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Education, Audiovisual and Culture Executive Agency

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Strand 1.1 – Multi-annual cooperation projects

Practical guidelines for managing your project and for compiling your interim or final financial and technical report

Guidelines:

Please consult the following guidelines document en pdf

It contains practical guidelines on:

  • how to manage your project
  • what if anything changes in the course of the project?
  • contacting the Agency
  • financial rules
  • financial reporting
  • compiling your final report.

Further pre-financing payment

In order to receive a further pre-financing payment, please send the following documents by the dates indicated in the grant agreement:

  1. Interim technical implementation report en Word
  2. Interim/final financial report enExcel - 28/11/2010 - formatting of column B of the list of invoices

Please send the requested documents and annexes (duly dated and signed by the authorised person mentioned in the grant agreement) by post to:

EACEA – Unit P5 Culture
Strand 1.1
Avenue du Bourget, 1 (BOUR 04/13)
B-1140 Brussels – Belgium

and by e-mail to the officer assigned to your project

Final report and final payment

In order to receive your final payment, please send the following documents at the latest 2 months after the end of the eligibility period of your project:

  1. Final technical implementation report en Word - 17/02/2011
  2. Copies of all project products (i.e. publication, brochure, poster, invitation, DVD, CD-Rom, T-shirt, etc.) and the website address(es) where evidence of publicity on Community funding can be found
  3. Interim/final financial report : please continue to use the document you used to request further pre-financing payment (see above point 2: Interim/final financial report)
  4. A certificate from a registered and independent external auditor, certifying the final financial statements. Please use the following template en Word
  5. An external audit report on the coordinating organisation’s financial statements and underlying accounts (last year available). No template is available for this.

Please send the requested documents and annexes (duly dated and signed by the authorised person mentioned in the grant agreement) by post to:

EACEA – Unit P5 Culture
Strand 1.1
Avenue du Bourget, 1 (BOUR 04/13)
B-1140 Brussels – Belgium

and by e-mail to the officer assigned to your project

Last update: 19/10/2017  Print | Top of page