Education, Audiovisual and Culture Executive Agency

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Project life cycle


project life cycle


If you have an idea for a project, which you think may quality for funding, you should first read the documents published on the EACEA website inviting projects to apply. All Ensure that your project falls into the subject areas covered by the specific call.
Complete the relevant application package, taking care to ensure all information requested is provided. Once the form is completed you should submit it to the correct address before the deadline. Proposals which fail to respect the deadline will not be accepted. You should therefore ensure that you have proof that your proposal was submitted in time.


The project selection procedure takes place in three stages:

  • Eligibility check
    Project applications will be checked to ensure that they fully comply with the general and specific eligibility criteria outlined in the documents inviting projects to apply.. The exclusion criteria outlined will also be applied.
  • Evaluation
    The EACEA will establish an Evaluation Committee, which will evaluate the eligible applications. This Committee is composed of members from the EACEA and from the European Commission and are generally assisted by external independent experts.
  • Selection
    Grants will be awarded taking into account the selection and award criteria defined for each action, and the available financial resources.

Following which:

  • Notification of award decisions
    Applicants will be notified if their application has been successful or not. Timetables for the notification of award decisions are specified under each action. Application files and accompanying material will not be sent back to the applicant after completion of the selection procedure, independent of the outcome of the procedure.


Applicants who have been successful in the selection process will receive a Grant Agreement from the Executive Agency. The Grant Agreement indicates the grant awarded and sets out the financial rules to be applied. Payments are usually made in instalements.

Monitoring and reporting

The Executive Agency monitors the implementation of the project throughout its life cycle.In situ projects visits may be undertaken in some cases.

At the mid-point or at the end of the contractual period, applicants are required to submit  a progress or final report providing information on project implementation, results achieved and expenditure incurred. Only after the report has been approved can the intermediate of final payment be made.


Last update: 16/01/2014  Print | Top of page