Project promoters interested in setting up a project must complete the relevant application forms and follow the application procedures which are described briefly below and explained in more detail under each Action.
Compliance with formal and quality criteria and with the objectives, as well as the priorities of the Europe for Citizens Programme and its Actions, are the basis for each grant award decision.
Applications are processed by the EACEA.
The official application forms can be downloaded from the EACEA website (see links under each action).
Different stages of the selection procedure
The project selection procedure takes place in three stages:
- Eligibility check
Project applications will be checked to ensure that they fully comply with the general and specific eligibility criteria. Applications which do not include all of the required documents, fully completed, will be deemed ineligible. The exclusion criteria will also be applied.
The EACEA will establish an Evaluation Committee, which will evaluate the eligible applications. This Committee is composed of members from the EACEA and from the European Commission and may be assisted by external independent experts.
Grants will be awarded taking into account the award criteria and the available financial resources.
In addition, the Commission and the EACEA reserves the right to ensure a balanced geographical distribution.
- Notification of award decisions
The modalities and timetables for the notification of award decisions are specified under each action.
After completion of the selection procedure, the application files and accompanying material will not be sent back to the applicant, independently of the outcome of the procedure.
To be eligible, a grant application must be submitted on the relevant application form mentioned above, by the relevant deadline, by a legal person established in one of the participating countries. The applicant must be a non-profit organisation. The application must also respect specific eligibility criteria given in the section relating to the relevant Action.
Applicants must certify on their honour, by signing the application form, that they are not in one of the situations mentioned in articles 93 and 94 of the Financial Regulation applicable to the general budget of the European Communities , which are listed below.
Applicants will be excluded if they are in one of the following situations:
- they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
- they have been convicted of an offence concerning professional conduct by a judgement which has the force of res judicata;
- they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify;
- they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
- they have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Communities’ financial interests;
- following another procurement procedure or grant award procedure financed by the Community budget, they have been declared to be in serious breach of contract for failure to comply with their contractual obligations.
Applicants will not receive financial support if, during the grant allocation procedure:
- they are subject to a conflict of interests;
- they are guilty of misrepresentation in supplying the information required as a condition of participation in the grant award procedure, or fail to supply this information.
Administrative and financial penalties of an effective, proportionate and dissuasive nature may be imposed on applicants who are excluded under the above grounds, in accordance, mutatis mutandis, with the provisions of Articles 93 to 96 of the Financial Regulation, or who have made false declarations when providing the information requested in connection with their application.
Verification of operational and financial capacity
An application satisfying the eligibility criteria must also be checked against the following selection criteria:
- the applicant must have stable and sufficient sources of funding to maintain the activity throughout its duration or the year for which the grant is awarded, and to participate in its funding;
- the applicant must have sufficient and appropriate competencies to complete the proposed activity.
The applications are assessed against the award criteria, with a view to determine the projects or bodies to be selected. The award criteria which reflect the objectives and priorities of the Programme are described under each Action.
Date: 09/2002. OJ L 248: Council Regulation No 1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Communities.