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Education, Audiovisual and Culture Executive Agency

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Strand2 – Operating grants
How to receive your payment

Support for cultural actions in 2009

Strand 2 – Operating Grants

Further pre-financing payment or Interim payment

In order to receive a further pre-financing payment or an interim payment, please send the following documents by the dates indicated in the grant agreement.

For both detailed-budget and flat-rate agreements

  1. en Word Interim Activity Report: shall provide information about the progress in the implementation of your organisation's activities and an overview of the results achieved. Please use the template provided.

    For detailed-budget agreements:

  2. en Excel Interim Travel Expenses (Annex III.A): shall provide detailed information about travels outside Europe. Please use the template provided.

  3. en Excel Interim Financial Statement (Annex III.B): shall state the actual expenditure for the period in reference and the amount of the EC grant already spent. Please use the template provided.

  4. en Excel Interim List of Invoices (Annex III.C): shall provide detailed information about all expenses incurred during the reference period. Please use the template provided.

    For flat-rate agreements:

  5. en Excel Interim Financial Statement and Flat-Rate Co-Financing (Annex III): shall give details of the eligible costs incurred by the beneficiary for the reference period. Please use the template provided.

Please send the requested documents and annexes (duly dated and signed by the authorised person mentioned in the grant agreement)

by post:

EACEA – Unit P5 Culture
Interim Payment 2009 - Strand 2
Avenue du Bourget, 1 (BOUR1 - Office 4/03)
B-1140 Brussels – Belgium

and by e-mail to EACEA-P5-OPERATINGGRANTS@ec.europa.eu

Final Report and Final Payment

In order to receive your final payment, please send the following documents at the latest 3 months after the end of the eligibility period of your workprogramme.

For both detailed-budget and flat-rate agreements

  1. en Word Final Activity Report: shall give a description of the project activities and results and shall contain:
    • the final activity report itself with information about the implementation of your organisation's activities, an overall evaluation of results as well as an overview of the products developed. Please use the template provided.
    • indication of the website address(es) where evidence of publicity on Community funding can be found.

  2. Promotional material (if relevant): brochures, CDs, posters, DVDs, catalogues, leaflets, programmes, etc.

  3. Annual Accounts for 2009

  4. Audit Certificate on the annual accounts and the Final Financial Statement when the awarded grant is equal or above €100,000. This certificate should be provided by an independent auditor.

    For detailed-budget agreements:

  5. en Excel Travel Expenses (Annex III.A): shall provide detailed information about travels outside Europe. Please use the template provided.

  6. en Excel Final Financial Statement (Annex III.B): shall state the actual expenditure for the period in reference and the amount of the EC grant already spent. Please use the template provided.

  7. en Excel List of Invoices (Annex III.C): shall provide detailed information about all expenses incurred during the reference period. Please use the template provided.

    For flat-rate agreements:

  8. en Excel Final Financial Statement and Flat-Rate Co-Financing (Annex III): shall give details of the eligible costs incurred by the beneficiary in accordance with the conditions laid down in the grant agreement and its annexes. Please use the template provided.

  9. en Word Declaration on the Honour: shall list the staff members and detail the number of working days. Please use the template provided.

For more information, please read the Practical Guidelines for Final Reporting en pdf .

Please send the requested documents and annexes (duly dated and signed by the authorised person mentioned in the grant agreement)

by post:

Education, Audiovisual and Culture Executive Agency
Final Report 2009 – Strand 2 (BOUR1 - Office 04/03)
Avenue du Bourget, 1
B-1140 Brussels
Belgium

and by e-mail to EACEA-P5-OPERATINGGRANTS@ec.europa.eu

Last update: 19/10/2017  Print | Top of page