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Action 2 - Measures 1 and 2: Structural support for EU policy research organisations (think-tanks) and for civil society organisations at EU level

Reference documents

Call for proposals EACEA 28/2012

The call for proposals has been published in the Official Journal of the European Communities on the 28/08/2012 (EUOJ C 259):
pdf file en fr de bg cs da et es es it lv lt hu mt nl pl pt ro sk sl fi sv

Corrigendum applying to the call for proposal EACEA 28/2012 pdf file en

IMPORTANT: for more details on call specifications, please read the following document:
pdf file Guidelines / call for proposals EACEA 28/2012 enfrde

All proposals must comply with the provisions set out in the Call

Before application submission, all applicants are invited to carefully read the Call for proposals in order to get familiar with eligibility and award criteria. If any clarifications are needed, please contact "Europe for Citizens Contact Points" in your respective countries.

Deadline for submission

The application must be submitted at least before the deadline indicated in the calendar.

Action 2 - Measures 1 and 2: Structural support for EU policy research organisations (think-tanks) and for civil society organisations at EU level

Deadline for submission: 15th of November 2012 (mid-day Brussels time)

Applications must be submitted before 12.00 p.m. (mid-day Brussels time) on the final date for applications. After this time the on-line application system will be closed.

***ATTENTION: the deadline for submission of the e-form is 15 November 2012 at 12.00 (noon Brussels time) even if in the eform it is displayed 15 October. ***

Submission procedure

The grant application electronic form - referred to as "eForm" below - is available for completion and submission on-line.

***ATTENTION it is MANDATORY that all applicants submit their applications using the eForm currently available on our website. Applications submitted on paper by post, fax or e-mail will NOT be accepted for further evaluation***

Step 1 - Download the eForm

Before you start to fill in your on-line application form please print and read the user guide provided on the next link (in the eForm page).
Download the eForm: Please download from the eForm page the relevant eForm for the Citizenship Programme.
You need to have the Adobe Reader version 8.1.5 or higher installed on your computer in order to able to download and complete the eForm. If you don't have it on your computer, please click here to download the latest version of Adobe Reader.
You will also find on this page all technical issues related to the eForm:

Step 2 - Fill in and submit the eForm

Once you have downloaded the eForm you must complete all of the data fields. In addition, you must complete and attach the following 2 additional documents/ annexes:

  • Declaration of honour for all type of applications: word enfrde 
  • Grant calculator for flat rate system of financing:   word en


  • Grants based on reimbursement of a proportion of actual eligible costs:  word en

Please note: ONLY the above-mentioned official forms of declaration of honour and grant calculator or budget MUST be used.
It is recommended that you do not validate your eForm until you have finished completing it as validation slightly alters the look of the form. When you are ready, click on the validate button and various checks will be automatically performed to ascertain whether your eForm is ready for submission.
If there are any validation errors present they will be listed on the last page of your eForm. The errors themselves will be highlighted in pink. All errors must be corrected otherwise you will not be able to submit your application.
Once you have completed, validated, and submitted your eForm (for a detailed explanation see the user guide) a submission number will be automatically added to the bottom of every page of the eForm.
Here is an example of a submission number:

exemple of number

Please note: a successfully submitted application MUST contain its submission number.
IF THE SUBMISSION NUMBER HAS NOT BEEN AUTOMATICALLY RECORDED IN YOUR eFORM, please contact the External Helpdesk for further advice.

DO NOT SEND A COPY of the eForm, declaration of honour and grant calculator or budget by post to the Agency. IF, following your application submission, you receive an acknowledgement receipt inviting you to send a backup copy, please do not consider it.

Step 3 – Documents / Annexes to be submitted by post

The following documents, plus relevant supporting information (e.g. bank statements, registration documents, VAT registration certificates) must be submitted by post by ALL applicants.

  • Check list: pdf enfrde

  • Financial Identification form download page: en fr de 
    -     preferably with a copy of a recent bank statement
  • Legal Entity form download page:en fr de 
    -     with a copy of an official VAT document if your organization has a VAT number
    -     a copy of the resolution, law, decree or decision establishing the organisation  in question
    -     the Articles of Association of the applicant organisation,
  • Financial capacity form: word enfrde
    if the requested grant is higher than 60 000 euro. In such case, the official profit and loss account and balance sheet of the organisation for the last financial year for which the accounts have been closed (these should not be more than 18 months old) must be attached to the duly completed financial capacity form;

  • For requested grants above 60.000 euro: Annual activity report for the last financial year.
  • For transitional grants: External Audit report approved by an external auditor for the last year available

*** ATTENTION your application submission number (see above) must be clearly written on all documents submitted by post ***

Background information

  • General Terms and Conditions (for your information only) enfrde


This action is managed by the EACEA, unit P7 Citizenship.
All relevant information can be obtained from:
EACEA - Unit P7 Citizenship
Action 2 – Measures 1 and 2
Avenue du Bourget, 1 (BOUR 01/04A)
B-1140 Brussels - Belgium
Email : eacea-p7-operatinggrants@ec.europa.eu
Fax: +32 2 296 23 89

Last update: 19/10/2017  Print | Top of page