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Action 1 - Measure 1.1 Town Twinning citizens meetings

Quick Steps for Application Submission

Reference documents

All proposals must comply with the provisions set out in the Programme Guide "Europe for Citizens" 2007 - 2013. The Programme Guide has the status of a call for proposals.

Before application submission, all applicants are invited to carefully read the Programme Guide in order to get familiar with eligibility and award criteria. If any clarifications are needed, please contact "Europe for Citizens Contact Points" in your respective countries.

Deadline for submission

The application must be submitted at least before the deadline indicated in the calendar.

Action 1 Measure 1.1 Town-Twinning Citizens' meetings
Deadline for submission For projects starting between
1 February 1 June of the same year of the deadline and 28 February of the year after the deadline
1 June 1 September (2010 only, for subsequent years October) of the same year of the deadline and 30 June of the year after the deadline
1 September 1 January and 30 September of the year after the deadline

Applications must be submitted before 12.00 p.m. (mid-day Brussels time) on the final date for applications. After this time the on-line application system will be closed until it is re-opened for the next application phase.

The form is available in English, French and German but may be completed in full in any of the official languages of the European Union.

Submission procedure

The grant application electronic form - referred to as "eForm" below - is available for completion and submission on-line.

***ATTENTION it is MANDATORY that all applicants submit their applications using the eForm currently available on our website. Applications submitted on paper by post, fax or e-mail will NOT be accepted for further evaluation***

Step 1 - Download the eForm

Before you start to fill in your on-line application form please print and read the user guide provided on the next link (in the eForm page)

 pdf Download the eForm: Please download from the eForm page the relevant eForm for the Citizenship Programme.

You need to have the Adobe Reader version 8.1.5 or higher installed on your computer in order to able to download and complete the eForm. If you don't have it on your computer, please click here to download the latest version of Adobe Reader.

You will also find on this page all technical issues related to the eForm:

 

Step 2 - Fill in and submit the eForm

Once you have downloaded the eForm you must complete all of the data fields. In addition, you must complete and attach the following 2 additional documents/ annexes:

  • Declaration of honour: word enfrde
  • Grant calculation sheet : excel enfrde

Please note: ONLY the above-mentioned official forms of declaration of honour and grant calculation sheet MUST be used.

It is recommended that you do not validate your eForm until you have finished completing it as validation slightly alters the look of the form. When you are ready, click on the validate button and various checks will be automatically performed to ascertain whether your eForm is ready for submission.

If there are any validation errors present they will be listed on the last page of your eForm. The errors themselves will be highlighted in pink. All errors must be corrected otherwise you will not be able to submit your application.

Once you have completed, validated, and submitted your eForm (for a detailed explanation see the user guide) a submission number will be automatically added to the bottom of every page of the eForm.

Here is an example of a submission number:

Please note: a successfully submitted application MUST contain its submission number.

IF THE SUBMISSION NUMBER HAS NOT BEEN AUTOMATICALLY RECORDED IN YOUR eFORM, please contact the External Helpdesk for further advice.

DO NOT SEND A COPY of the eForm, declaration of honour and grant calculation sheet by post to the Agency. IF, following your application submission, you receive an acknowledgement receipt inviting you to send a backup copy, please do not consider it.

If you are applying for a grant for a citizens' meeting you are recommended to use an automatic distance calculator to calculate the travel grant request.

Step 3 – Documents / Annexes to be submitted by post

The following documents, plus relevant supporting information (e.g. bank statements, registration documents, VAT registration certificates) must be submitted by post by ALL applicants.

  • Financial Identification form:PDF enfrde - preferably with a copy of a recent bank statement
  • Legal Entity form:PDF enfrde - with a copy of an official VAT document if your organization has a VAT number
    - a copy of the resolution, law, decree or decision establishing the entity in question (applicable only to non profit organizations and twinning committees)
  • Proof that your organization is acting on behalf of one or more local authorities (applicable only to non profit organizations and twinning committees)

*** ATTENTION your project submission number (see above) must be clearly written on all documents submitted by post ***

Background information

  • Model decision for citizens' meeting grants (for your information only) PDF enfrde
  • General Terms and Conditions (for your information only) enfrde

Contact

This action is managed by the EACEA, unit P7 Citizenship.
All relevant information can be obtained from:

EACEA - Unit P7 Citizenship
Town-twinning - Citizen's meetings
Avenue du Bourget, 1 (BOUR 01/17)
B-1140 Brussels - Belgium
Email : eacea-p7@ec.europa.eu
Fax:+32 2 296 23 89

http://eacea.ec.europa.eu/citizenship/index_en.php

Last update: 16/01/2014  Print | Top of page