agreements only: Final financial report (updated) Excel en

    The final financial report shall contain:
    • the actual expenditure for the period in reference and the amount of the EU grant already spent.
    • the list of invoices providing detailed information about all expenses incurred during the reference period.
  6. For FLAT-RATE agreements only: Final financial report (on Flat-Rate Co-Financing): shall give details of the eligible costs incurred by the beneficiary in accordance with the conditions laid down in the grant agreement and its annexes Excelen

  7. For FLAT-RATE agreements only: Declaration on Honour Excel en

Please send the requested documents and annexes (duly dated and signed by the authorised person mentioned in the grant agreement) by post to:

EACEA – Unit P5 Culture
Strand 2 – Final report 2012
Avenue du Bourget, 1 (BOUR 04/67)
B-1140 Brussels – Belgium

and by e-mail to EACEA-P5-OPERATINGGRANTS@ec.europa.eu. If the attachments make the e-mail to heavy, send them on a USB-Stick/CD-Rom, together with the paper version.

Last update: 19/10/2017  Print | Top of page